Nepshaw Lane South
Morley
Leeds
LS27 7JQ
0330 2020280
April 2017
Dear Team Manager,
South Yorkshire School Games Athletics–Wednesday 5th July 2017 – Sheffield Hallam University City Athletics Stadium
Congratulations on your successful qualification to the South Yorkshire Summer School Gamesfestival!
This letter contains detailed information regarding the events to allow the day of the games to run as smoothly as possible. Please ensure you have fully read and understood all the information contained within this letter. You should also visit our website to download the following useful documents (via this link -
- Schedule of events
- Site map
- Sport information and ruleswhich apply to you
- Welfare and safeguarding summary
- Photography withdrawal of consent form
- Risk assessment
- Event manual
Schedule of Events
Please be aware that these include approximate finish times only (as times may vary dependant on the number of teams entered).The athletics competition will commence at 12:00pm sharp.
School Responsibility
Thenamed Team Manager is responsible for the welfare of their team membersat all times during the event. Each individual team MUST have their own assigned team manager.
It is a requirement that Team Managers have the following information for each team member with them on the day;
- Medical information
- Emergency contact information including consent of parents/guardians for the young person to attend the event
- Photo and video consent. If there are any objections regarding the taking of photographs please ensure we are aware of this as soon as possible to allow provision for this to be put in place.
Please ensure you have read the Welfare and Safeguarding Plan before the event.
The Team manager is responsible for the behaviour of their children on the day, please ensure they are respectful of official’s decisions within the spirit of the games.
Parking Information
Use postcode S9 3HL for sat nav.
Parking is available for mini-buses and cars onsite and free of charge. Parking is at a premium so schools will be given priority over spectators. The adjacent business park is available for spectator parking on the way to the entrance.
Registration Point
All team managers will register their teamon the Olympic hockey pitch (as you enter Abbeydale sports club on the right hand side) if you are attending the opening ceremony. If not you can register at the athletics stadium from 11:15pm.
Team managers are responsible for registering the team and will receive an identification badge which must be worn throughout the day.It is important that young people are fully supervised at all times or they may not be allowed to compete.
Each team will be given a pack of district coloured t-shirts during registration, which is open from 9am. We encourage all participants to wear their t-shirts during the opening ceremony - all t-shirt sizes are approximate.
Opening Ceremony
You are invited and encouraged to attend the grand Olympic style opening ceremony (on the cricket pitch at Abbeydale Sports Club - S17 3LJ) at 10:00am before your competition begins. We understand that this isn’t ideal for all schools competing at offsite locations so feel free to register at the track if you can’t make it, in this case you will need to be at the track no later than 11:15am.
Changing and Toilets
Changing rooms and toilets are available indoors for event use.
N.B.Toilets and indoor areas will not be secure. Personal possessions left in these areas are at your own risk. Toilet facilities are also in use by other members of the public (we do not have restricted access), children should be accompanied at all times.
Welfare and Information Point
The welfare and information point on the day will be located in the centre reception. There will be a designated Welfare Officer who can be contacted at any time during the day via the events team.
Spirit of the Games
It is a fantastic achievement for the young people to reach the Level 3 School Games and we want to encourage fair play throughout all aspects of the finals.
The event will be supported by young leaders & volunteers who without their help and dedication the Games wouldn’t be possible!
Please respect all decisions of the officials.
By registering to attend, your school, staff and participants agree to abide by the values of the School Games.
Weather Considerations
Please be prepared for any weather conditions – the competition will be suspended if the conditions become unsafe but rain showers will not stop play. There is little shelter available so please ensure children are dressed appropriately. We suggest you bring bin liners to either wear or to keep your belongings dry if the weather is wet.
Lunch
Lunch will not be provided on the day for Team Managers or participants. We encourage all participants to bring a drink (in a container they can refill) and a packed lunch. The cafe will be open from 9am for purchase of hot and cold drinks and there are vending machine onsite.
Contacts
- Event staff will be across the site in Green polo shirts, please ask if you require any assistance.
- The safeguarding and welfare lead on the day is: Simon Pugh – 07795 305 792
- The event manager is: Lucy Wall – 07722 259 039
- First Aid is being provided by Vie Medic who are experienced paramedics. They will be stationed at the track and available by event staff radio contact at all times.
Further Information
- All documents and information can be found on the Yorkshire Sport Foundation website:
- Travel time from Abbeydale Sports Club to Sheffield City Athletics Stadium is approx. 25 mins by car.
Across South Yorkshire hundreds of schools have already taken part in local events and competitions as qualifying rounds for the South Yorkshire finals.
We wish you and your team success in your competition and more importantly that it is an enjoyable experience for all.
Yours Sincerely,
Lucy Wall
Events Officer