CONNAH’S QUAY TOWN COUNCIL
Minutes of Meeting held Wednesday, 3rd October 2012
Present: (Attendance Register)
Councillor A. J. Roberts (Chair) presiding
Councillors J. B. Attridge, Mrs P. M. Attridge, A. I. Dunbar, B. Dunn, E. S. Faulkner,
Mrs G. A. Faulkner, C. Granger, R. P. MacFarlane, E. W. Owen, W. P. Shotton, I. R. Smith and P. M. Tinman
Mr I. D. Jones (Clerk & Financial Officer)
Mrs S. L. Phillips (Administrative Officer)
112. NOTICE OF MEETING
The notice of meeting was received.
113. APOLOGIES
Apologies for non-attendance were received from Councillors A. Dunbobbin,
R. V. Hill, A. P. Shotton and P J Wainwright.
114. DECLARATIONS OF INTEREST
Councillor A. J. Roberts declared an interest in item 25 – Cae’r Nant/Brookfield School – Governing Body
Councillor A. I. Dunbar declared an interest in item 25 – Cae’r Nant/Brookfield School – Governing Body
Councillor B. Dunn declared an interest in item 25 – Cae’r Nant/Brookfield School – Governing Body
Councillor J. B. Attridge declared an interest in item 29 – The National Allotment Society
Councillor Mrs P. M. Attridge declared an interest in item 29 – The National Allotment Society
115. PRESENTATION
The Chair welcomed Gerwyn Davies, Anti-Social Co-Ordinator, Flintshire County Council.
Gerwyn Davies explained that his role was part of the Community Safety Team within Flintshire County Council.
He explained how the Community Safety Team are a multi-agency response team against anti-social behaviour in the area working alongside both the Police and Streetscene. The team also work with the victims and families of anti-social behaviour.
Members raised the following issues:-
· Do the team do anything specific or work through Police?
· Is there anything the Community Safety Team can do regarding the continuous battle with the rubbish in roads and alleyways?
The responses to the above issues were:
· The Community Safety Team carried out prevention work, providing a joined-up approach with the Youth Service, Youth Justice Service and Streetscene. If the Police were unable to resolve a situation the Community Safety Team would try and assist, as they are another port of call.
· Contact Flintshire County Council and ask for the Fly-tipping Officers. They could investigate these matters.
The Chair thanked Mr Davies for attending.
116. POLICE CONSULTATIVE
The Chair welcomed Police Constable Marie Williams and Police Community Support Officer Sarah Hughes-Jones.
Members raised the following issues:-
· Had the CCTV on Ffordd Cae Llys Close achieved its aims?
· An illegal motorcycle in the Central and Golftyn Wards, giving children and teenagers lifts etc.
· Members thanked the Police for their presence at Brookfield School and asked them to continue to monitor the parking, congestion and pedestrian issues. A traffic order was being prepared to Flintshire County Council to try and alleviate this matter.
· Had the Police had many reports of stolen bikes in the Wepre area.
· The on-going issue with youths in Wepre Park, Friends of Wepre have already reported this matter to Police.
· Could the ‘Enough is Enough’ Scheme be resurrected with particular reference to the Pen-y-Llan area as this was a very successful scheme in the past.
· Reports from elderly residents in the Albert Place and Primrose Street alleging anti-social behaviour and vandalism.
The responses to the above issues are as follows:
· Successful and monitored.
· Police were aware of this on-going issue and would continue to monitor the situation.
· Police would continue with the support of the school.
· No specific reports.
· Police had already checked hotspot areas alongside the Park Warden. More visits planned in the future and would continue to check.
· Police would take this point back with them to look into with supervisors.
· Police aware of the issues and would continue to monitor.
The Chair thanked Police Constable Marie Williams and Police Community Support Officer Sarah Hughes-Jones for both attending.
Confirmed 30 October 2012
Presiding Chair
PLANNING COMMITTEE – 03/10/12
Councillor A. I. Dunbar (Chair) presiding
117. MINUTES
The Minutes of the Meetings held 28 August & 05 September 2012 were received, approved as correct records and signed by the Chair.
118. PLANNING APPLICATIONS
050095 11b Dock Road, Connah’s Quay
Proposed erection of an industrial unit for use for seafood preparation.
RECOMMENDED:
That the Clerk write to the Head of Planning Services informing him that the Town Council had no objections in respect of the application as outlined above.
