1
CRAIG COUNTYBOARD OF SUPERVISORS
MEETING MINUTES
February 7, 2013
AT A REGULAR MEETING of the Craig County Board of Supervisors conducted on the 7th day of February, 5:30 p.m. in the Craig County Court House Courtroom.
PRESENT:Millie Harrison, Chairman
Fred Craft– Vice Chairman
Keith Dunbar - Supervisor
Martha Murphy – Supervisor
Carl Bailey - Supervisor
Richard C. Flora – Clerk
OPEN MEETING
Meeting was called to order at 5:30 p.m. by Ms. Harrison. The invocation was given by Mr. Craft, followed with the Pledge of Allegiance.
CONSENT ITEMS
Ms. Harrison presented the consent items to the Board:
A.Minutes of January 10, 2013
B. Claims and Warrants for the month of January 2013
There were no changes to the minutes or consent items. Mr. Craftmade a motion to approve the minutes and consent items with Resolution R13-11. Voting was as follows: Mr. Dunbar, yes, Ms. Murphy, asked to speak before she voted, by saying she did misspeak at the January meeting and the intent of what she wanted to say was miscommunicated, my sole intent in sharing the constituent’s complaint with the Board of Supervisors was to ask the Boards support in directing the nuisance complaint of excessive noise and excessive trash at the Potts Mountain Shooting Range. It was never my intent to discuss or suggest or pursue any action related to closing the Potts Mountain Shooting Range or any other range. Ms. Murphy stated that having said that she said regarding the minutes she would vote yes to approve,Mr. Bailey, yes,Mr. Craft, yes, and Ms. Harrison, yes.
R13-11
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CRAIG
COUNTY, VIRGINIA, HELD AT THE CRAIG COUNTYCOURTHOUSE
ON THURSDAY, FEBRUARY 7, 2013
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS THE CONSENT ITEMS
BE IT RESOLVED by the Board of Supervisors of Craig County, Virginia, as follows:
1. That the certain section of the agenda of the Board of Supervisors for February 7th, 2013 designated as the Consent Items be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows:
- Approval of minutes – January 10, 2013
B. Claims and Warrants
2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution.
BRIEFINGS AND PRESENTATIONS
Ms. Harrison stated that for the benefit of our guests tonight, this portion of the agenda is for departments or agencies to bring the Board up to date on projects or programs. The Board Members may have questions, but this is not the time for members of the audience to get involved in the discussion. If you have questions for any of the departments or agencies, you may meet with them outside of the courtroom in the lobby area just past the rear doors.
- Chris Jackson, VDOT: Mr. Jackson reported that the Bridge work on Route 615 had been completed. Pipe on Route 629 to be installed as part of the rural development plans. Mr. Craft said he had several complaints about the ride ability of the bridge on Route 615 is there any way to mill that down and improve it. Mr. Jackson will report this and let him know.
- Kelly Wilmore, Superintendent of Schools: Mr. Wilmore introduced himself to the Board and the public as the new superintendent. He said that he has been working on three things, one is the proposed budget, this week he has met several times with Mr. Flora discussing this, second is safety issues for schools, he has someone helping him that worked with Roanoke City, he will help get them up to par on safety. Mr. Wilmore said he will be coming to the Board to see if they can help him with the funds to bring safety standards up in Craig County. He thanked the sheriff and his office for adding extra deputies at the school and for their assistance in making an effort to assure students and parents that the school is safe. He said the third issue is curriculum, he has told the kids and the teachers that we will give the kids the best education possible. He invited the Board and all parents to visit anytime.
- Cindy Schiffer, Eastern Divide District Ranger for US Forest Service: Ms. Schiffer said she was invited to address the noise and trash at the Potts Slope Shooting Range. She said that in 2010 they conducted a study of the noise emitted from the range, monitoring the decibel levels which were lessthan the traffic noise levels on Route 311. They chose not to construct the infrastructure at the site at that time due to costs associated with this and because of the study. There has been increased shooting at the range over the last couple of years and perhaps they could plant conifers at the site for a buffer. As to the trash, the trash is isolated to the shooting range area, which the Forest Service cleans once a week on Tuesday. They have talked about shutting down the range while cleaning, like the range on Upper Craigs Creekso a more thorough job could been done. Ms. Murphy asked if the range was open 24 hours a day. Ms. Schiffer said it is open only from dawn to dusk, and that she was not aware of any night shooting going on at the range. She has received no complaints at her office about the range. She said she has had no complaints about night partying or night shooting at the range. Mr. Craft wanted to clarify who has control of the range and that it is the Forest Service’s property and the Board of Supervisor’s have no control over the range. Ms. Schiffer said yes, that it is owned by the Forest Service, but it is located in Craig County and obviously she would put weight on the Board’s comments and concerns. Mr. Craft said that as a supervisor he has heard no complaints about the noise, but he has heard about the trash. Ms. Schiffer then spoke with all concerned citizens that had questions about the range, outside the courtroom.
