1PUBLIC HEARING
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
FIVE (5) YEAR PLAN
March 6, 2017
7:00PMPublic Hearing – To formulate a five-year plan for Village Projects for which Community Development funding will be requested:
Mayor Tackman called the hearing to order at 7:05PM.
Community Development Five Year Plan 2016
YEARDESCRIPTION
2016Parking and road improvements
2017Ellis Field ball fields improvements
2018Manlius Street Streetscaping
2019Drainage Improvements Hartwell Ave near Loomis Field
2020Horton & Marcy Street Sewers
2017 Community Development Grant Application due by March 24, 2017.
2016 project Ellis Field Curb and Sidewalk Improvements was not approved. Did not apply in 2015, as were completing extensive sewer projects including 2012 award for Phelps Street Pump Station and 2013 & 2014 awards Kinne Street sidewalks.
Comments:
Mayor Tackman relayed the history of projects funding through Community Development Block Grant program. Recently the funding from Community Development was reduced to $50,000. This means smaller projects and/or larger local contributions. The primary objective of the program is to benefit low income people in the County. Preference is given to projects that meet the criteria for: Low Income benefit (elderly and handicap are considered low income for this program), and Eliminate slums and blighting conditions. A local share of 25% is required (can be actual dollars, in-kind services or other grants.
The last few years the Village has done a lot of sewer work. Looking at diversifying the five year plan to include attention to the Park and Pool as well as focus on issues identified through the Brownfield Opportunities Areas report.
Propose a new Five Year Plan to include:
YEARDESCRIPTION
2017Park Pavilion
2018Basketball and Tennis Court Improvements
2019Manlius Street Lighting Improvements
2020Walking Path and nothend Parking
2021Community Garden
Mayor Tackman commented that the Village is always seeking other grants and funding
Mayor Tackman remarked that the seniors and staff both enjoyed the tent/pavilion that was set up near the Wisniewski Building last year for the Ice Cream Social. Would like to see a more permanent and functional pavilion for year round use. The recreation Commission is exploring the possibility of working with the ESM Construction program.
Trustee Daniel Wagner commented on street lighting improvements for the main street.
Trustee Janet Maddox asked about the Marcy and Horton Street sewer improvements being dropped from the list. With the reduction in awards under this program sewer improvements are better funded under NYS EFC and other alternatives.
Mayor Tackman reported on conversations with Assemblywoman Hunter and her commitment to assist the Village with grant opportunities.
Hearing no further comments, Mayor Tackman adjourned the public hearing at 7:09PM.
BOARD OF TRUSTEES
Village of East Syracuse
March 6, 2017
Following the Pledge of AllegianceMayor Robert T. Tackman called the regularly scheduled meeting of the Village of East Syracuse Board of Trustees for Monday, March 6, 2017 to order at 7:10PM.
Present: Deputy Mayor James E. Carr, Jr., Trustee Janet L. Mattox, Trustee Carol Para, TrusteeDaniel J. Wagner,and Mayor Robert T. Tackman.
Also Present: DPW Superintendent Ron Russell, III, Parks Director Tom Richardson, Village Clerk Patricia J. Derby, Fire Chief DJ Brewster, 1st Assistant Fire Chief Chris Shields, Acting Assistant Fire Chief Tim Marcely, Fire Captain Matt Parker, and Director of Code Enforcement Randy Capriotti.
Four Village residents attended including Planning Board member Liz Landry, Housing Authority Chairperson Sally Seeley, Lucy Anne Forkhammer, and Nancy Churchill.
Review of Correspondence A record of recent correspondence has been distributed to the Board of Trustees and all department heads to assist in monitoring activities.
Motion – by Wagner, seconded by Trustee Mattox - To accept the following vouchers for payment:
From Consolidated Fund Abstract, vouchers numbered 55947 through 56109 with voucher #56015 removed, and Abstract in the revised amount of $262,901.13.
Discussion: Trustee Janet Mattox questioned a couple of items in the abstract including Voucher #56015 for the Fire Department Inc. The terms of the agreement require an Audit. Not comfortable releasing the funds until the terms of the agreement is met.
Mayor Tackmanreports that he is working with the Corporation Vice President Louis Longo to solicit bids for a firm to do the Audit but it could be some time before that is completed.
