Clear Lake / Clearwater Sewer Authority
Board Meeting Notes:
January 19, 2017
Clear Lake City Office
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Call to Order: The quarterly meeting at Clear Lake City offices, were called to order at 7:14 PM.
Roll Call: Chair Tim Goenner, Vice Chair Pete Edmonson, and Members; Petty and White, Ranum unavailable.
Approval of Old business: Discussion about hiring of another employee down at the plant and 2017 Budget tabled. August and October 2016 Minutes approved, first by Vice Chair Edmonson, second by Chair Tim Goenner.
Agenda: Approved by, first Vice Chair Edmonson, second by Member White.
New Business:
· The Board to Vote on Mike Ranum as Member at large for the year of 2017. Approval, first by Vice Chair Edmonson, second by Member Petty.
· Discussion of the Flow Rate for 2017, tabled due to the timing and lack of knowledge giving to new Members, Petty and White.
· Update for the 2016 state audit, Cathy Pounds informed the board that the audit was starting on Jan. 30, 2017. Will update when we have more information.
Maintenance Reports:
· Maintenance completed since last meeting; finished installing water heaters, completed making the fine screen covers, and also worked on and completed plumbing in filter buildings.
Vice Chair Edmonson would like a written report stating what is completed every quarter, Member Petty agreed. Vice Chair Edmonson also mentioned in regards to the Emergency Plan should have been completed and needs to be done. Tony Strande advised board that an Engineer should draw this up, will have results by April quarterly meeting.
· Tony Strande asked for Board to okay funds for his yearly continued education, a total of $200.00, approved first by Member White, seconded by Vice Chair Edmonson.
Financial Reports:
· Member Petty noted he did not feel comfortable approving financial information due to being new on the board and lack of information.
· Board reviewed information provided. Vice Chair Edmonson mentioned budget for 2017 is not completed due to not being signed by Chair and Vice Chair. Will be placed on the March 2, 2017 Special meeting.
· Member Petty and Vice Chair Edmonson asked for the Accounting reports to be in banyan format instead of excel, which was asked of prior for a more simplified form. Will be changed and updated.
· Board discussed options with our surplus from the sewer authority, whether investing, splitting amongst cities, and other matters. Cathy Pounds will ask the Auditors opinions of what would be the proper answers, and will respond to board at March 2, 2017 special meeting.
Unfinished Business:
· Board would like our agenda’s and minute’s posted on websites for the cities, also have agenda’s and report’s to members a week before the meetings. Approved first by Member Petty, seconded by Member White.
· Board Member Petty has asked to have a CIP Plan made up, showing a 5 to10 year breakdown of repairs. Tony Strande commented that we should try to have at least 700,000. in our capital improvement funds ideally.
· Member Petty asked for a better description of the Capital Improvement Funds and what the amount is specified for. Tony Strande and Cathy Pounds will work together to make an inventory list and descriptions for the CI Funds.
· Board reviewed quotes from Universal Stainless Inc. and DCI company, regarding our tanks. Quotes came in between 36,000 and 52,000. Board would like more information by next meeting in regards to; getting complete warranty information, changing to 10 guage, wants to know time frame on the quoted prices, and also request new and updated quotes.
Meeting Adjourned at 9:15 PM, first by Member Petty, seconded by Vice Chair Edmonson.