CONSTRUCTION QUALITY CONTROL PLAN

Crisp County Judicial Courthouse

Cordele, GA

Table of Contents

  1. Statement of Quality Control
  2. Quality Control Personnel
  3. Quality Control Organizational Chart
  4. Appointment Letters
  5. Outside Organizations
  6. Names and Qualifications
  7. Duties, Responsibility & Authority of QC Personnel
  8. Submittal Review
  9. Procedures
  10. Log
  11. Testing Laboratory Information
  12. Qualifications
  13. Testing Plan & Log
  14. Organization
  15. Procedures to Complete Rework Items
  16. Procedures for Organization & Personnel Log
  17. Definable Features of Work
  18. Procedures for Performing Three Phases of Control
  19. QC Reports
  20. Quality Control Meetings
  21. Monthly Meetings
  22. Coordination and Mutual Understanding Meeting
  23. Quality Control Certifications
  24. Contractor Quality Control Report Certification
  25. Invoice Certification
  26. Completion Certification
  27. Inspections
  28. As-Built Drawings
  29. Punch-Out Inspection
  30. Pre-Final Inspection
  31. Final Acceptance Inspection
  32. Notification of Non-Compliance
  33. Quality Control Validation
  34. Job Inspection Procedure
  35. Lock Out & Tag Out Procedure
  36. Other Issues
  37. Training Procedures & Log
  38. Hazard Communication Program
  39. Job Cleanup and Safe Access Planning
  40. Accident / Exposure Recording
  41. Public Safety Requirements
  42. Contingency Plans for Weather
  43. Emergency Phone Contacts

Quality Control Statement

Quality control must begin with the procurement of materials. The Administrative Section is responsible to insure that all materials are ordered to comply with the contract requirements. Compatibility of materials is important for all phases of work.

The Administrative Section will review and insure compliance with contract documents of materials offered by suppliers and subcontractors, including checking of shop drawings, samples, certificates and certifications. No materials shall be released for shipment until formally approved by the Chief Quality Control Inspector.

When materials are delivered to the jobsite, they shall be examined and inspected to determine that such materials are in accordance with the appropriate approved submission. The inspection shall be made by the field Quality Control representative who shall also satisfy himself that the quantities received agree with the quantities ordered. Approval or disapproval of such materials will be noted on the daily inspection report. If any material is received which does not conform to the approved submission, the field Quality Control Inspector shall direct the removal of such material from the jobsite.

Only approved material shall be incorporated into the work. The Quality Control representatives are to see that care is exercised to insure that the finished work is in accordance with the contract requirements. Quality Control Inspector shall be especially alert concerning coordination of the various trades. Proper coordination will insure that the Government receives quality work with minimum cost to the Contractor and Subcontractor.

Quality control in the field shall start when site work begins. Quality Control in the field shall be exercised by the Chief CQC Inspector, who shall sign the daily report. The Chief CQC Inspector shall be on the job at all times during progress at the jobsite.

April 17, 2007

Gerry Dozier

2300 Rosemount

Albany, GA 31727

RE: Crisp County Judicial Complex

Dear Mr. Dozier:

Please allow this letter to serve as your appointment as the Contractor Quality Control Representative (CQCR) for the referenced project.

You shall have complete authority to take action to ensure compliance with contract requirements. You shall report directly toBen B Barrow, Jr. (President, Project Manager)

Your primary duties shall be as follows:

  1. To be on the project at appointed times during construction progress and inspect all phases of the work to insure that such work complies with contract requirements. This inspection shall include both prime contracts work (LRA Constructors, Inc.) and the work of all subcontractors.
  2. Receive, examine, and thoroughly check all submittals. After checking for contract conformance submittals are to be forwarded for government approval or record purposes.
  3. Examine and inspect all material/equipment upon arrival on site to insure compliance with contract documents and approved submittals. If material/equipment does not comply, you shall have them removed from the site.
  4. Advise the Contractor and the Engineering department of any conditions which might require modifications to the Contract Documents. These approved changes shall be recorded on the As-Built drawings.
  5. You shall keep in mind at all times the necessity of proper coordination between all subcontractors in order to complete a successful project and within the stipulated time schedule.
  6. You have the authority to act on the Contractors behalf in all matters pertaining to Quality Control.
  7. You shall achieve Quality Control though submittal approval, inspections, testing, sample submission, certifications, safety procedures, and drawing compliance.