Trustee Mattox noted that the agreement was from January 1st – plenty of time to something.
Trustee Daniel Wagner noted it shouldn’t be tough to find an auditor. For professional services it does not have to be a competitive bid process.
Deputy Mayor James Carr asked the Fire Chiefs in attendance if the Fire Department was opposed to an audit. Fire Chief Brewster commented that it is the Corporation decision not that of the Chiefs.
Trustee Mattox also questioned voucher #56010 for ice suits. The account buying from is already in the red.
Fire Chief Brewster says there is money elsewhere in the fire department budget.
1st Assistant Fire Chief Chris Shields reported that 3 suits were purchased last year. After time they leak and must be replaced. Suits are worn during swift water rescue and cold water rescue. Very often the Fire Department is called upon to situations at Pond near Saunders Creek, the Erie Canal and swamp areas off of Rt. 690. When East Syracuse responds they do so in teams of two (2) – one to back up the other and with a team of two to back them up as well. Six is the minimum necessary to operate. Other Departments have 8 or 10.
Acting Fire Chief Tim Marcely reported on incident 3 weeks ago responding to an incident with vehicle in the water on Kirkville Road off of Rt. 481.
Deputy Mayor Carr asked the Treasurer make a budget adjustment within the Fire Department budget.
Polling the Board: All in favor. Motion carried.
COMMUNITY COMMENTS
Lucy Anne Forkhammer brought forward an issue that others in the community have remarked upon. The Fire Department sent raffle tickets out and said the winners would be announced at the Taste of East Syracuse but they weren’t and no one knows won.
1st Assistant Fire Chief Shields reported that the winners were announced and posted on the Fire Department’s website until this January.
Mayor Tackman will reach out to the Corporation Officers and get a list of the winners. This list will be posted at the Village Office and on the Village’s website. We will also forward this information to the Eagle News.
OLD BUSINESS
Fire Service Awards program
Motion – by Deputy Mayor Carr, seconded by Trustee Wagner - To accept the certification of 49 (out of 54 – 5 did not qualify) qualifying fire fighters for 2016 Village Fire Service Awards program.
Polling the Board: All in favor. Motion carried.
NEW BUSINESS
Community Development
Motion–by Trustee para, seconded by Trustee Mattox - That the 2017 Community Development Grant Application be submitted for project identified as “Park Pavilion at Ellis Field” and further, that the following schedule for anticipated projects and grant submittals be accepted, with “Basket Ball and Tennis Court Improvements” as a second application for 2017.
YEARDESCRIPTION
2017Park Pavilion
2018Basketball and Tennis Court Improvements
2019Manlius Street Lighting Improvements
2020Walking Path and north end parking
2021Community Garden
Village Clerk will prepare and submit the 2017 Community Development Grant Application (due by March 24, 2017), with the Village Engineers assisting with preparing estimates, maps and supporting documentation; and it is further understood that the Village of East Syracuse, as its contribution to the program will assume engineering costs related to the projects.
Polling the Board: All in favor. Motion carried.
Mayor Tackman reported that will pursue other funding and grants from other County programs and State sources.
NYCM Annual Meeting
Motion –by Trustee Para, seconded by Trustee Wagner -To approve the attendance at training at NYCOM Annual Meeting Sunday, May 7th thru Tuesday, May 9th in Saratoga Springs, NY for Mayor Tackman, Deputy Mayor Carr and Trustee Mattox. Cost is $855/person [$275 registration and $290/night hotel].
Polling the Board: All in favor. Motion carried.
Narcan Training
Motion – by Trustee Wagner, seconded by Trustee Para - That the Village of East Syracuse will host ACR Health Narcan training on Thursday, May 4th at 7PM in the Municipal Building Court Room 204 North Center Street.
Discussion: Trustee Mattox reported this is open to public. Will have representatives from the DeWitt Police and EAVES available to answer any questions. Camillus has offered a similar program twice and found it to be successful. Need to provide education on the opioid problem because that problem is here in East Syracuse.
Polling the Board: All in favor. Motion carried.
