Meeting Minutes

Pathology Safety Committee

September 2011 - Safety Committee Meeting

CIS Support - Wilson 2.009

/ Meeting Date/Time:
Location: / September 6, 2011 10:00 a.m. – 11:00 a.m.
Pathology Classroom, MSI 4234
Meeting Purpose: / Communication and Management of Safety & Regulatory Information, Concerns, Issues, Projects and Programs
Meeting Owner: / Safety & Compliance Officer, Brenda Schroeder, M.A., M.T., CHSP04-24-2000
Present: / Shelly Beatty, Shellie Campbell, William Finn, M.D., Jon Schroeder, Michael Meade, Todd Ackley, Bill LaLonde, Maegan Weighman, Jennifer Vezina, Elaine Bell, Judy Lobato, Dave Harro, Brenda Schroeder
Agenda Items / Goal / Discussion / Comments
Greeting/Minutes Review / Brenda offered greetings and called the meeting to order; July meeting minutes were accepted with no changes or comments.
Waste Management Changes
GOAL:Information Sharing/ Regulatory Readiness /
  • Information was provided to members indicating potential changes in the institutional waste management processes. Specific data will be passed to laboratory supervisors and safety committee members as it becomes available.
  • Evaluation of all waste streams will be required to adequately access needs for new space. A specific form may be a useful tool.

Agenda Items / Goal / Discussion / Comments
Internal Audits /
  • Internal safety/compliance audits will continue; current frequency is set at 2/month. Topic will change from one audit to the next.
  • Committee members requested an electronic system for signing up for audit participation. The Safety Committee’s Confluence Page was suggested as a means to develop such a system. More information will be provided on use of this tool.

Blood Bank/ Apheresis Ergo Project
GOAL: Project Development /
  • Transfusion Medicine has teamed up with an Ergonomic Specialists, Brenda Myers in an effort to properly identify ergonomic issues that may be addressed to improve safety and workflow.
  • The project has just recently kicked off; information will be reviewed as it becomes available.
  • The project will be highlighted as part of the CP-Safety Dashboard in the main Pathology Corridor in University Hospital Level 2.
  • Other laboratory sections were encouraged to bring similar projects forward for sharing.

Safety Issues/Concerns
GOAL:Identification of issues for review prior to occupying new building. /
  • Brenda suggested that members actively talk with laboratory staff to identify safety and compliance issues for review for new space.
  • A specialized form will be developed and provided to committee members to document review process.

Laboratory Safety Pages (Web Page)
GOAL: Review current policies /
  • The Safety Committee has been invited to participate in a Beta Group for a new Web based program. The program will allow changes to be made to the Web Pages by the owner. Currently changes are submitted and put into a QUE waiting assignment to PDS staff.
  • Dr. Hess has granted a “Safety ICON” as a direct link to the Laboratory Safety Pages.

Earthquake Readiness /
  • Earthquake Disaster Readiness was discussed; members are interested in applicable institutional plans/policies .

Chemical Hygiene Plan Review Form /
  • Dave Harro provided a copy of CHP Review Form for review/feedback; document will be distributed to laboratory leads at next LCC meeting. Feedback will be vetted through the Safety Committee as well as LCC.

Action Items Resulting from Discussion

Action Item / Owner / Due By
Waste Management – Group discussion; systematic process / tools for use in evaluation of areas with hazardous materials. / Brenda Schroeder / 10/21/ 2011
Internal Audits (Safety/Compliance) – Request a Confluence demonstration / TBD / 11/1/2011
Safety Issues/Concerns for Review – Develop form / Brenda Schroeder / 10/04/ 2011
Laboratory Safety Pages – Pending Beta Group participation / Brenda / 10/21/2011
Earthquake Disaster Planning Information – Request / Obtain institutional data / Brenda Schroeder / 11/1/2011r
Chemical Hygiene Plan Review Form – Obtain LCC Member and frontline feedback / Team (frontline)
Brenda/Dave (LCC) / 10/4/2011
11/1/2011

Next Scheduled Meeting: October 4, 2011

Location: MSI 4234 Time: 10:00 a.m. – 11:00 .m.

SCMM090611.docx Prepared By: Brenda Schroeder Effective Date: 9/16/2011