Application for Course Change
Taught Students / Date form received by CAS Hub: / Academic Registry
Rev. Nov 2017
What is Course Change?
A ‘Course Change’ is an approved change to a student’s current course of study. Course Changes include:
  • a change of course (i.e:- change registration from one course to another)
  • a change of mode of study (e.g:- change from full time to part time study)
  • a change of location of study (e.g: - a move from the Preston campus to study the same course at the Burnley campus)
Course Change is only appropriate for students who are registered on a course they are able to progress on. The student will be required to apply for the new course they wish to change to, through Admissions in the scenarios below:
  • failed their current course and is required to withdraw
  • has already voluntarily withdrawn from their course
  • has completed an award (including an exit award)

Before you transfer
  • Think about your options and seek help as early as possible to ensure you are informed about the consequences of what you plan to do
  • Visit The <i> for information and guidance concerning financial implications regarding your Tuition Fees. You are also advised to seek advice concerning accommodation, benefits and funding from The SU Advice Centre and if applicable, from your sponsor.
  • Take a look through our short guide which details what to consider before making your decision:

How do I apply to change my course?
  1. Seek guidance on the application process from The <i>, your CAS Hub or your Academic Advisor and complete Section 1 with your details.

  1. If you are a Tier 4 International Student you must take this form to The <i> to book an <i> appointment to receive advice on how Course Change impacts on your leave to remain.

  1. Visit your CAS Hub to arrange to meet with your Course Leader(s) taking this form along with you.

  1. Read through the declaration in Section 4 and sign the form, then submit this form to your CAS Hub for approval within 2 working days of your meeting with your Course Leader.

Note: The above steps can be undertaken electronically and the Course Leader meeting(s)could take place via Skype or Telephone.
Section 1: Your current details / For student completion only
Surname: / First Name(s):
Registration No: / School/Campus:
Date of Birth: / Click or tap to enter a date. / Please indicate if you are:
Home: ☐EU: ☐Overseas/International: ☐
Current Course Name: / Year of Course:
e.g. Year 2
Have you previously completed Foundation Year Degree (Year 0)?
Yes: ☐ No: ☐ / Course Start Date / Click or tap to enter a date. /
Mode of Attendance:
Full-Time: ☐Part Time: ☐Sandwich: ☐Distance Learning: ☐ / I am a sponsored student:
Yes: ☐ No: ☐
Section 2: New Course Leader authorisation / For Course Leader completion only
In considering this request to change course, I confirm that I have referred to the Student Course Change Taxonomy to confirm conditions for approval and refer to considerations and implications for the change / Yes: ☐ No: ☐
I authorise this course change as detailed below☐ / First date of attendance on new course
  1. Typically this date will shortly follow the meeting otherwise Interruption to Study will be required
  2. Retrospective changes are not normally permitted, seek guidance from SRMT
/ Click or tap to enter a date. /
Print Name: / Signed: / Date: / Click or tap to enter a date. /
I do not approve this course change for the reasons outlined below ☐ / With electronic completion, this is an expandable text field
New Course details
Course Name: / Year of Course:
e.g. Year 2
Mode of Attendance:
Full-Time: ☐Part Time: ☐Sandwich: ☐Distance Learning: ☐ / Expected End Date / Click or tap to enter a date. /
Details of agreed catch-up plan have been shared and the Module Registration Form completed: / Yes: ☐ No: ☐
A period of interruption to study is required between ceasing study and changing to the new course / Yes: ☐ No: ☐ / Interruption start date: / Click or tap to enter a date. /
Return to Study meeting with Course Leader or Head of School following Interruption
Date of Welcome back meeting: / Click or tap to enter a date. / Print Name: / Signed:
Section 3: Tier 4 International Students Only
STAMP
Confirmation is given that the above-named Student has received advice from The <i> in relation to their request to change course and the student Starfish Notes record has been updated.
Date: / Click or tap to enter a date. /
Section 4: Student Declaration / For student completion only
  • I note that changing my course of study at UCLan may affect my eligibility for full-time or part-time financial support, the funding package for which I am eligible and the tuition fees charged and that it is recommended that I seek advice from the UCLan Student Union regarding the wider financial implications.

  • I am aware that all guidance is provided in good faith based on the information held about my situation. I note that UCLan endeavours to ensure that guidance is accurate at the time it was given. However, it can be subject to change and responsibility cannot be accepted for any errors or omissions, for consequences arising from the use of the information, nor for decisions or updates made by government agencies. Should any information change, any guidance that I have already been given may no longer be applicable and I may be required to revisit The <i>.

  • In signing this form I confirm that I have investigated my circumstances in light of the changes requested above and understand the impact upon my academic studies.

Signed: / Date: / Click or tap to enter a date. /
Students must now submit this form to their CAS Hub.
Section 5: Notification of Course Change / For CAS Hub completion only
Student Support No: / UCAS Code: (if known)
Reported all International student course changes to SICT () for UKVI reporting purposes? / Yes No
Updated cohort Code in Banner SGASADD and checked & reviewed disability documentation uploaded to Banner on SZADISA / Yes No
Informed Head of School, Executive Dean/PA to Executive Dean, Course Leader, Academic Advisor and Retention Lead? / Yes No
For NHS commissioned courses: NHS Business Services Unit informed through submission of BUR101W? / Yes No
If appropriate, has the Accommodation Office been informed ()? / Yes No
If appropriate, has the Research Council, Sponsor or Business Partner Unit been informed? / Yes No
CAS Hub Declaration: I confirm that I have processed the above course change as detailed, updated the Banner Student Record system as appropriate, sent this form to , copying in relevant Academic colleagues and other appropriate teams as detailed.
Name: / Date: / Position:
1 Fee adjustment details: / 2 Portal / 3 Other Comment / For SRM and SFF completion only
Original Fee: / Revised Fee: / Pending
Submitted /
Comments:
Staff initials and date / Staff initials and date / Staff initials and date