Street Lighting
Motion –by Trustee Para, seconded by Deputy Mayor Carr -To approve the Village’s participation in a program with the Central New York regional Planning and Development Board and National Grid to convert the Village street lighting to LED to reduce both future operating costs for the Village taxpayers and greenhouse gas emissions. Under the terms of this program the Village must submit a letter of intent to national Grid requesting conversion. This resolution also authorizes the Mayor to execute letter of intent/request and any other documents necessary to complete the task. A Guide to Converting Utility Owned Streetlights to LED is on file with the Village Clerk and a copy has been provided to the Mayor and Trustees.
Discussion: Mayor Tackman reported working with CNYRPDB and National Grid to switch all the streetlights in the Village over to LED. This will save money and provide better quality lighting. The option leaning towards is to have national Grid continue to own the lights but the Village pays for the conversion to LED.
This is the first step in the process – to collect the data so we will know how many lights and what the costs will be.
The Village of Minoa just completed this type of conversion. It makes a big difference. LED is a really bright white light. Light does not “float” as much so should not cause any issue in residential neighborhoods.
Polling the Board:All in favor. Motion carried.
Building Maintenance
Motion – by Trustee Para, seconded by Deputy Mayor Carr - To approve the expenditure of $3100 to Otis Elevator for safety upgrade Access Alert.
Discussion: The Access Alert system is second safety feature for elevator inspectors to keep the car from moving during repairs. Trustee Wagner questioned the need for extra safety mechanisms considering the use and number of times a year that the Village elevator is inspected.
Polling the Board: Four in favor, Trustee Wagner says no. Motion carried.
Fire Department
Motion – by Trustee Para, seconded by Deputy Mayor Carr - To grant permission to hold annual elections of Officers for the East Syracuse Fire Department, by popular voteon Tuesday, April 4th, at 8PM.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Para, seconded by Trustee Wagner - To approve the attendance at training for John Scheibel at National Fire Academy May 20th & 21st Emmitsburg, Maryland. Cost is $50.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Wagner, seconded by Trustee Mattox - To approve the attendance at training for Nate Baker and Stephan Bove at NYSAFC Codes Training at 111th Annual Conference and Fire Expo June 14th at Turning Stone, Verona NY. Cost is $85each.
Polling the Board: All in favor. Motion carried.
Property Line Adjustment
Motion –by Trustee Wagner, seconded by Deputy Mayor Carr -To accept the adjustment of the property line for 701-705 West Manlius Street (tax map #001-13-06) of 15 feet (from tax map #001-13-06), and authorize the Mayor to sign the map to be recorded with Onondaga County Clerk.
Discussion: The properties on West Manlius Street are being divided and sold separately. One building is currently on the property line. This change shifts the line 15’. Filing this map will assure that the County adjust to map to what is recorded in the deed.
Polling the Board: All in favor. Motion carried.
DPW Pick-Up
DPW Superintendent Ron Russell reported that are looking for a low cost maintenance truck. Other 3 are used for plowing. DPW Mechanic looked at one but did not find it suitable for their use. Will continue looking.
Motion – by Deputy Mayor Carr, seconded by Trustee Wagner - To approve the expenditure of $6500 to purchase a used pick-up, to replace 1996 Chevy Pick-up formerly use by Parks.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Mattox, seconded by Trustee Wagner - To declare 1996 Chevy pick-up [VIN#1GCEC14W1TZI65010] surplus and send to County auction.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Wagner, seconded by Trustee Mattox - To authorize the Treasurer to make the following budget transfers:
TO ACCOUNTFROM ACCOUNTAMOUNT
A5110.0200.0001A9040.0800$6500
DPW EquipmentWorkers Comp (surplus)
Polling the Board: All in favor. Motion carried.
Parks and Recreation
Motion –by Trustee Wagner, seconded by Deputy Mayor Carr -To approve the expenditure and authorize the Mayor to execute agreement with Masonry Restoration & Hardscape Design for Hanlon Pool Building anti-slip floor restoration for $6800.
Discussion: Mayor Tackman reported other bidsreceived. DPW will assist with removing old floor then finish with a non-slip surface.
Polling the Board: Four in favor, Mayor Tackman abstains. Motion carried.
Motion – by Trustee Mattox, seconded by Deputy Mayor Carr - To authorize the Treasurer to make the following budget transfer to 2016/2017fiscal year budget:
FROM ACCOUNTTO ACCOUNTAMOUNT
A1910.0405A7140.0002$6800
Surplus Unallocated InsuranceParks Repairs
Flooring
Polling the Board: All in favor. Motion carried.
