THE ANSON COUNTY BOARD OF COMMISSIONERS convened for a recessed meeting on Tuesday, March 28, 2006 beginning at 6:00 P.M. in Courtroom #1 located in the Anson County Courthouse.
Commissioners present:Jarvis Woodburn, Chairman
Bobby Sikes, Vice Chairman
Neil Jones
Steve Lear
Dr. Jim Sims
Ross Streater
Staff members present:Andy Lucas, CountyManager
Bonnie M. Huntley, CMC, Clerk to the Board
Rita James, Data Processing
Jan Benton, Planning
Rochelle Williams, Elections
Jim Kennedy, GIS
Vance Gulledge, Utilities Administrator
Chairman Woodburn called the recessed meeting to Order, welcoming those present.
Approval of the Agenda by Commissioners: After a review of the Agenda, motion by Commissioner Jones, seconded by Commissioner Lear, to approve the Agenda as presented. Commissioner Sims asked the location of the information on the 20-year capital plan. CountyManager Lucas shared that information was not included in the packet as this was just an opportunity for the Board to receive public comment related to applying for a grant to do the plan. Chairman Woodburn stated that some information was included in the March 7 Agenda. Commissioner Sims voiced that this was a grant to hire the consultant for the work. Motion carried unanimously.
Public Hearing-Utilities 20-year Capital Plan: Chairman Woodburn voiced that he understands that an actual public hearing was not needed but the issue has to be discussed in two open meetings. Chairman Woodburn voiced that this would be the second meeting. Vance Gulledge, Utilities Administrator, explained that they were applying for a $7500 grant through the RuralCenter for the preparation of the 20-year Capital Improvement Plan. Mr. Gulledge feels that in the next two to five years the Commissioners will have serious decisions to make regarding water and sewer. Mr. Gulledge shared that currently we have over one million dollars in water lines that need to be built. Mr. Gulledge mentioned the intake project at the river, with the cost being between four and one-half to six million dollars. Mr. Gulledge stated that work on the alum sludge lagoon and the establishment of an off site storage basin is estimated to cost between two and three million dollars. Mr. Gulledge shared that with the present rates and means of financing they could not afford more than $200,000 a year in debt service without tearing the rates apart. Mr. Gulledge shared that wastewater has similar challenges. Commissioner Jones asked about the consultant. Mr. Gulledge noted that Hobbs Upchurch would prepare the plan. Mr. Gulledge shared that the Board would need to commit to a series of resolutions and programs. Mr. Gulledge shared that the water department would contribute $800 with the grant application. Motion by Commissioner Jones, seconded by Commissioner Streater, that the Anson County Board of Commissioners adopts the North Carolina Rural Center Grant Project Application with the eleven items as Resolutions and policies that we are approving pursuant to that plan. Motion carried unanimously.
ANSONCOUNTY AUTHORIZING RESOLUTION BY GOVERNING BODY OF THE APPLICANT
North Carolina Rural Center – CapacityBuilding Grants Program
CAPITAL IMPROVEMENTS PLAN
WHEREAS, the 1998 Critical Needs Bond Act has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection systems, and water supply systems, water conservation projects, preparation of 20-year Capital Improvements Plans; and
WHEREAS, AnsonCounty has need for and intends to prepare a 20-year capital improvements plan; and
WHEREAS, AnsonCounty intends to request grant assistance from the North Carolina Rural Center Capacity Building Grants Program for the project;
NOW, THEREFORE BE IT RESOLVED, BY ANSONCOUNTY (UNIT OF GOVERNMENT);
That AnsonCounty will arrange financing for all remaining costs of the project, if approved for a grant.
That AnsonCounty, and successors so titled, is hereby authorized to execute and file as application on behalf of AnsonCounty (unit of government) with the NCREDC (RuralCenter) for a grant to assist in the preparation of the project described above.
That Anson County, and successors so titled, is hereby authorized and directed to furnish such information as the Rural Center may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required in connection with the application.
That AnsonCounty has substantially complied or will substantially comply with all Federal, State and local laws, rules, regulations, and ordinances applicable to the project and to the grant pertaining thereto.