119. NOTIFICATION OF PLANNING DECISIONS
The Clerk submitted notification of Planning Decisions (copy forwarded to Councillors with the Agenda):- 046216, 049635, 049814 & 049851.
RECOMMENDED:
That the notification be received.
120. PROVISION OF BUS SHELTERS
The Clerk submitted an e-mail dated 17 September 2012 from Peter Thomas, Transport Assistant, Flintshire County Council (copy forwarded to Councillors with the Agenda).
Councillor A. I. Dunbar asked for a site meeting to be arranged.
RECOMMENDED:
That the Clerk to write to Flintshire County Council accordingly.
121. PEDESTRIAN CROSSING MOLD ROAD
The Clerk submitted a letter dated 17 September 2012 from Neal Cockerton, Head of Assets and Transportation, Flintshire County Council (copy forwarded to Councillors with the Agenda) regarding the possibility of the provision of an extra crossing on the higher part of Mold Road.
RECOMMENDED:
That the letter be received.
122. ROADS AND FOOTWAYS
Members items of complaint/reports
(i) Pothole – Wepre Park
Councillor E. W. Owen reported of a pothole on Wepre Park and asked when the road would be finished.
Councillor A. I. Dunbar informed Councillors that the recent bad weather had been the main factor in the repairs and re-surfacing being delayed.
(ii) Pothole – Deva Avenue
Councillor W. P. Shotton reported of a pot hole on Deva Avenue.
(iii) Post Box required – Lower Brook Street
Councillor W. P. Shotton reported that a number of elderly residents had requested the provision of a new post box on Lower Brook Street. Councillor Dunbar asked for a new post box at Badgers Walk.
RECOMMENDED:
That the Clerk write to the Royal Mail accordingly.
(iv) Bryn Road – Overhanging Hedge
Councillor G. A. Faulkner reported that the overhanging hedge had now been cut back.
Confirmed 30 October 2012
Presiding Chair
FINANCE AND GENERAL PURPOSES COMMITTEE – 03/10/12
Councillor A. J. Roberts (Chair) presiding.
123. MINUTES
The Minutes of Meeting held 05 September 2012 were received, approved as a correct
record and signed by the Chair.
124. FINANCIAL REPORTS
The Clerk submitted the following (copies forwarded to Councillors with the Agenda):-
(a) Statement of Cumulative Income & Expenditure for the month of August 2012;
(b) Consolidated Cash Summary for the period ended August 2012;
(c) Statement of Imprest Account Payments during the month of August 2012;
(d) Quay Café Activity Statement for the month of August 2012.
and (e) Quay Café Gross Percentage Profit April 2011 – August 2012.
RECOMMENDED:
That the reports be received.
125. NOTIFICATION OF REQUESTS FOR FINANCIAL ASSISTANCE
No requests for financial assistance had been received.
126. NORTH WALES WASTE TREATMENT PLANT
The Clerk submitted a letter dated 01 October 2012 from Stephen Penny, Project Director, North Wales Residual Waste Treatment Project regarding their acceptance to attend the next Committee Meeting on 07 November.
RECOMMENDED:
That the letter be received.
127. CCTV – CENTRALISATION OF NORTH WALES CAMERAS
No updates received.
128. FUTURE OF CIVIC CENTRE OFFICES, CONNAH’S QUAY
Councillor A. J. Roberts informed Members that he had been advised that the Cash Office and Housing Departments would be staying in the Civic Centre Offices until new premises were located.
129. FUTURE OF CUSTOM HOUSE SCHOOL
The Clerk submitted a letter dated 26 September 2012 from Councillor A. P. Shotton, Leader of the Council, Flintshire County Council informing the Town Council that the 315 name petition would be presented to the next full Council Meeting and that all efforts were being made to preserve the School for future use.
Councillor A. I. Dunbar informed Members of the recent vandalism on the School, and there had been a number of enquiries as to the future use.
RECOMMENDED:
That the letter be received.
130. THE FUTURE STRUCTURAL FUNDING & HORIZON 2020 CONFERENCE
The Clerk submitted a letter dated 10 September 2012 from Derek Vaughan , Member of the European Parliament (Wales) regarding an invitation on Friday 12 October 2012 at Glyndwr Technium, St Asaph (copies forwarded to Councillors with the Agenda).
Councillor R. P. MacFarlane advised that Flintshire County Council will be sending representatives.
RECOMMENDED:
That the report be received.