We look forward to working with you on this project and should you have any questions, feel free to call.

Sincerely,

Ben B Barrow, Jr.

President

Outside Organizations

Design Phase

Architectural Design: Mack Wakeford, AIA

Yielding, Wakeford and McGee Architects

116 West Roosevelt Avenue

Albany, GA 31701

Phone: (229) 435-0036

Site Design:Tod Lanier, Professional Engineer

Lanier Engineering, Inc.

1504 West 3rd Avenue

Albany, GA 31707

Phone: (229) 435-0522

HVAC & Plumbing:Todd Butler, Mechanical Engineer, P.E.

Butler and Associates Consulting Engineers

504 N. Jefferson St.

Albany, GA 31701

Structural and Foundation:Joe Motto, Professional Engineer

M-Square Associates, Inc.

521 West Broad Avenue

Albany, GA 31701

Phone: (229) 439-7900

Phone: (229) 434-0236

Communications Designer:Tom Aldridge, Professional Engineer

Select Tel Systems

2407 Commerce Lane

Albany, GA 31707

Phone: (229) 434-0540

Fire Protection Sprinkler:Mr. Sammy Hutchinson / Richard Beohm

Georgia Automatic Sprinkler

1405 Harbin Cir
Valdosta, GA 31601

Phone: (229) 247-9939

Electrical Engineer: Mr. William T. Studstill, P.E.

Southern DE, Inc.

2793 Woodland Park Drive, NE

Atlanta, GA30345

Phone: (404) 329-9375

Gerry Dozier, QC Manager

LRA Constructors Inc.

1901 W. Oakridge Drive

Albany, GA 31707

(229) 883-8473 / Fax (229) 878-0099

Qualifications

  • 20 Years experience in construction development as a Construction Manager
  • Familiarity with the requirements of EM-385-1-1
  • Experience in the areas of Hazard identification and safety compliance

QUALITY CONTROL PERSONEL

Duties, Responsibility and Authority of QC Personnel

  1. Gerry Dozier will be the Contractor Quality Control Representative and will be in complete control of the Quality Control organization, as noted previously in this manual.He will be responsible to conduct the Quality Control meetings, perform the three phases of control, perform submittal review and approval and ensure testing is performed.
  1. Bill Studstill will be the Electrical Quality Control Representative and will have the authority and responsibility for seeing that this phase of work is performed in strict accordance with the Contract Documents. He will report directly to the Chief Quality Control Officer and will see that all instructions concerning this phase of work are followed implicitly.
  1. Todd Butler will be the HVAC Quality Control Representatives and will have the authority and responsibility for seeing that this phase of work is performed in strict accordance with the Contract Documents. He will report directly to the Chief Quality Control Officer and will see that all instructions concerning this phase of work are followed implicitly
  1. Todd Butler will be the Plumbing Quality Control Representatives and will have the authority and responsibility for seeing that this phase of work is performed in strict accordance with the Contract Documents. He will report directly to the Chief Quality Control Officer and will see that all instructions concerning this phase of work are followed implicitly

Submittal Review Procedures

Submittal procedures shall be as follows:

  1. Submittals forwarded to Ben B Barrow, Jr., Project Manager, where they are checked for conformance to the contract documents and specific specification section.
  2. Action taken, logged in CQC submittal status log.
  3. Ben B Barrow, Jr. shall forward to Gerry Dozier, CQCRwhere they are double checked for conformance to the contract documents and specific specification section.
  4. Submittals properly stamped and forwarded to the Contracting Officer.
  5. Gerry Dozier, CQCR shall maintain copies of the submittal register at the job-site for an up-to-date submittal status log showing the status of submittals throughout the project.
  6. Ben B Barrow, Jr.shall keep a file, at all times, a copy of the approved submittals. These shall be used, throughout the project, as materials arrive and work progresses to check material/equipment contract conformance.

