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Virtual Private Network of UCC conti

The VPN project was managed to be approved by the UCC Council and decided to outsource to a consultant firm called PV&Lee. Tommy Prince, a senior consultant of PV&Lee, was assigned as project manager for this VPN project. Tommy’s boss and mentor, Mary, knew that Tommy had a lot of potential and wanted to give him a challenging assignment.

At the kickoff meeting for the project, Tommy could see that understanding and meeting stakeholder needs and expectations for the project would be a huge challenge. The new appointed President of UCC attended the first few minutes of the meeting. It was an indicator of the high profile of the project. The new President was known for not trusting external consultants. He questioned the value of spending more money on information systems for the UCC in the meeting. The decision to fund this project had been made before he was appointed. No Government representatives were invited to the meeting.

Kimmy was the head of the Campus Planning Office in UCC. She had worked in the Campus Planning Office for twenty-five years and knew the campus planning problems that UCC is faced. However, Kimmy knew very little about information systems and preferred doing work the old-fashioned way. She had heard horror stories about students receiving wrong class schedules and even wrong academic awards because of computer errors. Kimmy’s new assistant, Jim, was very computer savvy and seemed most supportive of the project. The kickoff meeting did not go well, as it seemed disorganized and highly political.

The UCC VPN project started. Good working relationships were developed between the team members and creative new ideas were developed. Tommy had a lot of experience with project management, but he had never worked with the education sector and he was not an expert on VPN technology. His firm assigned its top technical person, John, to the project to assist him.

John had worked on a couple of VPN projects with the local Universities recently and he understands the education system very well. He was getting high salary due to the annual increments accumulated throughout the past twenty years. Ironically, that was also one of the reasons why he had been transferring between projects in the recent years. Most project managers did not wanted to carry his big salary loading with their budget. John’s anxiety on redundant was also affecting his performance. That was the main reason for his frequent transfer between projects. He was also surprised that Tommy was ten years younger than he was.

Q1Assume you were Tommy Prince, prepare a stakeholder analysis for this project, use the template provided below as a guide.

Key Stakeholder analysis for______

Prepared by:______Date: ______

Stakeholder
Organization
Role on project
Unique facts about stakeholder
Level of interest
Level of influence
Suggestions on managing relationships