Cottesmore Parish Council
All Councillors are summoned to attend a Meeting of Cottesmore Parish Council to be held on Monday 15 January 2018, in the Village Hall, Main Street, Cottesmore, at 7.00 PM.
Kerry Nimmons
Clerk to the Council Dated 10 January 2018
AGENDA
1. To receive Apologies for absence and consider whether to approve the reasons given
2. To receive declarations of unregistered disclosable pecuniary interests in agenda
items and to receive and approve requests for dispensations from members on
matters in which they have a registered Disclosable Pecuniary Interest
3. Public Time (15 minutes)
4. To approve and sign the Minutes of the Meeting held on 20 November 2017
5. To update and deal with the Matters Arising from the previous minutes
Replacement of the Large Gate Adjacent to the Village Hall
Twinning Between Cottesmore and the Italian Village of Palombaro
The Parking of Vehicles on the Grass Verge on Rogues Lane, Opposite Toll Bar, and the Installation of Bollards to Prevent It
Actions Required Following the Councillors Walk
Trees on the Approach to the Community Centre
Ownership of the Parking Spaces and Fence by Spire Homes on the approach to Jubilee Gardens
Heath Drive Play Area
Problems Experienced by Vehicles at the Junction of Jubilee Gardens and Hall Close
Trees on the Oakham Road with Broken Branches
Actions Resulting from the Reform of the Data Protection Act Legislation
The 2017 Certified Inspection Report on the Play Areas and Multi-Court and Actions Required
Cutting of the Hedges either side of the Oakham Road
AGENDA ITEMS
6. Consider the Suggested Changes to the Grant Awarding Policy and Grant Application
Form and Adopt the Revised Documents
7. Consider the Requests for Financial Assistance From Village Organisations for the
2018/19 Financial Year
8. Consider the Proposed Budget for 2018/19 and the Precept to be Requested
9. Consider the Proposal by the Clerk to Achieve the Requirements Under 2.2 of the
Financial Regulations.
10. Consider the Quotation for Work on Trees and Bushes at Austhorp Grove Play Area
11. OTHER MEETINGS (All reports to be circulated in advance)
Village Hall Management Committee meeting held on 11 December 2017
Village Hall Management Committee meeting held on 8 January 2018
12. CORRESPONDENCE
From Society of Local Council Clerks – Request to renew the membership for 2018 for subscription of £115.00.
From RCC – Advising of an increase in the energy costs for Parish Street Lighting for 2017/18 and giving an indication of energy costs for 2018/19.
From RCC – Providing an update on RCC’s grounds maintenance contract and highlighting some opportunities for the Parishes.
From Royal British Legion – Thanks for taking part in the Lamp Post Poppy Campaign.
From RCC – Advising that the Parish Council can now co-opt to fill the vacancy caused by the non-attendance of Mr Paul Gaukroger.
From the Local Government Boundary Commission – Advising that the draft recommendations on the future electoral arrangements for Rutland County Council has been published and the 11 week public consultation closes on 19 February 2018.
From LRALC – Providing the proposed Articles of Incorporation to replace the current Constitution when LRALC becomes an incorporated body and requesting consultation responses by 19 January 2018.
From a resident – Asking if the Parish Council had considered spraying dog mess left by dog owners with fluorescent marker paint.
From a resident – Objecting to the enquiry by Abbey Developments as to the need for planning permission to install fencing at Harrier Close.
From a resident – Copy of email to RCC asking why Abbey Homes have been allowed to breach the enforcement notice by not removing the palisade fencing from Harrier Close.
From a resident - Objecting to the enquiry by Abbey Developments as to the need for planning permission to install fencing at Harrier Close.
13. Observations on
Single storey side extension to each side of the property.
53 Westland Road, Cottesmore. LE15 7DS.
14. Non-Material Amendment
Non-material amendment in relation to application 2016/1199/FUL. Adjust driveway gate layout at house entrance.
15. Notice of Decision in Respect of a Section 211 Notice Proposing Work to a Tree
or Trees in a Conservation Area
1 No. Fir Tree – Fell.
April Cottage, 23 The Leas, Cottesmore. LE15 7DG.
Rutland County Council District Council has decided not to exercise its powers to make a provisional Tree Preservation Order in this instance.
16. FINANCE
Income
Interest 7.36
Western Power Distribution – Wayleave Payment 15.37
To approve the following items
Expenditure Net VAT Total
Roadman – November and December 2017 227.50
Elms Landscaping – Garden Maintenance 145.00 29.00 174.00
The Poppy Appeal – Donation for two wreaths 60.00
The Society of Local Council Clerks – Membership renewal 115.00
Orchard (Stamford) Ltd. – VH Door Deposit 362.50 72.50 435.00
Clerkʼs Salary – November and December 2017 1,149.62
Clerkʼs Expenses – November and December 2017 40.51
Payment made since last meeting
Cottesmore Sports & Social Club – Remembrance Sunday reception 98.00
Account Balances
HSBC Community Account (as at previous meeting £1.36) 1.10
HSBC Business Money Manager (as at previous meeting £6,433.61) 9,156.96
NatWest Business Reserve Account (as at previous meeting £89.91) 89.92
HSBC Money Market Fixed Term Deposit Account (Maturity 13 February 2018) 10,000.00
HSBC Money Market Fixed Term Deposit Account (Maturity 3 April 2018) 15,000.00
HSBC Money Market Fixed Term Deposit Account (Maturity 13 June 2018) 15,000.00
17. OPEN FORUM
18. NEXT MEETING
The next Parish Council meeting will be held on Monday 19 February 2018