Submittals shall include, as required, the following:

  1. Shop Drawings shall be as defined and described in Contract Clause” SPECIFICATIONS AND DRAWINGS FOR CONSTUCTION.”
  2. Manufacturer’s Data or Catalog Data shall be printed pages or permanent copies of pages from manufacturer’s catalogs.
  3. Samples shall be marked showing the name of the material, supplier, and contract number and identified as to be intended use and accompanied by a letter of certification that the samples comply with the contract requirements. Where practicable, samples shall be stamped with the approval stamp, properly applied and signed.
  4. Manufacturers Certificates of Conformance or Compliance shall include one original along with the required copies. Manufacturers’ certifications shall name the appropriate item of equipment and material, specification, standard, or other document specified as controlling the quality of that item, and shall have attached there to copies of certified test reports upon which the certifications are based. Pre-printed certifications will not be acceptable.
  5. Certified Inspection / Test Reports shall have been performed within one year of submittal of the reports for approval. TWO COPIES OF REPORTS SHALL BE MAILED TO THE CONTRACTING OFFICER DIRECTLY FROM THE LABORATORY, in addition to the specified submittal requirements.

Submittals that include construction submittal information require a stamp on each cover sheet of each design submittal with the QC Certifying statement. Stamp each sheet of each submittal with the QC Certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

“ I hereby certify that the equipment/material/article/ shown and marked in this submittal is that proposed to be incorporated with contract Number ______, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.”

All statements must be signed in original ink. Furthermore, the submittal register must be updated and maintained at the project site until final acceptance of all work by the Contracting Officer.

Testing Laboratory Information

Testing Laboratory:

TTL

3202 Gillionville Rd.

Albany, GA 31721

(229) 432-5805

Accreditation Requirements: American Association of State Highway and Transportation Officials (AASHTO)

All technicians are American Concrete Institute Certified.

(NICET)

Procedure to Identify, Record, Track and Complete Rework Items

The following procedure will be utilized to rework items.

  1. Log of all rework items will be maintained by Project Manager, Ben B Barrow, Jr.

Project Manager will submit through submittal process to Contracting Officer. All rework items and coordinate inspection/testing of these items.

Organization and Personnel Certifications Log

The CQCR shall maintain Organization & Personnel Certifications Log. The CQCR shall obtain certifications from consultants, testing laboratories and appropriate design personnel. He shall verify that certifications are current, appropriate for the work being performed, and will not lapse during any period of the design that the work is being performed. The CQCR shall keep the Organization & Personnel Certifications Log on site at all times and will be ready to submit to the Contracting Officer whenever requested.

Procedure for Performing Three Phases of Control

The QC Manager shall perform the three phases of control to ensure that work complies with Contract requirements for each DFOW. The Three Phases of Control shall adequately cover both on-site and off-site work and shall include the following for each definable features of work: A definable feature of work is a task which is separate and distinct from other tasks and requires separate control requirements.

Preparatory Phase

Notify the Contracting Officer at least 2 work days in advance of each preparatory phase. Conduct the preparatory phase with the superintendent, and the foreman responsible for the definable feature. Document the results of the preparatory phase actions in the daily Contractor Quality Control Report. Perform the following prior to beginning work on each definable feature of work:

  1. Review each paragraph of the applicable specification sections;
  2. Review the Contract drawings;
  3. Verify that appropriate shop drawings and submittals for materials and equipment have been submitted and approved. Verify receipt of approved factory test results, when required;
  4. Review the testing plan and ensure that provisions have been made to provide the required QC testing;
  5. Examine the work area to ensure that the required preliminary work has been completed;
  6. Examine the required materials, equipment and sample work to ensure that they are on hand and conform to the approved show drawings and submitted data;
  7. Review the APP and appropriate Activity Hazard Analysis (AHA) to ensure to ensure that applicable safety requirements are met, and that required Material Safety Data Sheets (MSDS) are submitted;
  8. Discuss construction methods and the approach that will be used to provide quality construction by planning ahead and identifying potential problems for each DFOW.