Spring Break Activities
Motion – by Trustee Para, seconded by Trustee Wagner - To offer the following schedule of events for Spring Break 2017:
Monday, April 17th Gymnastics PartyCost is $5
Ages 5 – 13payable to G2
10:00 to 11:30AM
No Transportation
Tuesday, April 18th Parent/Child Paint DayCost is $5
Ages 4 and uppayable to
At ESELindsey Scott
10:00 to 12 noon
Wednesday, April 19thBingo & Moviefree
At Village Office (Courtroom) 11:00 – 2:15 PM
Thursday, April 20th Youth Bumper Rock n BowlCost is $7.00
at Bowl Mor Lanesdirectly to Bowl Mor
ages 5 – 13
check in starts at 9AM
Thursday, April 20th Intramurals & Pizza PartyCost is $5
at ESEPay Steve Graham
12:15 – 2:30PM
Grades K – 5
Friday, April 21st Roller Skating PartyCost is $5
at ESEdirectly to Be-Mar
12:15 – 2:30PMAssociates
Polling the Board: All in favor. Motion carried.
Park Activities
Motion – by Deputy Mayor Carr, seconded by Trustee Wagner - To authorize the Mayor to execute annual agreement with ES Little League for use and access to the fields at Ellis Fields.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Wagner, seconded by Trustee Para - To permit the use of Ellis Field for ESM School District interscholastic JV & Modified (7 & 8) baseball practices and games from approximately March 13th to June 2nd (weather permitting). School District provided certificate of insurance naming the Village as an additional insured.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Para, seconded by Trustee Wagner - To approve the use of Ellis Field Park by Exceptional Family Resources as “home base” for their Project Explore – a summer service for children with developmental disabilities June 25th thru August 18th
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Wagner, seconded by Deputy Mayor Carr - To serve as host site for All Star Sports Camp for boys and girls ages 7 to 14 to learn many different sports including basketball, baseball, football, soccer and swimming. Camp dates are July 10th – 13thand July 17th – 20th from 9AM to 3:30PM Mondays through Thursday.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Wagner, seconded by Trustee Mattox - To participate in OCRRA annual Earth Day Clean-up Day on Saturday, April 22nd. Volunteers will meet at Village Deli at 9AM. Refreshments are provided at conclusion of clean-up for all participants.
Polling the Board: All in favor. Motion carried.
Motion – by Trustee Wagner, seconded by Deputy Mayor Carr - To authorize the Mayor to sign agreement with Zambelli Fireworks for $10,000 for fireworks display for 41st Annual Ronald A. Russell, Jr. Fireworks and Community Days on Saturday, July 8th (rain date is Sunday July 9th).
Polling the Board: All in favor. Motion carried.
Motion –by Trustee Wagner, seconded by Trustee Mattox -To authorize the Mayor to execute agreement with Chestnut Security for security and crowd control for the Fireworks and Community Days on July 8th.
Discussion: Mayor Tackman noted that security went well last year.
Polling the Board: All in favor. Motion carried.
DEPARTMENT HEAD REPORTS
Parks Department – Director Tom Richardson
On Tuesday, February 14, 33 Residents attended Luncheon at Bennett Manor. Ham, Baked potatoes and veggies were served. After lunch bingo was played. Next Luncheon date is March 28th.
45seniors attended Turning Stone trip on February 28th. Next Turning Stone Trip is April 25th.
54 seniors will be attending the bus trip to Del Lago Casino on Tuesday, March 21st
Ten seniors attended the ESM High-school Musical Joseph and the Technicolor Dream coat on February 11th. Thanks again to Dr. DeSiato for providing complimentary tickets.
The annual St. Patrick’s Day Party for senior will be held on Thursday, March 16th at Heman Street School. There will be entertainment from ESE Third graders as well as a performance by the ESM High school Chamber Choir.
20 seniors attended pitch party on the 3rd floor of the Village office on Friday February 17th. Next party is on March 17th
On Thursday, March 9th the movie Collateral Beauty will be show shown on the 2nd floor for seniors. Pizza along with popcorn and refreshments will be served. Next movie is scheduled for April 6th