Calgary Highlanders

2137

CALGARY HIGHLANDERS

STANDARD OPERATING PROCEDURES

2137 CALGARY HIGHLANDERS

STANDARD OPERATING PROCEDURES

Issued by:

B. Wood

Captain

Commanding Officer

1. These SOP’s apply to all Corps personnel, including attachments.

2. These orders are not exhaustive; any suggestions for improvement or changes to these orders should be submitted to the Commanding Officer through the appropriate channels.

3. All staff and cadets are required to read and be familiar with these orders as they apply to them. Questions regarding these orders will be directed to the Commanding Officer.

4. These standing orders are effective 12 May 2003.

B.Wood

Captain

Commanding Officer

I

DISTRIBUTION LIST

CO

Trg O

A/Trg O

Admin O

Pers O

Fin O

Sup O

A/Sup O

Band O

Biathlon O

Pioneers O

Marksmanship O

RSM

Cadet Liaison Officer Affiliated Unit

Sponsor Committee

Parent Committee

Post

File

ii

RECORD OF AMENDMENTS

TABLE OF CONTENTS

CHAPTER 1

GENERAL

1.01 AIM

1.02 JURISDICTION

1.03 DISTRIBUTION AND AMENDMENT

1.04 UNIT ORGANISATIONAL CHART

1.05 COMMANDING OFFICER’S GUIDANCE

1.07 LEADERSHIP

1.08 DRESS

1.09 DEPORTMENT

1.10 COMBAT CLOTHING

1.11 PUBLIC RELATIONS/LIAISON

1.12 SECONDARY DUTIES

ANNEX A

CHAPTER 2

DISCIPLINE & CONDUCT

2.01 GENERAL

2.02 CONDUCT

2.03 FOLLOWING OF ORDERS

2.04 PAYING OF COMPLIMENTS

2.05 SMOKING POLICY

2.06 UNLAWFUL DRUG USE

2.07 ALCOHOL USE

2.08 BANNED ITEMS

2.09 RESTRICTED ITEMS

2.10 DISCIPLINE

2.11 DISCIPLINARY PROGRESSION

2.12 DISCIPLINARY PROCESS

2.13 DEFAULTER'S PARADE

2.14 COUNSELLING

2.15 VERBAL AND WRITTEN WARNINGS

2.16 SUSPENSION

2.17 REDUCTION IN RANK

2.18 PERSONAL HARASSMENT

2.19 ABUSE

2.20 UNIT HUMAN RIGHTS ADVISOR (UHRA)

2.21 GRIEVANCE POLICY

2.22 FRATERNISATION

ANNEX A

CHAPTER 3

ADMINISTRATION

3.01 GENERAL

3.02 CORPS NOMINAL ROLL

3.03 STAFF NOMINAL ROLL

3.04 PHONE LIST

3.05 MEDICAL LIST

3.06 SELECTION FOR SUMMER COURSES

3.07 SICK PARADE

3.08 INJURIES/FIRST AID

3.09 ATTENDANCE

3.10 CHANGE IN PERSONAL INFORMATION

3.11 PARADE STATE

3.12 PLANNED ABSENCES

3.13 LEAVES OF ABSENCE

3.14 MAIL

3.15 DISTRIBUTION LISTS

3.16 FILE MAINTENANCE

3.17 INTAKE PROCEDURES

3.18 EXHAUST PROCEDURES

3.19 COMPUTER PROCEDURES

3.20 CORPS ANNUAL EFFICIENCY REPORT

ANNEX A

PARADE STATE

ANNEX B

ANNEX C

ANNEX D

CHAPTER 4

SUPPLY

4.01 GENERAL

4.02 EXHAUST PROCEDURES

4.03 KIT CARD MAINTENANCE

4.04 EXCHANGES

4.05 ORGANIZATION

4.06 EQUIPMENT MAINTENANCE

4.07 WEAPON MAINTENANCE

4.08 TEMPORARY ISSUE CARD (DND 638)

4.09 LOGISTIK UNICORP ORDERS

4.10 SUPPLY PURCHASING

4.11 REGIMENTAL KIT

4.13 EXERCISE & TRAINING EQUIPMENT

4.13 INVENTORY PROCEDURES

4.14 LIAISON WITH RQMS

4.15 LOAN PROCEDURES BETWEEN CORPS

4.16 INSURANCE OF NON-PUBLIC KIT AND EQUIPMENT

4.17 RECOVERY PROCEDURES

4.18 FILE MAINTENANCE

4.19 CADET RESPONSIBILITIES FOR CORPS UNIFORMS AND EQUIPMENT

4.20 CHANGING AND FITTING POLICY

4.21 SECURITY OF CORPS STORES

CHAPTER 5

PERSONNEL

5.01 GENERAL

5.02 CHAIN OF COMMAND

5.03 PROMOTION

5.04 PROMOTION & APPOINTMENT BOARDS

5.05 EVALUATION

5.06 TERMS OF REFERENCE

5.07 ATTACHMENTS

5.08 CAREER MANAGEMENT

ANNEX B

CHAPTER 6

TRAINING

6.01 GENERAL

6.02 ORGANISATIONAL CHART

6.03 AWARDS

6.04 MEDALS

6.05 TRAINING EXERCISES

6.06 EXERCISE/ACTIVITY OIC’S

6.07 LEVEL OFFICERS

6.08 ADHERENCE TO TIMINGS

6.09 ADVANCING NEW RECRUITS DUE TO AGE

6.10 OPTIONAL TRAINING

6.11 CONDUCT OF AIR RIFLE RANGE

6.12 CITIZENSHIP

6.13 SPORTS PROGRAM

6.14 SUMMER TRAINING

6.14 TRAINING RECORDS

6.15 REPORTS AND RETURNS

6.16 CADET HARRASSMENT AND ABUSE PREVENTION PROGRAM (CHAP) TRAINING