- Diane Givens, Tourism Commission Chair, spoke to the Board about producing a reprint of the County 911 Map, which we have not had available for over a year. The Roanoke Valley Alleghany Regional Commission has helped them locate a map maker they have worked with prior. They have provided the Tourism Commission with estimates on the map printing. The cost to print 10,000 maps is not that much more than to print 5,000 maps. She is requesting that the Board support the Tourism Commission by approving the printing of the maps. The Commission is selling advertising on the map that will cover approximately 50% of the cost to print. Mr. Craft asked for a legend to be added to the map at re-printing, and Ms. Givens said she was sure this would be included this time. The consensus of the Board was to approve the printing of the maps.
APPOINTMENTS
- Social Services Board Member, Craigs Creek District: Ms. Harrison said that she spoke to someone about this position but they have not gotten back to her yet on acceptance. She requested that this be tabled to the March meeting. All members agreed.
- Resolution for Appointment of Community Policy and Management Team Private Provider Representative: Mr. Craft made a motion to approve Resolution R13-16. Voting was as follows: Mr. Dunbar, yes, Ms. Murphy, yes, Mr. Bailey, yes, Mr. Craft, yes, and Ms. Harrison, yes.
R13-16
A Resolution to Appoint
Representative to the Department of Social Services
Community Policy & Management Team
WHEREAS, the Virginia Department of Social Services requires in the Code of Virginia, 1950, as amended, §§2.2-5204 & 2.2-5205. Section 1, that the Board of Supervisors ratify the appointment of representatives to the Community Policy & Management Team (CPMT) to oversee and manage the Comprehensive Services Act for At-Risk Youth and Families funds, and
WHEREAS, it is a requirement of the Comprehensive Services Act that a Private Provider Representative be appointed to the Community Policy and Management Team, and
WHEREAS, Ms. Jennifer Jenkins, Senior Social Worker for Hopetree Family Services in Salem has agreed to serve on the Community Policy and Management Team, now
THEREFORE BE IT RESOLVED by the Board of Supervisors of Craig County that Jennifer Jenkins, Senior Social Worker for Hopetree Family Services is hereby appointed as the Private Provider Representative member to the Community Policy & Management Team for Craig County.
The Board of Supervisors of Craig County, in a regular meeting on 7th day of February, 2013 adopted this Resolution.
NEW BUSINESS
- Resolution Amending FY 2012-2013 Budget for Sheriff’s Office and Clark’s Office: Mr. Flora explained these were funds from Forestry Grant, Commonwealth of VA and insurance claim funds for a sheriff’s car with deer damage. Ms. Murphymade a motion to approve Resolution R13-12, voting was as follows: Mr. Dunbar, yes, Ms. Murphy, yes, Mr. Bailey, yes, Mr. Craft, yes, and Ms. Harrison, yes.
R13-12
A Resolution Amending
Fiscal Year Budget
2012-2013
WHEREAS, the Craig County Sheriff’s Department has received a Forestry grant in the amount of $7,500 from the Commonwealth of Virginia for Forestry patrol salaries, and
WHEREAS, the Craig County Circuit Court has received a grantfrom the Commonwealth of Virginia, Library of Virginia in the amount of $14,080 for restoration of deed books for the Craig County Circuit Court records, and
WHEREAS, the County of Craig has received funding in the amount of $5,202.22 from VACORP for an automobile claim to cover the repair cost to a deputy car damage by deer, now
THEREFORE, BE IT RESOLVED, that the budget for the fiscal year of 2012-2013 be amended as follows:
REVENUE
Fund 100
Federal
3-100-024010-0005Forestry Grant$ 7,500.00
Commonwealth of Virginia
3-100-023070-0001Circuit Court Clerk$ 14,080.00
Local Funding
3-100-018990-0023Misc Sheriff office $ 5,202.22
Total $ 26,782.22
EXPENSES
Fund 100
4-100-031200-1106Sheriff Forestry Salary$ 7,500.00
4-100-021600-8204Circuit ClerkClerk LVA recdspresv$ 14,080.00
4-100-031200-6001SheriffSheriff car repairs $ 5,202.22
Total$26,782.22
BE IT FURTHER RESOLVED, that the amount of $26,782.22 is hereby appropriated.
The Board of Supervisors of Craig County, in a regular meeting on the 7th day of February, 2013 adopted this resolution.
- Resolution Amending FY 2012-2013 Budget for Craig County Public Library: Mr. Flora stated that these are funds left over from the Library’s budget last year. They are not asking for all the funds to be rolled over, only a portion. Mr. Craft made a motion to approve Resolution R13-13, voting was as follows: Mr. Dunbar, yes, Ms. Murphy, yes, Mr. Bailey, yes, Mr. Craft, yes, and Ms. Harrison, yes.
