Company Name
Company Contact and Position in Company
Date of Meeting (s)
Date of Meeting / Date SCDD Given / SCDD Ref NumberFact Find completed by
Adviser name / DateAddress
Trading Address of Business / Registered Address of BusinessBusiness Details
Company Type / Ltd Co / Sole Proprietorship / PartnershipAccounting Year End
Date of Last Accounts
Date Business Commenced
No. of Employees
No. of Directors/Partners
Registered for VAT? / Yes / No
Company Registration number
PAYE Reference number
Nature of Business
Overview of Legal Duties and Safeguards
Automatic Enrolmentlegislation givesemployersa duty to:
Automatically enrol all Eligible Jobholders
Communicate to workers providing timely and appropriate information
Allow Non Eligible Jobholders to Opt-in and Entitled Workers to Join
Facilitate Opt Outs within the opt out period and promptly refund contributions
Automatically re-enrol all eligible jobholders every three years
Complete registration with the Pensions Regulator
Keep records
Maintain contributions
The Employee Safeguardsstate that employers:
Must notinduce workers to opt out or cease membership of a scheme
Must not indicate to a potential jobholder that their decision to opt out will affect the outcome of the recruitment process
Auto Enrolment
What is the staging date for auto enrolment?I have obtained the TPR notification letter from the company to evidence the staging date as correct (copy attached);
OR
The company’s PAYE reference is ---/------and I have independently verified through TPR’s online tool that this staging date is correct.
TPR’s online tool is available here:
/ YES – attached
YES
– screenshot attached
Will the company want to use postponement? (Also referred to as a waiting period or deferral.) For how long (must not exceed 3 months)?
What date does the company want or need the solution to be in place by?
Will the company be using qualifying earnings for calculating contributions or is it intended to use one of the alternative certification approaches (i.e. basic pay, total earnings, or an alternative (please specify).
What is the company’s current number of workers?
Describe the type of business and payroll/HR features
Business activities:
How and Who manages the HR function?
How and Who managers the Payroll function?
What payroll provider/product package is used, if known (if any)?
Does the company have the capacity and expertise to take on the auto enrolment functions?
If so, how? And who will be responsible for registering with TPR once the solution is in place (must be no later than 5 months after the staging date).
If not, obtain details of which parties will perform what auto enrolment functions for the company and provide a brief description here (i.e. payroll provider/middleware provider/ etc.). Please also specify if there is to be a partial solution with external providers but some auto enrolment functions will be retained by the employer. Please also ensure that ownership of the registration function with TPR is specified here.
If certification is to be used is the company willing to take on the certificate calculations work (if needed) and the signing of the certificate (if so who?)? If not will this function be done by the middleware provider or payroll provider? Who will be responsible for starting the renewal process of the certificate before it expires?
Does the company want advice on offering salary sacrifice to employees?
Does the employer have any specific requirements for their pension contributions?
For example:
Separate schemes for different worker groups
Contributions into personal schemes
SIPPs or EPPs
Facility to accept transfers
Investment choices
Retirement options
Brief description of workers and their earnings and turnover characteristics
(Please include only those workers below in respect of whom auto enrolment arrangements need to apply. The worker group labels are indicative only and can be renamed to suit the company. The information is needed only in as much detail as is needed to inform the right automatic enrolment solution.)
Worker Group / No of workers (approx) / Average annual earnings (approx) / Earnings range of group, lowest to highest / Annual turnover rate (approx)%
Permanent
Temporary
Full Time
Part Time
Contract
Seasonal
Other (please specify)
Existing Pension Arrangements
Does the company have any existing pension schemes? If so give details as follows:
Scheme Name:Provider
Policy Number
Start Date
Defined Contribution / Defined Benefit / Both
The number of employees included in the scheme currently
The company’s contribution (Percentage of employee’s salary or band earnings?)
The employee’s contribution
The extent to which the company will match employee contributions
Approximate average Salary/Earnings / £
Approximate monthly total contributions from the employer / £
Approximate monthly total contributions from the employee / £
Investment / Fund options
Does the scheme qualify or could it be amended to qualify for auto enrolment? / Yes / No / Don’t Know
If the scheme qualifies, does the employer wish to use this scheme for auto enrolment? / Yes / Set up alternative
Are there any particular featuresor restrictions of the current scheme?
Business and Professional Advisers
You may find that you will need to liaise with the company’s other professional advisers to establish certain facts, or to be provided with specific financial information. This could include accountants, solicitors, corporate lawyers etc. Use this space to record theses contacts where you wish to. This is an optional section.Name / Professional Capacity
Contact Details
Name / Professional Capacity
Contact Details
Name / Professional Capacity
Contact Details
Directors home address (if required)
Additional Information
If there are any other facts that need to be considered, please use this area to provide a clear explanation.
Alternatively, use this area to make notes, or to provide greater clarity on the situation you are addressing.
This fact find can be extended beyond that necessary for auto enrolment duties if wished. This is optional not mandatory for auto enrolment purposes. See Appendix.
Declaration
PLEASE READ AND CHECK THIS BEFORE SIGNING
Please check the information that has been recorded in this review and confirm that all information is correct by signing below.
I understand that the recommendations will be solely on the information given in this review.
Company name
Name/s
Capacity
Authorised Signature
Date
APPENDIX
Other Existing Arrangements
Directors / Partners Protection
e.g. Individual Life Cover, Critical Illness Cover, Income Protection
Life Assured / Type of Cover / Provider / Sum Assured / Monthly Premium / End Date / In Trust?Notes
Business Protection
e.g. Keyperson, Shareholder / Partnership Protection
Life Assured / Type of Cover / Provider / Sum Assured / Monthly Premium / End Date / In Trust?Notes
Existing Employee Benefit Schemes
E.g. Group PHI / Group PMI / Group DIS / Group CIC
Type of Cover / Provider / Scheme Ref / Date Started / No. of members / Renewal DateNotes
Other Insurances e.g. Building & Contents, Professional Indemnity Insurance, Public Liability and Employer’s Liability
Provider / Cover Type / Sum Assured / PremiumDoes the business have any other priorities that they wish to address?
- Directors/Partners Protection
Priority
Death in Service
(Relevant Life Plan) / Yes / No
Critical Illness Cover / Yes / No
Income Protection / Yes / No
Where a Directors / Partners Protection need is identified please complete the appropriate supplementary pages.
- Business Protection
Priority
Key Person Protection / Yes / No
Shareholder/Partnership Protection / Yes / No
Business Loan Cover / Yes / No
Where a Business Protection need is identified please complete the appropriate supplementary pages.
- Employee Benefits
Priority
Group Death In Service / Yes / No
Group Income Protection / Yes / No
Group Critical Illness / Yes / No
Group PMI / Yes / No
Where an Employee Benefits need is identified please complete the appropriate supplementary pages.
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