That the Anson County Board of Commissioners approve submitting an application for $7,500.00 with a local commitment of $1,000.00 to the North Carolina Rural Center in order to prepare a Capital Improvements Plan; and
That the Anson County Board of Commissioners discussed issues regarding water and sewer improvements and identifying needs over the next 20-years, during the March 7, 2006 County Commissioner'’ meeting, and held an additional public hearing on March 28, 2006 to further discuss issues regarding the preparation of a 20-year Capital Improvements Plan. (Minutes from March 7, 2006)
Approved this the 28th day of March, 2006 at the Anson County Courthouse in Wadesboro, North Carolina.
ANSON COUNTYWATER CONSERVATION INCENTIVE RATE STRUCTURE
WHEREAS, the Anson County Board of Commissioners are the governing body regarding water conservation within the County’s jurisdiction; and
WHEREAS, the Anson County Board of Commissioners hereby establishes a water conservation incentive rate structure program, which creates incentives for County residents towards the replacement or installation of new low-flow faucets, shower heads, and toilets; and,
WHEREAS, the Anson County Board of Commissioners will offer a one-time ten-dollar ($10.00) credit or rebate to residents who install new low-flow faucets, shower heads and toilet towards their monthly water bill; and
WHEREAS, any resident within Anson County who installs new low-flow faucets, shower heads and toilets in their home should produce such receipts to the County for a $10.00 credit on their monthly water bill or a rebate of $10.00; and
THEREFORE, LET IT BE RESOLVED that the Anson County Board of Commissioners hereby offer this resolution as an incentive towards water conservation within AnsonCounty
Adopted this the 8th day of April, 1991.
Re-affirmed this the 28th day of March, 2006.
ANSON COUNTYWATER CONSERVATION RESOLUTION
WHEREAS, the Anson County Board of Commissioners are the acting authority in establishing water and sewer rates within the County’s jurisdiction; and,
WHEREAS, the Anson County Board of Commissioners are concerned with the promotion of water conservation within the County’s jurisdiction; and,
WHEREAS, the Anson County Board of Commissioners have allowed the County Water Department to distribute and display posters promoting water conservation, and to provide water conservation messages on customer’s monthly water billing notices; and
THEREFORE, LET IT BE RESOLVED that the Anson County Board of Commissioners formally submit this as a resolution towards establishing a clean water conservation program for County water customers, continuing to authorize and allow the County Water Department to distribute and display posters and pamphlets and provide water conservation messages on customer’s monthly water billing notices.
Adopted the 8th day of April, 1991.
Re-affirmed this the 28th day of March, 2006.
ANSONCOUNTY PLUMBING CODE
AnsonCounty enforces the North Carolina State Plumbing Code in all construction and management of water and sewer projects within the County’s jurisdiction.
Adopted the 8th day of April, 1991.
Re-affirmed the 28th day of March 2006.
ANSON COUNTYRESOLUTION TO UTILIZE MINORITY BUSINESS ENTERPRISE PARTICIPATION
WHEREAS, the Anson County Board of Commissioners have applied for funds and received funds from the North Carolina Rural Economic Development Center; and
WHEREAS, the Clean Water Bond Funds are subject to the rules and guidelines set forth by the General Statutes of North Carolina; and
WHEREAS, in accordance with North Carolina General Statutes 143-128, the State of North Carolina shall have a verifiable ten percent (10%) goal for participation by minority business in the total value of work for each building project; and
WHEREAS, each city, county or other public body using State-funded projects shall adopt a verifiable percentage goal by minority business in the total value of work for each building project;
NOW, THEREFORE, LET IT BE RESOLVED, that the Anson County Board of Commissioners adopts a regulation stating that up to ten percent (10%) of contracts funded by the State Clean Water Bond Funds shall be awarded to Minority Business Enterprises, and that AnsonCounty will verify and maintain records in accordance with North Carolina General Statutes 143-128.
Approved this the 4th day of September, 2001.
Re-affirmed this the 28th day of March, 2006.
