AGENDA
- Welcome & Introduction
- Election of Chairman/ receive declaration of acceptance of office
- Clerk/RFO confirmation of temporary arrangements
- Public Session
0316.02Declarations of Interest
0316.03Minutes – to confirm accuracy and approve
- Ordinary meetings 8 February 2016 and 11 January 2016
0316.04County & District Councillor’s Report
0316.05To Review Outstanding Actions not otherwise included on the agenda
- Green Lane boundaries- CB
- Electrical testing of phone box – CB
- PFC Lease – JB and AH to report back
- Footpath from Glebe to new school - CB email of 12 February with background
0316.06Police & Safety Matters
06.1Police Report
0316.07Highways Matters
07.1Culvert on A359
07.2 Drainage on High Street
07.3West Camel Road closure
07.4 Fly tipping on Gason Lane, High Street and Sutton Montis Road
0316.08Planning Applications –
08.1 New Applications
16/00339/S73A Banksia, Application to vary conditions of approved plan 14/04867/FUL to facilitate the proposed
use of the barn as a separate dwelling.
16/00644/S19 Banksia, Application to vary conditions of approved plan 14/05533/LBC to facilitate the proposed
use of the barn as a separate dwelling.
16/00539/FUL 1 Tithe Barn, Application for a single storey lean to extension to rear.
16/00817/FUL Brooklands, Application for a single storey rear extension.
0316.09Council Business – matters required by statute – none this month
09.01 Report from working group meeting on 18 February 2016
09.02 Temporary Clerk arrangements
09.03 Consider revision to Standing Order, 7.4 agenda items ordering, as set out in CB paper
emailed on 11 January.
0316.10Reports /Motions – to consider from Councillors and village groups
10.1Reports from Councillors
New school- AH with Simon Patton/Sue English to report.
Community Plan – discussion regarding next steps and Questionnaire- ST to report
A303 public consultation- CB to report
Councillors’ Portfolios and Responsibilities- JB to report
10.2Parish Group Reports
Communications Group – Report to be received, including website expenses.
Environment Group – Letter of 27 November 2015 / report on meeting of 7 March
Safety Group- Flood Committee/ Road Closure/Shed, report regarding letter of 17 December and
emails of 21 February from Thelma Mead and of 4 March from Gary Linscott (see correspondence
below)
10.3 Other Reports – none
0316.11 Finance
0.11.1 Receipts - none / £ 0.00
0.11.2 Payments made- none since 8 February
011.3 Payments - to be approved
S Millard- expense claim re Post Hole digger / £ 79.23
N Howman- expense claim re flood protection materials / £320.57
SALC- Invoice for Insurance and Risk Assessment course / £25.00
G Linscott- expense claim, including VAT, re Flood Equipment covered by CRISP grant / £1517.65
11.4 Accounts - Receipts and Payments to 31 December 2015 (CB to report)
- Authority required to transfer up to £9,000 from current account to reserve account to
reflect sums held for ring fenced activities
- Clerk to bring VAT returns and refunds up to-date
- add ST to bank signatories
11.5 Internal Audit arrangements 2015/16 to be confirmed
11.6 Grant / donation letters - arrange to be issued
0316.12Incoming Correspondence
- Letter of 16 January from S Millard, R Heath-Coleman and G Linscott (copy available at last PC
meeting)
- Email of 9 February from SSDC re Consultation on Community Infrastructure Levy Draft Charging
Schedule (distributed on 3 March)
- Emails of 10 and 19 February from SCC re West Camel Road closure.
- Email from Tim Cook, SSDC re funding for Community Plan of 16 February (ST distributed on 29
February)
- Email of 21 February from Thelma Mead, Avon & Somerset Police, regarding Road Closure
Equipment (distributed on 21 February)
- Email of 27 February with letter of 22 February from Gillian Dobson re 1 Tithe Barn planning
application (distributed on 27 February
- Email of 4 March from Gary Linscott re flood and road closure equipment (distributed 6 March).
- Email of 4 March from SSDC re new free Money and Debt Advice Service (distributed 6 March)
0316.13 Advance Notices
.
0316.14 Matters for Report or Next Agenda
- Status of Cleaveside House
- Somerset Day, 11 May or 14/15 May
- Annual Village Meeting 20 May 2016, plan arrangements
- Any other matters arising post the agenda being set, at the chairman’s discretion
0316.15 Date of Next Meeting 11 April 2016 at 7.30pm
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (age, race, gender, sexual discrimination, marital status, and disability) Crime and Disorder, Health and Safety and Human Rights. Members are reminded that any significant interests over £25 must be registered.
Kathy McCarthy, Acting Clerk