Completing Elements - Questions to Prompt Ideas and Discussions

Completing Elements

Questions to Prompt Ideas and Discussions

August 22, 2005 Meeting

1. Do you feel you are on track on the completion of all elements?

Feeling on track

Standard set – all complete, standard communicated – all complete

Appropriate people trained, fall compliant + ongoing

Evaluation 30%, partial, none at all

Improvements acknowledgements tba

Yes, almost

3 – Yes replies

Getting there! Sometimes implementing the elements addresses/discovers gaps. Seems to be a lull between steps of each element (i.e. waiting for Board and/or JHSC approval. Not seeing results in a timely manner (i.e. due to multi-levels in our organizations)

Yes, we all feel on track. All focus on training.

Yes, on track, but today was helpful in clarifying the evaluation phase

1. What do you need to complete your steps or what do you need to help you change “no” on your progress report to a “yes”?

Time – full amount of time allotted (March 2006)

More time. Encompass into regular job. Continued support from HCHSA and WSIB.

More resources, time, communicating to outside workers is a challenge, look for creative ways to get things done and communicate.

Evaluation, ensure checklist

Key need was assistance with evaluation – presentation today provided valuable tools

Many of us need to evaluate now, and today’s info will guide us through this process. We need to delegate and cooperate to do the evaluation step. We need time to train (i.e. have scheduled training for the fall)

Time, staff support

On track, we can complete steps

1. What is your process/plan for completing everything by December?

Attending Safety Group meetings

Delegating and structure the evaluations. Use processes already in place, i.e. staff meetings.

Re-evaluate what needs to be signed-off and really communicated/evaluated.

Set deadlines for goals

Reports back outcomes to all employees, feedback is key to all staff via JHSC minutes and/or individual or more directed feedback via memo, reports to employee, staff meeting, etc. Timeliness in feedback is key.

Training is issued; many of us can’t do it all at one time. What is a suitable percentage of training to be completed? Training may be different for different jobs/employees – answer is only required for those who will be affected by the element. If it is WHMIS and all staff handle a controlled or hazardous product, then all need training. If lift and transfers is chosen as an element, train only those staff that are affected by, or involved in this task.

Evaluating the training immediately after completion of training

Re-evaluate and set action plan. Continue on, keep plugging at it.

We have designed an evaluation report for all elements, outlining the complete goal for all.

1. What advice would you give someone who is not far along?

Get an inspection, talk to a HCHSA consultant

Use supports in groups, senior management buy-in, develop time lines and stick to them!

Set operating standards instead of policies. Simplify.

Seek assistance, develop action plan

Info flow key – do it

Ask for help! Call your HCHSA consultant, focus on 3 elements

Hire a consultant to get the process done

Network, reprioritize, and contact similar organizations

Get into a group, share tasks

1. How are you getting your elements completed (e.g. special committee, alone, assigned to several people…?)

Couple of people completing elements

Increased JHSC meetings to monthly. Use team/workgroup meetings, subcommittee to JH&SC, break-up elements to subcommittee and feedback focus to JH&SC.

With JHSC, people on different committees sit in on different elements.

Used management reps on JHSC

Outside people to examine changes to see if feasible (be objective)

Committees, task groups, focus groups

Mostly Safety Committee involved

Delegation, more frequent H & S meetings,

JHSC putting elements on agenda

Email drafts to committee members prior to meetings

Get outside expertise.

H & S committee are the ones responsible to ensure elements are completed, or small task force

Alone, workgroups per element, websites/resources, assigned, committee, JHSC

Committees, Safety Group, JHSC, Managers – multiple involvements

1. What can be done to move faster in the process of completion?

Having dedicated Health & Safety members, communication with HCHSA consultant

Network, discussion on “why”, move faster, stick to/meet/have deadlines; obtain training from HCHSA, i.e. Competent Supervision

Do steps together, do evaluations together (quizzes, forms)

Set & follow deadlines, ask for assistance, review examples sent by HCHSA (i.e. sample progress report), make accountable

Find time, broaden participation, get start process underway, and then evaluate to improve.

See #5

Money to entice employees

resources – people to support the JHSC

Site training vs. office-based training.

More hands on tool kits/examples, i.e. evaluation presentation by Shelley

Get going

1. Thinking back on the last 3 meetings:

i)What was the best idea or suggestion or presentation you needed to hear or learn about

Meeting #3 – full day, breaking into groups and discussing the elements, talking to HCHSA consultants

How to evaluate is most helpful

Evaluation

Today’s evaluation info

Anything that covers where we are in the process (i.e. today’s evaluation suggestions)

Today’s meeting because of examples presented

Evaluation presentation

Early safe return to work – good presentation. Evaluation process today

ii)What helped you the most in getting closer to completing your elements

Meeting #3 – full day, breaking into groups and discussing the elements, talking to HCHSA consultants

Structure/deadlines that HCHSA has set up are helpful.

Deadlines

Info sharing

Deadlines, emailing samples of policies

Concrete examples of networking

Timelines, sharing info

Getting deadlines set up, staging the process, being organized, team

8.Do you feel comfortable and willing to:

i)Share information if asked or called by a member

organization?

Received all positive responses

Yes, emails, exchange business cards

Willing to share policy & related processes in place

ii)Call HCHSA or another member organization for help?

Received all positive responses

iii)Use group emails to request information or do you prefer another method?

Group email worked very well

Call HCHSA or another member, prefer email

Yes, email OK, exchange business cards

To HCHSA for “data base”

Yes, but response can be slow (may not have the technology) and company policies might limit sharing of info

Yes, emails are good

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