ANSONCOUNTY CONTINUING I & I MAINTENANCE PROGRAM
AnsonCounty has a continuing I&I maintenance program, in which County water and sewer staff maintain and repair water and sewer lines n an ongoing basis.
Approved the 8th day of April 1991.
Reaffirmed this the 28th day of March, 2006.
ANSONCOUNTY RESOLUTION PROHIBITING CONFLICTS OF INTEREST
WHEREAS, AnsonCounty has received awards of Clean Water Bond Funds from the North CarolinaRuralEconomicDevelopmentCenter, and
WHEREA, the Clean Water Bond Funds are subject to the rules and guidelines set forth by the General Statutes of North Carolina; and,
WHEREAS, Anson County is a County Corporation organized and chartered under the laws set forth by the General Statutes of North Carolina; and
WHEREAS, as a County Corporation, all County employees and officials are aware of, and in full compliance with North Carolina General Statutes 14-234 regarding conflicts of interest; and
WHEREAS, no employee, officer or agent of the County shall participate in the selection or award of a contract supported by state funds if a conflict of interest, real, or apparent would be involved. Such conflicts would arise when, the employee, officer or agency has any member of his/her immediate family, his or her partner, or is a member of an organization, which employs or is about to employ, or any of the above that may have a financial or other interest in a firm selected for award of a contract. The grantee’s officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to sub-agreements.
NOW, THEREFORE, LET IT BE RESOLVED, that the Anson County Board of Commissioners adopt this resolution that there will be no conflicts of interest, real or apparent, associated with these funds.
Approved this the 4th day of September, 2001.
Re-affirmed this the 28th day of March, 2006.
ANSON COUNTYCAPITAL RESERVE FUND RESOLUTION
WHEREAS, the Anson County Board of Commissioners are the governing authority establishing water and sewer rates on a fiscal year basis in the form of an adopted budget; and
WHEREAS, the Anson County Board of Commissioners have a number of areas located within the Anson’s jurisdiction in which water and sewer improvements and expansions are needed; and
WHEREAS, the Anson County Board of Commissioners have made every effort to support any new or existing construction projects, which involve the replacement or expansion of new and existing water and sewer lines within the County’s jurisdiction; and
WHEREAS, the Anson County Board of Commissioners have set aside up a water and sewer budget on a yearly basis, maintaining and designating funds each year as a Capital Reserve Fund to be used to repair, replace and maintain the water and sewer system; and
NOW, THEREFORE, LET IT BE RESOLVED that the Anson County Board of Commissioners hereby establishes this as a “Capital Reserve Fund”, which will continue to be used towards the expansion and replacement of the water and sewer system.
Adopted this the 8th day of April, 1991.
Re-affirmed this the 28th day of March, 2006.
ANSONCOUNTYNORTH CAROLINA RURAL CENTERCAPACITYBUILDING GRANT PROJECT
20-YEAR CAPITAL IMPOVEMENTS PLAN GRANT PROJECT ORDINANCE
BE IT ORDAINED by the AnsonCountyBoard of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby adopted:
Section 1: The project authorized is the 2006 Anson County Capacity Building Grant Project described in the work statement in the as the Anson County 20-Year Capital Improvements Plan Grant Project between the North Carolina Rural Center and Anson County.,
Section 2: The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of the North CarolinaRuralCenter contract.
Section 3: The following revenues are anticipated to be available to complete this project:
North Carolina Rural Center Funding - $ 7,500.00
Anson County Water Department - $ 1,000.00
TOTAL BUDGET$ 8,500.00
Section 4: The following amounts are appropriated for the project:
Development of a 20-Year Capital Improvements Plan $8,500.00
Section 5: The Finance Officer, Holly Berry, is hereby directed to maintain within the Grant Project Fund sufficient detailed accounting records to provide the accounting to the grantor agency required by the grant agreement(s) and federal and state regulations.
Section 6: Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred.
Section 7: The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed.
Section 8. The Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to the Board.
Section 9: Copies of this grant project ordinance shall be made available to the Finance Officer, if different from the CountyClerk, for direction in carrying out this project.
Approved this the 28th day of March, 2006.
