March 29, 2004, Minutes
Continued, Page
SELECTBOARD MEETING
March 29, 2004 7pm Calais Town Hall
Attending: Bob Withey, Randy Fitch, Nedene Martin, Cy Lamberton, Alden Belcher, Dick Rouelle, Donna Fitch, Carla Straight, George Clifford, Rick DeWolfe, Rowan Jacobsen, Bill Powell, Kent Morse, Wayne Whitelock, Peter Harvey, Dot Naylor, Jack Russell, Chuck Storrow, Ben Naylor, Janice Morse, Stanley Morse, Margaret R. Bowen, Barbara Weedon, Bill Porter, Ruth Porter, Kristina Bielenberg, Michael Matthews, Richard Quelch and Rose Pelchuck. Absent: Paul Hannan, Selectboard member.
Actions:
Approval of the March 8th Meeting Minutes – Randy Fitch made a motion to approve the minutes as written. The motion was seconded, voted on and carried 4-0.
Town Office Building Committee – Donna Fitch provided the Selectboard with a letter from John McCullough dated 3/19/04 summarizing the progress thus far and a spreadsheet of expenses as of 3/28/04. The project is going well and is on budget. The pouring of the floor is the next major step.
CPA Firm Selection for Town Financial Records Audit – In order to apply for a bond, the town needs to have a CPA certified audit of the financial records for the fiscal year 7/1/2002 thru 6/30/03. Paul Giuliani has recommended the accounting firm of Sullivan & Powers, whose work meets the needs of the bond bank. Randy Fitch made a motion to have Eva Morse, Town Clerk & Treasurer, contact Sullivan & Powers and gather the necessary information they need for the audit. The motion was seconded, voted on and carried 4-0.
Proposed New Zoning Regulations from the Planning Commission – Jack Russell reported the Planning Commission held a public hearing on March 16, 2004. On behalf of the Planning Commission, Jack Russell presented the Selectboard with the NEW Proposed Land Use & Development Regulations dated March 2, 2004 along with a list of substantive changes since the last version and the Official Calais Zoning District Map. The Selectboard now has one year to review the document, hold at least one public hearing(s) within 30 to 120 days followed by a town wide vote by Australian ballot. Jack Russell stated that a member of the Planning Commission would be available at the Selectboard meetings to discuss the articles as the Selectboard reviews the document Jack stressed the importance of discarding old copies of previous editions. The Selectboard agreed to begin reviewing Articles 1 and 2 and the official map at the next meeting. Cy Lamberton made a motion to accept the newly Proposed Land Use & Development Regulations with list of substantive changes and the official map. The motion was seconded, voted on and carried 4-0.
Jack Russell announced an upcoming meeting of the Planning Commission and GIS people on April 20, 2004 at 7pm at the elementary school. This is an informational meeting to learn what the GIS and mapping folks can do for the town.
Jack Russell also announced the members of the Selectboard and public are invited to a potluck dinner at the Maple Corner Community Center on Tuesday, April 6th at 6:30pm to celebrate the completion of the work on the zoning regs. Bring a dish to share and dinner plates, hot water will be provided.
Town Invoices and Road Commissioner’s Orders of the Day – The Selectboard reviewed and processed the invoices and orders of the day as per usual protocol.
Appointments to Town Offices, Boards and Commissions – Bob Withey, Chair, expressed his appreciation for the willingness of so many people in town to serve in a variety of capacities. The Selectboard put forth the following slate:
Town Service Officer – Vickie Perham Fence Viewers – Board of Listers
First Constable – Fred Bushway Sewerage Officer – Toby Talbot
Second Constable – Wilson Hughes E-911 Coordinator – Rick DeWolfe
Pound Keeper – Fred Bushway Emergency Plan Coordinator – Toby Talbot
Weigher of Coal – Bob Cleary Tree Warden – John Meyer
Inspector of Lumber – Greg Pelchuck
Randy Fitch made a motion to accept the above slate, except for the Pound Keeper position, for a term of one year. The motion was seconded, voted on and carried 4-0.
