Corporate Reference Group Meeting

Minutes from

Corporate Reference Group Meeting

Hosted by Shell – London - 20 April 2004

Participants / Company / Email / Tel
Attendees
Andreas Mall - Chair / Shell (London) / / +49 40 60 90 17 60
Jacques Pho / Shell (The Hague) / / +31 70 377 7862
John De Rijk / P&O Nedlloyd, ERP Development (London) / / +44 207 441 1097
Ian Dean / P&O Nedlloyd / / +44 207 441 1779
Andrew Moores / Consultant to P&O Nedlloyd / / +44 207 441 1732
Siri- Anne dos Santos / Norsk Hydro/Yara – Treasury (Oslo)
TBG5 Attendee / / +47 22 53 24 61
Nils Ruud / Norsk Hydro IS Dept (Oslo) /
Pascal Spittler / Ikea – Controller (Basel) / / +41 61 985 11 61
James Whittle / APACS (London) TBG5 Attendee /
Not attending
Michael Croon / Ikea – Treasury (Basel) / / +41 61 985 11 65
Robert Bol / Robert Bol’s consultancy (attendee to TBG5) /
Stein Fosmo / Norsk Hydro – Cash Management Operations (Oslo) / / +47 22 53 30 86
Hendrick Muus / TBG5
Karen Van den Driessche / Coca Cola Enterprises Europe /
Birgitta Björkström / Electrolux (Sweden) / / +46-8-738 70 96
Jürgen Fleck / Siemens (Germany) / / +49 89 636 34052
Rens Nooyens / Philips / / +31 40 27 849 27
Bart Kubica / IBM / / +253 1 815 7770
Ingemar / Ericsson / / +46-8 719 4118
Alain Rividi / IBM (EMEA Treasury) France /
Past Participants
Nigel Masson / P&O Nedlloyd (Moved post) / / N/A
Giuseppe Novello / Fiat / / N/A
Nicholas Thorpe / GEC / / +1 203 316 7981
Benoit Mennes / Johnson & Johnson (Belgium) / / +22 14 60 6341
Janne Ristolainen / Outokumpu / / +358 9 421 2600
Helen Hansson /

Tentative agenda:

Revised detailed PAYMUL MIG (Siri-Ann, Robert, Pascal)

Introduction of the IBC initiative of one of the CRG member (GE) (Andreas)

VRG Webpage (presentation from Andrew) and contents

Additional subjects if time will allow:

Rejection messages (standardization and handling)

BANSTA: Clearing date for bank cheques in BANSTA for India (Pascal)

Security and communication solution inventory (Andrew)

Protection of CREMUL and FINSTA with AUTACK message (Andrew?)

1General discussion about XML development (Swift, IFX, ISO, Rosettanet)

• General discussion went on the latest XML development in the Swift, IFX, Rosettanet, TWIST arena.
• Current XML message development plan: Message-kernel agreed between IFX, TWIST and SWIFT based on the SWIFT C2B proposal from early this year. CRG would suggest to define add ons with country specifics. Different questions were raised: Issues like how to deal with country specific requirements? Each country one add-on? And how and who is going to maintain this? What does the add-on involves? How to define country specifics apart from the pure Central Bank Reporting?
• Formally TBG5 has outsourced the ebXML development to SWIFT simply because the TBG5 has no budget nor resource to do the ebXML development work, ie. Business Process Modelling and Core Components. What is the involvement from the corporate side? The main issue from corporates side is that they are facing resourcing issue as well.
• Another issue is more political – ie. What in case of dispute exists between Swift – financial messages oriented and while the UN/CEFACT is a cross-domain oriented. Ideally it is good to have standardization work to be done by independent organization like TBG5, however, it is also recognized that the work need to be done by some party. It is also noted that the main effort is not defining XML/Edifact format, but to define the content usage which covers the business process without ambiguity.
• Call for participation: Who can participate the Swift-XML development? Or being part of the message review team? Topic for the next TBG5/CRG Future group meeting?

2Way to go forward – PAYMUL TBG5 versus CRG

• Lack of resource at the Maintenance Group of TBG5 to follow up Edifact requirements versus update the codes versus implementation guideline. Basically only Henrik Muus is limited available. As agreed with Henrik, he is willing to attend ONE CRG meeting in the near future. Therefore, it is noted that CRG need to prepare the PAYMUL MIG as complete as possible.
• James indicates that APAC is recruiting some staff to help CRG, but he cannot commit at this moment. It is also noted that all work being done sofar should be captured on both CRG and TBG5 level. Coming weeks every participants are asked to focus on finalizing the PAYMUL MIG.