2006 CDBG-Scattered Housing: Chairman Woodburn noted that the public hearing has been held and the additional information requested was shared with Board members. Motion by Commissioner Streater, seconded by Commissioner Lear, to approve. Motion carried unanimously.
AnsonCounty CDBG Projects
The following documents were adopted by the Anson County Board of Commissioners on September 13, 2005 for the Hornwood CDBG-Economic Development Grant Project. These policies are re-affirmed this the 28th day of March 2006 for the 2006 Scattered Housing Site Grant Project.
- Resolution authorizing the Chairman to apply for a 2006 Scattered Housing Site Grant Project in the amount of $400,000.00; and to sign all documents necessary for the grant application.
- Approval of Grant Agreement, when received from the North Carolina Department of Commerce, Division of Community Assistance;
- Approval of Funding Approval, when received by the North Carolina Department of Commerce, Division of Community Assistance;
- Resolution on requisitions approving Jarvis T. Woodburn, Chairman, Andrew Lucas, County Manager; Holly Berry, Finance Officer; and Rita James, Data Processing, as the authorized individuals to sign requisitions and checks for the above-referenced CDBG grant projects;
- Signature Cards – Jarvis T. Woodburn, Andrew Lucas, Holly Berry and Rita James;
- Grant Project (Budget) Ordinance;
The following policies were adopted by the Anson County Board of Commissioners on September 13, 2006 for the Hornwood CDBG-Economic Development Grant Project. These policies are re-affirmed, this the 28th day of March 2006 for the 2006 Scattered Housing Site Grant Project:
- Cod of Conduct (Conflicts of Interest);
- Procurement Policy;
- Fair Housing resolution naming Marvin Deese, Building Inspector as the Fair Housing Officer,
- Fair Housing Plan and complaint procedure;
- Residential Antidisplacement Relocation Assistance Plan;
- Citizen Participation Plan;
- Flood Plain Certification;
- Resolution adopting a policy prohibiting undue force;
- 519 certification regarding undue force;
- Section 3 Compliance Plan;
- EEO and Procurement Policy;
- 504 Handicap Plan;
- Certify that the County will use an experienced grants administrator
- Re-affirm Drug Free workplace;
- Rehabilitation Guidelines;
- Optional Coverage Relocation Assistance Plan.
Under a motion by Commissioner Ross Streater; seconded by Commissioner Steve Lear, the approved policies and documents were re-affirmed on the date shown above.
AnsonCounty Community Development Block Grant
Grant Project Ordinance Anson County 2006 Scattered Housing Grant Project
BE IT ORDAINED by the AnsonCountyBoard of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby adopted:
Section 1: The project authorized is the 2006 Community Development Block Grant Project described in the work statement in the grant agreement as the Anson County 2006 Scattered Housing Site Grant Project, between the North Carolina Department of Commerce, Division of Community Assistance and AnsonCounty.
Section 2: The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of the North Carolina Department of Commerce, Division of Community Assistance.
Section 3: The following revenues are anticipated to be available to complete this project:
Community Development Block Grant Funds - $ 400,000.00
TOTAL CDBG FUNDS$ 400,000.00
Section 4: The following amounts are appropriated for the project:
CDBG CostOther CostTotal Project Costs
Rehabilitation$ 140,000.00$ 00.00$ 140,000.00
Clearance (2 houses)$ 10,000.00$ 00.00$ 10,000.00
Relocation (2 individuals)$ 158,000.00$ 00.00$ 158,000.00
Service Delivery ($1,500 x 8)$ 12,000.00$ 00.00$ 12,000.00
Planning$ 00.00$ 00.00$ 00.00
Administration$ 40,000.00$ 00.00$ 40,000.00
Total C-1 Project Cost$ 360,000.00$ 00.00$ 360,000.00
Local Option-Emergency repairs$ 40,000.00$ 00.00$ 40,000.00
Total Project Costs$ 400,000.00$ 00.00$ 400,000.00
Section 5: The Finance Officer, Holly Berry, is hereby directed to maintain within the Grant Project Fund sufficient detailed accounting records to provide the accounting to the grantor agency required by the grant agreement(s) and federal and state regulations.