COLORADO DIVISION OF CRIMINAL JUSTICE (DCJ)
COVERDELL, NCHIP, PSN, BYRNE, JAG and RLE Programs
DCJ FORM 2E SUBGRANT NARRATIVE REPORT – QUARTERLY
BYRNE and JAG Program Purpose Areas 01, 06, 7a, 08, 10,15a, 15b, 19 and 20
SUBGRANTEE: / GRANT NUMBER:PROJECT TITLE: / PROJECT DURATION
FROM:TO:
PREPARED BY:
DATE: PHONE: ( )
QUARTERLY PROGRESS REPORT.
Complete Sections I & II below.
(Refer to DCJ Form 2E Subgrant Narrative Report-Final for additional information to be reported at the end of the grant duration.) / REPORT COVERS PROJECT ACTIVITY DURING THE FOLLOWING CALENDAR QUARTER OF 20_____:
Oct. 1 - Dec. 31 Jan. 1 - March 31
April 1 - June 30 July 1 - Sept. 30
NOTE:Prepare this report according to the instructions on the reverse side. Requests for funds may be denied unless this report is complete and filed on time as required by the Division of Criminal Justice.
SECTION I. QUARTERLY DATA ELEMENTS:
NO quarterly data is required; HOWEVER, refer to DCJ Form 2E Subgrant Narrative Report-FINAL for data that will have to be reported at the end of the grant duration.
SECTION II. QUARTERLY NARRATIVE:
On a separate sheet(s), complete the narrative using the format below. Include the Grant Number, quarter being reported, and date in the heading. Number each page of the narrative section. Report activities for each goal and objective. If there was no activity toward a particular objective during the quarter, state such in the narrative. Break this information down by quarter. Be sure to use the most recently approved goals and objectives.
The narrative section should be a cumulative narrative (i.e., the fourth quarter report will include information on all four quarters.)
Format:
Project Activities:
GOAL 1:
Objective 1:
- Activities implemented to date to meet this objective. Are time lines being met? Also briefly summarize any other project activities which may or may not have been specified in the grant application, but which may contribute to the progress of the project.
List any problems encountered, these will not be considered a liability.
Goal Outcome Measures
- Provide indicators that show progress toward this goal.
- Are funds being expended as planned to meet this goal?
- Have any significant changes been made within the program since the last reporting period?
d.What changes are being proposed to improve the program?
REPEAT THE ABOVE FORMAT FOR EVERY GOAL AND OBJECTIVE. FOR EXAMPLE:
First Quarter
Second Quarter
Third Quarter
Fourth Quarter
I, hereby, also certify that the content of this form, other than the data entry required, has not been altered.
Typed Name and Title of Project DirectorSignature of Project Director / Date
SUBMIT TWO SIGNED FORMS, ONE WITH ORIGINAL SIGNATURES TO DCJ
DETAILED INSTRUCTIONS FOR COMPLETING DCJ FORM 2E
Subgrant Narrative Report -QUARTERLY
(Two copies of this form, each with an original signature, must be submitted within 15 days after the closing date of the calendar quarter.)
Subgrantee: This is the agency to which the federal grant award was made.
Grant Number: This is the grant number assigned to the project by DCJ. It can be found on the Statement of Grant Award.
Project Title: This is the name of the project, which is identified on the Statement of Grant Award.
Project Duration: This is the period of the grant award indicated by the beginning and ending dates found on the Statement of Grant Award. It can be changed only if the project requests and receives a grant extension as explained in the Administrative Guide.
Prepared By: This is the name of the person who actually prepared the report. Date: This is the date the form is completed.
Phone: This is the phone number of the person who actually prepared the report. Please include the area code.
Report Covers Project Activity During: Indicate the year and check which calendar quarter this report covers. If you are reporting on less than a full quarter, check the applicable quarter, and write in the exact dates covered.
The purpose of this report is to provide DCJ with sufficient information to monitor grant implementation and achievement of objectives. Refer to the Administrative Guide or contact DCJ for clarification of any item.
SECTION I. QUARTERLY DATA ELEMENTS: NO quarterly data is required; HOWEVER, refer to DCJ Form 2E-Subgrant Narrative Report- FINAL for data that will have to be reported at the end of the grant duration.
SECTION II. QUARTERLY NARRATIVE: Use as many separate sheets as necessary and include the Grant Number, quarter being reported, and date in the heading of each. Number each page of the narrative section. This section should be cumulative, following the format indicated on the previous page.
Project Activities: Report activities for each goal and objective. Describe the activities, which have been implemented to reach the specified objective. Indicate if they are being completed as specified in the grant application time line. Break this information down by quarter. Be sure to use the most recently approved goals and objectives. If there was no activity toward a particular objective during the quarter, state such in the narrative.
Problems: Describe any problems the project has encountered during the current quarter. Indicate the steps you have taken to resolve them, or suggestions for ways DCJ or other agencies might help you to resolve them. It is especially important to discuss all problems frankly so that they can be dealt with and resolved prior to any possible requests for future funding of this project.
Progress: Provide indicators that show progress has been made toward the stated goal, and whether this goal will be met within the grant time line. If not, why not?
Expenditure of Funds: Report if funds are being expended as planned in the application. If not, explain why.
Project Changes: Describe any major changes or modifications which that have taken place in the last quarter. Examples are changes in principal staff positions; objectives added, modified or deleted; and location changes. Proposed changes of objectives or budget line items must be submitted for approval on the appropriate forms. Inclusion of changes in the quarterly report is not sufficient for approval.
Proposed Changes: Describe any changes that are being proposed to improve the program.
Revised 11/09