6.17 STAFF ORGANIZATION

6.18 NSCE PROGRAM

6.19 NEW RECRUITS

6.20 ANNUAL CEREMONIAL REVIEW

6.21 TRAINING ABSENCES

6.22 EXEMPT DRILL AND TRAINING

6.23 TRAINING AIDS

6.24 CORPS ANNUAL TRAINING PLAN

6.25 REFERENCE MATERIALS

6.31 TRAINING EQUIPMENT

CHAPTER 7

SECURITY & SAFETY

7.01 GENERAL

7.02 COMMANDING OFFICER’S SAFETY POLICY

7.03 CRISIS MANAGEMENT

7.04 EMERGENCY PHONE NUMBERS

7.05 CORPS SECURITY ORDERS

7.06 CORPS FIRE ORDERS

7.07 CORPS ENVIRONMENTAL ORDERS

7.08 KEY AUTHORISATION

7.09 WEAPON/AMMUNITION ACCESS

7.10 ACCESS TO CORPS AREAS

7.11 CONDUCT OF TRAINING

7.12 FIRST AID

7.13 SUPERVISION

ANNEX A

CHAPTER 8

FINANCE

8.01 GENERAL

8.02 FINANCE OFFICER

8.03 ANNUAL BUDGET

8.04 SPENDING FORECAST

8.05 SPENDING AUTHORITY

8.06 PURCHASING AND ORDERS

CHAPTER 1

GENERAL

1.01 AIM

The aim of these Standard Operating Procedures is to define for the information of all ranks of the Corps the standard procedures and orders that will be in force throughout the training year, and will not change frequently.

1.02 JURISDICTION

These orders are issued under the authority of the Commanding Officer of the 2137 Calgary Highlanders. These orders have effect on all ranks on strength with the Corps, as well as any attachments in the same way as any order that is legally issued.

1.03 DISTRIBUTION AND AMENDMENT

These orders are effective from the date of promulgation and will be given the necessary distribution, including posting on notice boards, to ensure that all ranks become familiar with them. Such knowledge and familiarity will be assumed from the date of promulgation and lack of such will not constitute excuse or contravention. Amendments as necessary will be promulgated in the same way as the Orders, and all the above references will apply equally to them.

1.04 UNIT ORGANISATIONAL CHART

The Organisational Chart for the Corps is attached at Annex B.

1.05 COMMANDING OFFICER’S GUIDANCE

From time to time, the Commanding Officer may issue a document that is intended to serve as a guide to all staff and cadets of the unit. This document is to be treated in the same fashion as Routine Orders in as much as the Guidance is a written version of the wishes of the Commanding Officer with regards to training and other Corps operations. This document will be a supplement to Corps Monthly Routine Orders.

1.06 SUPERVISION

1. Any activity that is on Corps Monthly Routine Orders will be supervised by an Officer, or another member of the Staff. There will be no exceptions unless authorised in writing by the Commanding Officer.

2. All staff and Non-Commissioned-Officers will make a vested effort to ensure that an appropriate level of supervision over subordinates is maintained at all times during training and other unit activities. This will ensure that accidents are few, that orders and regulations are being adhered to, and that the goals of the Corps Annual Training Plan are being achieved.

1.07 LEADERSHIP

1. All staff and NCO’s of the Corps are expected to practise a high level of leadership. It must be remembered that good leaders are made, not born. As well, in order to be a good leader, one must first be a good follower.

2. Any person in a leadership position in the Corps is expected to remember their obligations to the Corps, and to their subordinates. It is the responsibility of all ranks to develop the leadership potential of their subordinates.

1.08 DRESS

1. A high standard of dress is to be maintained at all times in accordance with the appropriate regulations and orders. Uniforms will be pressed and shone as appropriate.