Cy Lamberton made a motion to appoint Fred Bushway for Pound Keeper for a term of one year. The motion was seconded, voted on and carried 3-1 with Nedene Martin voting against the motion.
Planning Commission – 5 positions open
Nedene Martin made a motion to appoint Peter Harvey, Denise Wheeler, Jack Russell and Alden Belcher to the four-year term openings and Richard Quelch to the one-year opening. The motion did not receive a second.
Randy Fitch made a motion to appoint Peter Harvey, Jack Russell, Alden Belcher and Richard Quelch to the four-year term openings and Denise Wheeler to the one-year opening. The motion was seconded. Discussion ensued. The motion was then voted on and carried 3-0-1 with Cy Lamberton recusing himself from the vote.
Conservation Commission – 3 positions open
Randy Fitch made a motion to appoint George Clifford, Rowan Jacobsen and Denise Wheeler for four-year terms. The motion was seconded, voted on and carried 4-0.
Design Review Committee – 1 position open
Cy Lamberton made a motion to appoint Syver Rogstad for a four-year term. The motion was seconded, voted on and carried 4-0.
Delegate to CVRPC – Rhonda Shippee CVRPC Alternate – Rick DeWolfe
Delegate to CVSWMD – Jim Chamberlin
Delegate to CVRLF – Robin Chase
Randy Fitch made a motion to appoint the above named Delegates and Alternate. The motion was seconded, voted on and carried 4-0.
Historic Preservation Committee – 2 positions open
Randy Fitch made a motion to appoint David Schutz and Peggy Bowen for three-year terms. The motion was seconded, voted on and carried 4-0.
Curb Cut Study Advisory Committee – Rick DeWolfe, P.E., had previously been asked to serve on this committee. Rick is willing to serve on the committee and suggested a member of the Selectboard and Don Singleton, Road Commissioner also be on the committee. The Selectboard agreed to post a notice for interested parties to submit a letter to serve on the committee.
Development Review Board – 3 positions open
Six people are interested in serving on the DRB. The Selectboard agreed to make the appointments for these positions at the next regular Selectboard meeting since Paul Hannan was absent tonight.
Task Force on Calais Dams – The Selectboard has received the names of twelve people interested in serving on this committee. Discussion about the organization’s make-up and duties ensued. The Selectboard agreed to solicit more names to serve on this committee and will appoint members at the next regular Selectboard meeting.
Other Business - Earlier in the evening, Bob Withey publicly thanked the Calais Road Crew for all their hard work last weekend repairing muddy roads. Bob called it “service beyond the call of duty” and we appreciate it!!
Nedene Martin had a question about putting the Emergency Action Plan on the website. The Selectboard agreed that it is okay to do that.
Cy Lamberton reported the Resource Systems Group (Traffic Consultants) would hold the final public hearing on Wednesday, April 14, 2004 at 7:00pm at the Town Hall to discuss the final draft report on the Route 14 intersections with Lightening Ridge Road and Marshfield Road in East Calais village. Rick DeWolfe will post notices about the public hearing.
Cy Lamberton also reported a meeting will be held on Monday, April 5, 2004 at 3:00pm at the State Highway Garage in North Montpelier to discuss staging/storage of emergency response vehicles while AOT is replacing the Singing Bridge on Route 14 in North Montpelier.
Wayne Whitelock reported in a letter to the Selectboard dated March 25, 2004 that the March meeting of the Central Vermont State Police Community Advisory Board was cancelled due to inclement weather. Wayne reported that Bill Bates has begun an e-mail distribution to notify residents about recent criminal activity in town. He can be reached at . Questions can be directed to Wayne Whitelock at
Tentative Agenda Items for the Aril 12th Meeting
Ø Calais Town Highway #64
Ø Toby Talbot – Extension of Emergency Plan
Ø Proposed new zoning regulations Articles 1 & 2 and map
Ø Appointments to the Task Force on Calais Dams, Development Review Board and Curb Cut Study Advisory Committee
Nedene Martin made a motion to adjourn at 8:45pm. The motion was seconded, voted on and carried 4-0.
Respectfully submitted,
Rose Pelchuck
Assistant Clerk
.