Attendees:
Sally Wood, Daniel Speakman, Stephen Fagg, Matt Alder, Wendy Donnelly, Jo Smith, Liz Fellows, Fiona Bevan and Tim Speakman (Chair), Liz Fellowes
Apologies: Bill Richards (CTC), John Hall, Wendy Donnelly,
Minutes: / Actions: / Status
Committee Membership
Acknowledge that Gerry and Gill Rowlands have decided to leave the band due to other commitments – this leaves two spaces on the committee. WEP allocated to others as below
Work Execution Plans
Deportment – Steve and Simon
Instrument Maintenance – Liz and Tina
Procurement – Tina
Subscriptions – Sally and John
Guidelines at Engagements – Steve and Simon
Fiona will update and issue WEP / FB
Correspondence
Grimscote Manor have been advised that band is committed to Messiah and unable to attend / FB / Completed
County Music Service have contact Steve with regards a solo brass event but this is on the day of Messiah so unable to do this year / SF
Children’s Activity Workshop – all agreed this is not the type of activity we are able to provide – Tim to advise / TS / Outstanding
Recent contact with BBC (Goldie Project) this is not within our remit – Steve to advise / SF
Tim continues to correspond with Luxembourg Tourist board to co-ordinate tour and with Peter Elliot with regards to Messiah / TS / On-going
Past Two Months feedback
CYB well deserved trophy & prize
Theme concert was very good with lots of positive feedback
Messiah has made a positive start both with the choir and band rehearsals. Good media coverage started by Claire Pilkington
Attendance could be better
Loss of band members is regrettable
MD’s Report / SF
Very please overall with the Theme Concert although felt that Stage discipline needs to be tighten up. Received excellent feedback
Messiah is now the main focus of Friday Rehearsals
Planning for Frie & Brass – last piece of practice will be a Fire & Brass item
CYB Report / MA
National Championship results were fantastic and well deserved. Band organization and behavior on the day was excellent. Event organization was excellent and added to the enjoyment of the day.
CYB played well on the day with most member conducting themselves well.
Forthcoming events Water Orton, Church Fair, School Fete and Youth Brass
CBB Report / SW
Attendance is not consistent and continued issues with non-payment of subs
Treasurers Report / TS
£3,207.60 in standard life account.
£3,757.93 in Lloyds Account 1
£50 in social account
Need to ensure that the amounts held in bank accounts are in accordance with Charity Status. / JH
Fiona to chase Maureen for CTC Sponsorship form and advise where to send donation (agreed cheque to be sent to Tina) / FB
CTC Issues
No issues or feedback to discuss
Formal Business Issues
Theme Concert Feedback
Positives: Set-up/Front of House/Refreshments; Music Programme; Raffle Prizes; Well balanced event
Negative: Not enough publicity; audience mainly friends and relations of band; behavior of some members in audience – this has been addressed. Stage discipline needs to be tighten.
Need to look at booking hall for next year with access to the stage area for the full day. Starting to think of pieces for next year
Messiah
Tim gave an overview of the Steering Group meeting – this was not minuted as separate minutes have already been distributed
Fiona to start the printing of posters:
A0 double posters (2 x A1 Landscape)
A3 double posters (2 x A4 Landscape)
A4 single posters
A5 Flyers – double sided
Poster for Thursday still to be finalized by Steve
Fiona to send posters to MAA for inclusion on their web site / FB & SF
Website
Fiona to coordinate Website with Darrin / FB/DP
Website must display engagements and rehearsal details
Band BBQ to be advertised for 17th July
Fire & Brass
Deposits have been paid for lighting and staging
Trailer toilet needs to be investigated / FB
Meeting with Council and other parties to start organizing to be held 12th July 19:30 in band room – Fiona to organize / FB
Mike Heath has booked a Van from Friday to Tuesday for the same price as last year
Extra transportation – Fiona to contact Carolyn with possibility of using lorry / FB
Fiona continuing to print Flyers / FB
Fiona writing sponsorship letters for raffle prizes from local establishments / FB
First Aid requirements being arranged with BRC / FB
Foreign Tour
Information and reply form to be sent to Senior Band members. Once replies received, remaining places will be opened to the Youth Band. Fiona to amend as agreed and email. / FB
Additional Grant
Continuing with application / DS
Procurement
CYB Instruments still outstanding from First brass – all agreed to cancel order and go elsewhere – Tim will arrange / TS
Marching side drum to be purchased / DS / Outstanding
Marching cymbals to be procured / DS / Outstanding
Timps refurb underway
Additional Lyres and Bass straps will be purchased for Whit Friday / SF
AOB
Liz will be organizing Black Jackets and Ties for Whit Friday / LF
Welcome Pack for Senior Band / WD
Proposal for Season ticket to be provided for next committee meeting / JS
Agreed purchase of Urn for Band Room – Jo will investigate prices / JS
Agreed feedback/comments form within programmes
Agreed suggestion box within Band Room for members and parents although suggestions will only be considered if named.
Next meeting: Propose Sunday 6th June – Band room 10am although this is dependent availability and extra rehearsal times for Messiah to be confirmed.