Initial Phase

Notify the KO at least two work days in advance of each initial phase. When construction crews are ready to start work on a DFOW, conduct the Initial Phase with the foreman responsible for that DFOW. Observe the initial segment of the work to ensure that it complies with contract requirements. Document the results of the Initial Phase in the daily CQC Report and in the QC checklist. Perform the following for each DFOW:

  1. Establish the quality of workmanship required;
  2. Resolve conflicts
  3. Ensure that testing is performed by the approved laboratory
  4. Check work procedures for compliance with the APP and the appropriate AHA to ensure that applicable safety requirements are met.

Follow-Up Procedures

Perform the following for on-going work daily, or more frequently as necessary, until the completion of each DFOW and document in the daily CQC Report and in the QC checklists:

  1. Ensure the work is in compliance with contract requirements;
  2. Maintain the quality of workmanship required;
  3. Ensure that testing is performed by the approved laboratory;
  4. Ensure that rework items are being corrected; and
  5. Perform safety inspections.

Additional Preparatory and Initial Phases

Additional preparatory and initial phases shall be conducted on the same DFOW if the quality of on-going work is unacceptable, if there are changes in the applicable QC organization, if there are changes in the on-site production supervisor or work crew, if work on a DFOW is resumed after substantial period of inactivity, or if other problems develop.

Quality Control Meetings

The CQCR shall conduct, at the jobsite, once every two weeks a QC meeting.

The purpose of the meeting shall be to discuss and review at a minimum; the minutes of the previous meeting, the schedule and the status of work and rework, the status of submittals, the work to be accomplished in the next two weeks and documentation required, resolve QC and production problems, address items that may require revising the QC plan, and Review Accident Prevention Plan.

Those Present at the meeting, as a minimum, shall be as follows:

  1. Contractor Quality Control Representative / Superintendent
  2. Foreman responsible for ongoing and upcoming work

The CQCR shall document all QC meetings by providing copies of the minutes within two working days after the meeting.

Coordination & Mutual Understanding Meetings

LRA Constructors, Inc. will undergo a Coordination & Mutual Understanding Meeting. The purpose of this meeting is to develop a mutual understanding of the QC details, including documentation, administration for on-site and off-site work, and the coordination of the Contractor’s management, production and the QC personnel. This meeting will be held either during the pre-construction conference or Post-Award Kickoff meeting.

Quality Control Certifications

Contractor Quality Control Report Certification

“On behalf of LRA Constructors, Inc., I certify that this report is complete and correct and equipment and material used and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report.”

Invoice Certification

LRA Constructors Inc. will furnish an invoice certificate to the Contracting Officer with each payment request, signed by the Manager, attesting that as-built drawings are current and attesting that the work, for which payment is requested, including stored material, is in compliance with the contract requirements.

Completion Certification

Upon completion of work under this contract, the Quality Control Manager, shall furnish a certificate to the Contracting Officer attesting that “the work has been completed, inspected, tested and is in compliance with the contract.”

As-Built Drawing and As-Built Materials Procedures

As-Built Drawings:

Maintain at the job site one set of full-size prints of the contract drawings, marked in red with dimensions, to show variations between the construction provided and that indicated or specified in the contract documents, including buried o concealed construction. Special attention shall be given to recording the horizontal and vertical location of buried utilities that differ from the contract drawings. Existing utility lines and features revealed during the course of construction shall also be recorded. Variations in the interior utility connections at the building five-foot line, where applicable. Existing topographical features which differ from thoseshown on the contract drawings shall alsobe located and recorded. Where a choice of material or methods is permitted herein or where variations in scope or character or work from that of the original contract are authorized, the drawings shall be marked to define the construction provided. The representations of such changes shall conform to standard drafting practices and shall include such supplementary notes, legends and details as necessary to portray the as-built construction. The CQCR shall initial each variation or revision. The CQCR shall, upon completion of construction, certify the accuracy of the Record Drawings and submit them to the Contracting Officer for record. Requests for partial payments will not be approved if the marked prints are not kept current, and request for final payment will not be considered until the marked prints are delivered to the Contracting Officer.