3Detailed PAYMUL implementation guide

The meeting was primarily focused on reviewing the details of the document:

CRG PAYMUL with CRG changes Feb 2004.doc - V1.2.5

As prepared by Robert Bol’s. Pascal take the lead to work through the details.

Actions:

• Pascal will update the document and send this across to John and James to review and to “englishzied” the wording.
• After review John will send the update to meeting participants.
• Not discussed in the meeting – Jacques will also add some additional comments to Pascal ensuring that is captured as well.
• Pascal to organize a conf. Call or if possible a face-to-face meeting in Wien, Austria work closely with Henrik.

The following segments are discussed – all details should be captured in the updated MIG.

SG4.LIN.BUS-segment: DO/IN

Discussion: The banks (TBG5 group) require DO/IN requires this segment as discussed in TBG5/CRG meeting in Rome. However, the corporates are doubting with this requirement. As some of the corporate back office does not able to determine the domestic/international indicator. If the BUS segment is need a clear definition of domestic / international payments should be described.

Pragmatic approach: Knowing that most of the banks will need this DO/IN-indicator, how to go forward – getting contact with Henrik Muus.

B-level: SG7.NAD-segment:

Discussion: Include this segment. And provided some implementation guideline for:

• Regular payment: Account holder with A/C holder name in SG7.NAD segment;
• On-behalf-of payment: Account holder with paying on-behalf-of party name being put on transaction level SG13.NAD to be able to populate different paying on-behalf-of party name. In case of Finland where a Ordering party identification (DE 3039), an additional SG7.NAD segment need to be populated as well.

C-level: SG11.SEQ.RFF[PQ]:

RFF[PQ] customer-to-customer number – see P&O document page 12.

C-level: SG11.SEQ.PAI:

Payment means codes list – to be confirmed by Henrik Muus.

C-level: SG13.NAD[RV]-segment

NAD[BE] and NAD[RV] usage is based on the condition set (mail to beneficiary or mail to customer).

Action: P&O provide an example of the current implementation with SCB.

C-level: SG14.INP

Pick up location, clearing zone

All agreed with the usage of SG14 to populate the pickup location and clearing zone.

C-level: SG16.PRC.FTX[PMD]

Prioritization of the remittance information to be pass through to the beneficiary party. It is noted that we are talking about the content of the FTX[PMD].

Distinction need to be made between clearing house (domestic) and non-clearing house (Swift) payments.

Action: Pascal to update the MIG

D-level: SG17.DOC.NAD[II and IV] – ask Robert for usage.

4Next CRG meeting – Conference call

Next conference call: before the next TBG5 meeting.

18-May-2004: 14:00 CET, 13:00 UK time.

TBG5 meeting will be held at 17, 18 June in La Hulpe - Brussels. Try to combine the CRG with the TBG5/CRG Future Group meeting.

Minutes CRG meeting – hosted by Shell London page 1

Issue No / Issue Description / Date raised / Raised by / To be resolved by / Target resolution date / Status / Resolved date / Comments
1. / FINSTA / 2003 / Jacques / Open / 2003: FINSTA: BAI code list.
20/04/04: Still open. Jacques to follow up and will create a proposal.
Within Shell, the drive of BAI code usages is to harmonize back-office processing. Shell uses a subset of BAI codes. Inclusion within the
BUS segment in the FINSTA will improved standardization.
2. / CRG website / Andrew / In progress / 20/04/04:CRG website. Andrew created a draft version.
How to proceed. What’s next? Postpone to the next conf.call.
3. / PAYMUL / [All]
Pascal
John
James / In progress / 20/04/04: Pascal to update the MIG v1.2.5
Send this across to James and John.
After review the MIG will be distributed to CRG members.
Pascal to propose a face-to-face meeting with Henrik Muus – ask Henrik to host this.
4. / Next CRG conf. Call / Pascal / 20/04/04:Next conference call: before the next TBG5 meeting.
18-May-2004: 14:00 CET, 13:00 UK time.
Pascal to facilitate.

Minutes CRG meeting – hosted by Shell London page 1