COST SHARE AGREEMENT

Incident Name
Start Date & / Incident
Cause / Number (s)
Incident / Single Agency
Command / Unified
Structure
I.C.s / Jurisdictions
This Cost Share Agreement with and ______.
This agreement was prepared under the authorities of: The Master Cooperative Wildland Fire Management Agreement between the U.S.D. I Bureau of Land Management (ArizonaState Office), National Park Service (Intermountain Region), Bureau of IndianAffairs (Phoenix, Albuquerque, & Navajo Area Offices), U.S. Fish and Wildlife Service (Southwest Region), U.S.D.A.Forest Service (Southwestern Region) and the ArizonaState Forestry Division.
It is hereby agreed that the cost basis on this incident will be shared as follows:
Rationale used in developing this cost agreement:
The following section is optional, but may be used if a percentage will be applied to total costs. Percentage will be developed based on:
Agency / Direct Costs / Aircraft /Retardant Cost
This agreement and apportionment contained are our best judgments of agency cost responsibilities.
Signature / Signature
Agency / Agency
Address / Address
Phone / Phone
Signature / Signature
Agency / Agency
Address / Address
Phone / Phone

ITEMS TO CONSIDER WHEN NEGOTIATING A COST SHARE AGREEMENT

Negotiating cost share agreements within the State of Arizona have been delegated to the respective unit administrators in the Master Cooperative Wildland Fire Management Agreement. Cost share agreements are to be documented, including the basis or rationale used. The following guidelines should be considered when negotiating a cost share agreement. These are intended to help field personnel in negotiating an equitable agreement and are not intended to be mandatory (see Clause #37 of the Master Cooperative Wildland Fire Management Agreement).

Unit Administrator is defined as the individual assigned administrative responsibilities for an organizational unit, such as a Forest Supervisor or District Rangers (USFS), Field Manager (BLM), Area Manager or Area Forester (ASFD), Regional Director (FWLS), Park Superintendent (NPS), and Agency Superintendent (BIA). These individuals may delegate this responsibility to a representative.

General Guidelines:

1. Agency specific costs are normally not shared.

2. Responsibilities for claims are considered to be outside the scope of the cost share agreement.

3. Rehabilitation costs other than the fireline are the responsibility of the

jurisdictional agency.

4. All cost share negotiations should include consideration to each agency’s values at risk and policies.

Methods for Determination of Responsibility:

  1. Each agency pays for its own resources- fire suppression efforts are primarily on jurisdictional responsibility lands.
  2. Each jurisdiction pays for its own resources – services rendered approximate the percentage of jurisdictional responsibility, but not necessarily performed on those lands.
  3. Cost share by percentage of ownership.
  4. Cost is apportioned by geographic division. Examples of geographic division are: Divisions A and B (using a map as an attachment); privately owned property with structures; or specific locations such as campgrounds.
  5. Reconciliation of daily estimates (for larger, multi-day incidents). This method relies upon daily agreed to cost estimates, using Incident Action Plans or other means to determine multi-agency contributions. Reimbursements can be made upon estimates instead of actual bill receipts.