THE CORNWALL COLLEGE GROUP

Job Description

Post title: / HR Assistant - Fixed term to 31.01.2018
30hrs/52weeks
Department: / HR
Based at : / Camborne
Reports to: / HR Admin Manager
Grade/salary scale: / CC14 to CC 18, £16,505 -£18,057per annum pro rata

Context of post:

To provide administrative support to the HR team. To work with the HR team in providing an effective and comprehensive HR service. To provide excellent standards of customer service.

Main Duties:

  • Use of Chris21 & iTrent
  • Action change forms
  • Complete new starters set up subject to statutory checks
  • DBS checking and chasing
  • Data tracking - Follow up on probation and induction
  • Write contract and chase contract return
  • Sickness recording and reporting
  • Support advisors by corresponding to employees
  • Capture disciplinary and grievance process
  • Input leavers information
  • Input holiday and leave (inclusive of maternity)
  • Chase fixed end dates and signpost appropriately
  • Work on the HR helpdesk as part of a rota
  • Any other office duties deemed reasonable

Responsibilities

  • Maintain confidentially in all communications

Person Specification

Essential:

  • Accuracy of data entry is key to this role
  • Previous experience of Human Resources including basic Employment Law
  • An excellent understanding and knowledge of IT
  • Experience of administrative roles which included significant data entry
  • Produce high quality work and to tight deadlines
  • Have excellent organisation skills and the ability to work as part of a team
  • Have good verbal and written communication skills.
  • Be able to promote the professional and helpful approach to TCCG employees
  • Give attention to detail, high accuracy is needed
  • A high level of commitment and confidentiality
  • Ability to work flexibly is required

Qualifications

Essential

Level 3 Certificate in Human Resource Practice or equivalent

Desirable

Maths and English at level 2

College Values / In addition to job role competencies Cornwall College values are embedded in all roles. Therefore, all employees will be expected to review the College values document and ensure they understand how the values apply to their role and the wider organisation.
Consistent
Can do
Courageous
Creative
Connected
Caring
Celebrating

Please note: All employees of Cornwall College are required to undertake mandatory Safeguarding, health and safety, data protection and Equality & Diversity Training. All statutory checks governed by “every child matters” will need to be completed before commencing employment.

For minibus driver roles or those required to drive a minibus as part of their role must have their licences (both the photo card and paper counterpart) checked, before an offer and confirmation of employment, to ensure they meet with legislative requirements and The Cornwall College Group policies (Pages 27/28 (minibuses) of the Health & Safety Policy).

It may also be necessary to check the driving licence of other members of staff, before commencement of employment, where they are required to drive on Cornwall College business to ensure they meet The Cornwall College Group policies (Pages 40-43 (driving for work policy) of the Health & Safety Policy). If the role requires a staff member to use their own vehicle there is a legal requirement to hold business use category on their motor insurance policies.