131. PREPARATIONS FOR THE COMING WINTER
The Clerk submitted letter dated 14 September 2012 from Steve Jones, Head of Streetscene, Flintshire County Council (copy forwarded to Councillors with the Agenda).
The Clerk advised Members that the office receive regular e-mails from the Met Office when severe weather had been forecasted. If any Members wish to receive these e-mails to contact the office.
RECOMMENDED:
That the letter be received.
132. COUNCIL TAX BASE SETTING AND THE IMPACT OF WELFARE REFORM
The Clerk submitted letter dated 17 September 2012 from Kerry Feather, Head of Finance, Flintshire County Council (copies forwarded to Councillors with the Agenda).
Councillors agreed that this matter will have an effect on both the young and old and that all are to be concerned. This will be reflected on the precept and to also consider this matter when completing next year’s budget.
RECOMMENDED:
That the letter be received.
133. HEALTH WATCHDOG – COMMUNITY HEALTH COUNCIL
The Clerk submitted e-mail dated 18 September 2012 from Jill Scupham (copies forwarded to Councillors with the Agenda).
Councillor C. Granger expressed concern that there would be lots of changes and that opinions on the options needed to be voiced.
Councillor A. J. Roberts requested this information to be displayed on the Council’s Website.
RECOMMENDED:
That the letter be received.
134. WELSH GOVERNMENT CONSULTATION DOCUMENT
The Clerk submitted document from Welsh Government, regarding guidance to Welsh Local Authorities on the Power to promote or improve Economic, Social or Environmental Well-Being under the Local Government Act 2000 (copies forwarded to Councillors with the Agenda). It was noted that this would increase powers to Town and Community Councils but that funding was an issue.
The Clerk informed Members that the document was still at the consultation stage.
RECOMMENDED:
That the document be received and the Clerk to report on further progress.
135. POTENTIAL NEW ARRANGEMENTS FOR AUDIT
The Clerk submitted document regarding the potential new arrangements for the audit of Town Councils and Community Councils in Wales (copy forwarded to Councillors with the Agenda).
RECOMMENDED:
That the document be received and the Clerk to report on further progress.
136. CAE’R NANT/BROOKFIELD SCHOOL – GOVERNING BODY
Councillor A. J. Roberts was appointed as a Town Councillor to sit on the Governing Body for a period of 4 years or until the next election (clarification would be sought).
Confirmed 30 October 2012
Presiding Chair
RECREATION AND ENTERTAINMENTS COMMITTEE – 03/10/12
Councillor J. B. Attridge (Chair) presiding
137. MINUTES
The Minutes of the Meeting held 5 September 2012 were received, approved as a correct
record and signed by the Chair.
138. MONITORING OF ACTIVITY/PROFITABILITY
The Clerk submitted the following statements (copies forwarded to Councillors with the Agenda):-
(a) Civic Hall Activity/Profitability Statements
for the month of August 2012.
RECOMMENDED:
That the Statements be received.
(b) Community Centre Activity/Profitability Statements
for the month of August 2012.
RECOMMENDED:
That the Statements be received and the Clerk be requested to investigate the possible use of the Civic Hall as a venue for Civic Marriages and Civic Partnerships and report back to the Committee.
139. WAIVER/REDUCTION OF HIRE CHARGES
CIVIC HALL – FINANCIAL YEAR 2012/2013
(a) Mrs L. J. Morris
Charity Zumbathon, Friday 01 February 2012
WAIVER
140. THE NATIONAL ALLOTMENT SOCIETY
The Clerk submitted information regarding Membership Fees for the National Allotment Society (copy forwarded to Councillors with the Agenda).
Councillors agreed to the membership.
RECOMMENDED:
That the information be received and the Clerk to complete the subscription.
141. THE GAMBLING ACT 2005
The Clerk submitted letter dated 10 September 2012 from M. O. Lovatt (copy forwarded to Councillors with the Agenda).
RECOMMENDED:
That the letter be received.
142. THE ROTARY CLUB OF DEESIDE
The Clerk submitted letter dated 21 September 2012 from Joe Grundy, Hon Secretary (copy forwarded to Councillors with the Agenda) requesting the erection of a replacement Rotary Club plaque within the Civic Hall.
RECOMMENDED:
That the request be acceded to under the supervision of the Clerk and Chair of the Committee.
Confirmed 30 October 2012
Presiding Chair
35