College of Medicine Adjunct Faculty Less Than 65% Fte

ATTACHMENT TO OFFER LETTER

COLLEGE OF MEDICINE ADJUNCT FACULTY LESS THAN 65% FTE

University of Cincinnati

REQUIRED DOCUMENTS AND INFORMATION

As a prerequisite to the hire or re-hire process you must complete important payroll and employment documents including the I-9 (via the I-9 link) and the Payroll/Personnel Information forms on or before your first day of work. Your department will arrange for you to work with [INSERT NAME and NUMBER] in the College of Medicine, Office of Operations and Finance, to complete this information.

You may access these forms and the I-9 link at http://www.uc.edu/hr/toolkits/new_hire.html. If you are unable to print these forms, copies will be provided to you at the above locations.

The University of Cincinnati is an E-Verify Employer. The information provided by the employee on the electronic I-9 (including Social Security Number) will be processed through the E-Verify system.

Be sure to bring the appropriate identification documents with you for the authorization of the I-9. The acceptable documents include such original documents as your social security card, driver’s license, birth certificate or any valid combination of such documents. Please refer to the list of acceptable documentation at: http://www.uscis.gov/files/form/i-9.pdf.

Note: You will not be permitted to begin your first day of employment with the university until you have:

1. Provided the acceptable, original form(s) of identification and employment verification.

2. Completed the I-9.

3. Successfully completed a background check, which is a condition of employment at UC.

EMPLOYEE SELF SERVICE

You will be able to access Employee Self Service (ESS), our online tool, effective on your date of hire. You will complete federal and state tax withholding enrollments and payroll bank direct deposit enrollments via ESS.

On the new hire website you will find information about how to access ESS. If you need assistance please feel free to contact the Human Resources Service Center at 513-556-6381. Remember, you will not be able to access ESS until your hire date.

TUITION REMISSION

This benefit is effective the term that begins coincident with your appointment. Tuition remission benefits do not include any ancillary fees (i.e., general fees, computer fees, books, or lab materials). Your benefits include 3 credit hours per employee per term.

Graduate tuition remission benefits are taxable for the employee if more than $5,250 in a calendar year. You are taxed at the end of the term in which benefits were received.

RETIREMENT PLAN INFORMATION

Employees of Ohio public colleges and universities do not participate in the federal Social Security system, other than making contributions to Medicare. From your initial date of hire, you will be enrolled in the State Teachers Retirement System (STRS). For additional information regarding your retirement elections, please visit the new hire website at http://www.uc.edu/hr/toolkits/new_hire.html.

If you elect STRS Ohio within your 120 day election period and you are not already a member, you have an additional time period to select between the STRS Ohio Defined Benefit, Defined Contribution, and Combined Plan options. (Note: If you are a new member of STRS Ohio, STRS will send you an enrollment kit for your selection between the Defined Benefit, Defined Contribution and Combined Plan options). You have a total of 180 days from your eligible appointment date to select between the (3) STRS Ohio Options. If you are already a member of STRS Ohio, and elect STRS Ohio as your retirement program choice, you will continue to participate in the STRS retirement plan in which you are currently enrolled.

NEXT STEPS

o  Sign and return a copy of the Offer Letter before (Date), which will indicate your intention to accept the position. Be sure to keep a copy for yourself.

o  Ensure that you have communicated with your departmental contact on or before your first day of employment to complete the verification document process. Print and complete the required payroll/personnel forms indicated on page (1) under REQUIRED DOCUMENTS AND INFORMATION. Forms will be available if you are unable to print them.

o  Bring acceptable, original form(s) of identification documents with you, as specified on page (1), under REQUIRED DOCUMENTS AND INFORMATION.

o  Complete the direct deposit (preferred method), and tax withholding election process.

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An affirmative action/equal opportunity institution