2. The Training Officer is responsible for setting the dress for training activities. The only exceptions to this will be where the dress is set in Orders by the OPI.

3. The Company Sergeant-Major through the NCO’s, is responsible for ensuring that a high standard of dress is maintained.

1.09 DEPORTMENT

1. As members of the Canadian Cadet Movement (CCM), all members of the Corps are expected to maintain a high level of behaviour at all times. During all Cadet activities, Cadets will behave in a manner that reflects well on the CCM, the Affiliated Unit, and the Canadian Forces.

2. This standard of behaviour will be maintained at all times while in uniform. This means that from the time a Cadet leaves their home, until they return they are expected to behave as well trained Cadets. Any reported behaviour that fails to meet this standard may be subject to disciplinary action regardless of the location or time of the incident. When a Cadet is in uniform, they will act as a Cadet.

1.10 COMBAT CLOTHING

1. Combat Clothing is authorised for Field Training only. Exceptions to this must be approved by the Commanding Officer on recommendation from the Trg O.

2. Cadets are not authorised to wear Regimental Slip-ons

1.11 PUBLIC RELATIONS/LIAISON

All Corps personnel will keep in mind that the Commanding Officer is the only person with the authority to deal with the public, or to liase with outside groups such as the Sponsor. However, in the normal course of business the Commanding Officer will delegate the authority to other members of the staff. With this in mind, those who have been delegated such authority must keep the Commanding Officer regularly informed, and will under no circumstances commit the Commanding Officer or the Corps to anything without prior approval from the Commanding Officer.

1.12 SECONDARY DUTIES

1. The following secondary duties may be assigned to members of the staff on an annual basis:

a. Security Officer,

b. Sports Officer,

c. Unit Environmental Officer,

d. Recruiting Officer,

e. Public Information Officer (PIO), and

f. Unit Human Rights Advisor (UHRA).

2. The following secondary duties may be assigned to NCO’s:

a. Sports N.C.O.,

b. Environmental N.C.O., and

c. Recruiting N.C.O.

3. These duties will rotate depending on availability and competence of staff and NCO’s.

ANNEX A

CHAPTER 1

2137 Cal High

STANDING ORDERS

CHAPTER 2

DISCIPLINE & CONDUCT

2.01 GENERAL

1. The Commanding Officer is responsible for the good order and discipline of the Corps. However, authority for the maintenance of discipline will be delegated to the members of the staff, and in selected cases to Senior NCO’s of the Corps.

2. No member of the Corps will “pass a fault”. It is the responsibility of all ranks to ensure that when a fault is noticed, that it is mentioned and corrected. All Officers and N.C.O.s will see that faults in subordinate ranks are corrected, while those of equivalent rank will make note to one another so as to advise fellow Officers and N.C.O.s of the situation. This is very important as large problems in a Corps very often begin as small ones.

3. The above principles will be adhered to in the maintenance of discipline. Any questions regarding discipline will be directed to the Commanding Officer.

2.02 CONDUCT

All Unit personnel will conduct themselves in a manner to reflect credit upon the Cadet Corps, and the Canadian Cadet Movement whether in, or out of uniform. Improper conduct may result in the termination of Cadet service, reduction in rank, extra duties, or other action as ordered by the Commanding Officer.

2.03 FOLLOWING OF ORDERS

All Staff and Cadets are responsible for following lawful orders quickly and efficiently. If a Staff member or a Cadet has a complaint, follow the order and then complain to the appropriate authority. Do not argue unless it is grossly unreasonable or inappropriate. In that case do not follow the order, and proceed directly to the appropriate authority.

2.04 PAYING OF COMPLIMENTS

The following rules will apply with regards to the paying of compliments:

a.  All staff will report to the CO at the beginning of each training night, and prior to departure,

b.  Cadets will salute when entering or leaving the orderly room, stores, or any other office space occupied by an Officer,

c.  Group/room will be called when an Officer or Civilian Instructor enters or leaves the classroom prior to and after instruction,

d. Group/room will be called during a lesson only for the Commanding

Officer, or any Senior Officer,

e. All persons will be referred to by their rank and surname at all times, though NCO's may be referred to by their rank only,

g.  Cadets are required to salute Officer Cadets by order of the Commanding Officer. They are Officers in training and will be respected accordingly,

d.  Eyes right will only be called when practising for a parade, or when paying compliments to a Senior Officer, and

e.  It is the responsibility of all ranks to ensure that the paying of compliments is enforced. This is of prime importance in maintaining good order and discipline in the Corps.

2.05 SMOKING POLICY

1. There is no smoking by Cadets.

2.06 UNLAWFUL DRUG USE

Cadets who are found to be in possession of, using, or distributing illegal drugs, i.e. Marijuana, will have their membership in the CCM terminated under the "Zero Tolerance Policy".