R13-13
A Resolution Amending
Fiscal Year Budget
2012-2013
WHEREAS, it is the request of the Craig County Public Library to carry over funding from the 2011-2012 fiscal year to the current budget of 2012-2013, and
WHEREAS, the unspent revenue consists of County monies of $3080, Craig Co Public Library/Friends of the Library monies of $1036 and Commonwealth of Virginia State Aid funding of $39, and
WHEREAS, it is the request from the Library, if approved,that $1,205 of County money, $1,036 of Craig Co Public Library/Friends of the Library and $39 of funds from the Commonwealth of Virginia State Aid for a total of $2,280 be carried over for Salaries and Equipment, now
THEREFORE BE IT RESOLVED, that the budget for the fiscal year of 2012-2013 be amended as follows:
REVENUE
Fund Balance
3-100-041999-0000$2,280
EXPENSES
Library
4-100-073300-1003Salaries $1,113
4-100-073300-2100FICA$ 92
4-100-073300-8201Equipment$1,075
$2,280
BE IT FURTHER RESOLVED, that the amount of $2,280 is hereby appropriated.
The Board of Supervisors of Craig County, in a regular meeting on the 7thday of February, 2013 adopted this resolution.
- Resolution Amending FY 2012-2013 Budget for Emergency Operations Center: Mr. Flora said that during the summer wind storm the canopy covering the Emergency Operations equipment was damaged and an insurance claim provided them with funds in the amount of $3436 for replacement of the structure. Because the Emergency Operations office is nearly ready to take over the old Superintendent’s office buildings, they would like to use these funds for repairs at these buildings. Mr. Dunbar made a motion to approve Resolution R13-14, voting was as follows: Mr. Dunbar, yes, Ms. Murphy, yes, Mr. Bailey, yes, Mr. Craft, yes, and Ms. Harrison, yes.
R13-14
A Resolution Amending
Fiscal Year Budget
2012-2013
WHEREAS, the County of Craig has received $3436.00 from VaCorp Risk Management as a result of wind damage from July 2011, and
WHEREAS, this damage occurred to the shelter for the Emergency Vehicles, and
WHEREAS, County of Craig has received the Old School Board Building for the use of the Emergency Operations Center, and
WHEREAS, the county will use the insurance funds for the needed repairs to the new Emergency Operations Center, now
THEREFORE BE IT RESOLVED, that the budget for the fiscal year of 2012-2013 be amended as follows:
REVENUE
Fund Balance
3-100-041999-0000$3,436.00
EXPENSES
Maintenance of Property
4-100-043100-3398repairs EOC$3436.00
BE IT FURTHER RESOLVED, that the amount of $3436.00 is hereby appropriated.
The Board of Supervisors of Craig County, in a regular meeting on the 7thday of February, 2013 adopted this resolution.
INFORMATIONAL
- Treasurer’s Report
- Blue Ridge Behavioral Healthcare, Annual Update, and Financial Information
- Appalachian Power Company Filing
- 2013 Upcoming Appointment Expirations
- Budget Meeting & Work Session Schedule Draft
HEAR THE PUBLIC
- Philip VanCleave, President of the Virginia Citizens Defense League: He was there to express the concern of his members about the Potts Slope Shooting Range possibly being closed. It is of great concern any time it is suggested that a range be closed or anything of that nature that would discourage the range being available. There are so few places these days in the more urbanized parts of Virginia where citizens have access to a shooting range.He hoped the Board would consider this before they discourage the range being available, and this is what his members had a concern about as well.
- Fred Cook, Resident of Craig City: He said he was offended that the Board would make the statement to close the shooting range because that facility serves as a base for a lot of sporting activities. Many people depend on the range that live in the county and come from out of the county to use the range.
REPORTS AND INQUIRIES FROM THE BOARD
None
EXECUTIVE SESSION
Mr. Craft made a motion to enter into executive session forPersonnel Matters § 2.2-3711 A.1 Voting was as follows: Mr. Dunbar, yes, Ms. Murphy, yes, Mr. Bailey, yes,Mr. Craft, yes and Mrs. Harrison, yes.
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
Mr. Craft made a motion to adopt Resolution R13-15, voting was as follows: Mr. Dunbar, yes, Ms. Murphy, yes, Mr. Bailey, yes, Mr. Craft, yes, and Ms. Harrison, yes.
R13-15
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CRAIG COUNTY, VIRGINIA, HELD AT THE CRAIG COUNTY COURTHOUSE ON THURSDAY,February 7th, 2013
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, The Board of Supervisors of Craig County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Craig County, Virginia, that such closed meeting was conducted in conformity with Virginia Law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Craig County, hereby certifies that, to the best of each member’s knowledge;
- Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and
- Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Craig County, Virginia
ACTION AS A RESULT OF CLOSED SESSION
None
HEAR THE PUBLIC (Continued)
Mr. Philip Spence approached the Board to speak. He stated that he did not know what the Board was expecting at the meeting, but everyone that attended was peaceable and they were there only to support keeping the shooting range open. He felt that what happened here tonight with Mr. VanCleave was an embarrassment. Mr. VanCleave had driven over 4 hours to be here to speak to the Board and he had a gift to give the local chapter from the VCDL which they are not getting.
ADJOURN
Ms. Harrison adjourned the meeting at 6:30pm.
______, CHAIRMAN
CRAIG COUNTY BOARD OF SUPERVISORS
______, CLERK
CRAIG COUNTY BOARD OF SUPERVISORS
************