City of Hernando – Job Description

Parks and Recreation Department Assistant Director

FLSA:Exempt

Reports To:Parks and Recreation Director

Directly Supervises:Maintenance Supervisor, Program Coordinator, Athletic Coordinator, Concessions Manager and Receptionist

PURPOSE OF POSITION

Assist the Director in the operations of the Parks and Recreation Department

MAJOR DUTIES AND RESPONSIBILITIES

Supervise department employees and ensure their duties are performed

Conduct weekly meetings with Maintenance Supervisor and Athletic Coordinator, Program Coordinator, receptionist and concessions manager on a regular basis to determine needs and assign duties

Ensure proper cooperation and coordination between the maintenance department, athletic program and Gale Center needs

Research and recommend purchasing for department needs to the Director

Provide onsite supervision for athletic programs, community programs/events and concessions

Make a concession stands operating properly

Make sure athletic coordinator and program has what is needed for programs to operate

Make sure all monies collected from registrations, concessions and programming fees are correct and accounted for

Serve as inventory control person for the department

Conduct weekly detailed inspections of playgrounds and file recorded forms

Research and recommend new equipment purchase

Work schedule for concession workers

Marketing

Ensure marketing awareness strategies are effective

Maintain website

Maintain FaceBook and Twitter

Volunteers

Assure background screenings are performed on all staff, all volunteers, umpires, referees,and coaches

Manage Concession Stand Operations

Hiring seasonal employees

Serve Safe Certification

Bookkeeping

Contracts and Agreements

Assist in negotiating contracts and agreements

Ensure contracts and agreements are up to date

Ensure contracts and agreements are upheld

Working Conditions

Work in office environment; sustained posture in a seated position for prolonged periods of time. Full-time, permanent position:

Regularly scheduled hours year-round, with weekend and/or night work

Always on call

Work condition will be indoors and outdoors in all types of weather conditions

Perform other duties as directed

MINIMUM QUALIFICATIONS

Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities that would typically be acquired through:

High school degree or equivalent education

A graduate of an accredited 4 year college or university in Parks and Recreation Administration or related area, Master Degree preferred; or two years related experience and/or training; or equivalent combination of education and experience.

Certifications, Licenses and Registration:A valid MS Driver’s License is required. Certifiable in basic first-aid/CPR/AED and in national youth sports coaches association. Certifiable as a Parks and Recreation Professional (CPRP), Certified Playground Safety Inspector (CPSI), Safe Serve, preferred, or must be obtained within one year of employment

Two years of experience in this or a related field; or

Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis

DESCRIPTIONS OF WORK EXPECTATIONS

Assists the Director in the following areas:

Hiring of personnel

Budgetary matters

Grant proposals and applications

Development of new parks facilities and programs

Attend meetings relating to park activities

Attends Mayor and Board of Aldermen meetings in absence of the Director

Conducts and maintains an inventory list and safety program for all facilities, playgrounds, vehicles and equipment. Update the Director upon completion and indicate items that need immediate attention.

Promotes the department of parks and recreation and the City of Hernando on the local, district, state and national level.

Maintains good public relations with the community.

KNOWLEDGE, SKILLS, AND ABILITIES

Sports and Recreation procedures and tournament management practices and methods.

Tournament management practices and methods

Budget process and procedures

Athletic activity rules

Athletic turf maintenance

Marketing strategies

Computer software, including word processing and spreadsheets

City purchasing procedures

Proper grammar and proper use of English in speaking and writing

Standards and regulations concerning employee safety

Federal and state statutes concerning the work of the department

General functions and operations of municipal government

Mathematical skills, including addition, subtraction, division and multiplication

Skills and Abilities

Leadership

Schedule and organize programs

Organization

Motivate and supervise employees

Work with volunteer coaches and the community

Prioritize daily work flow

Work as a team member with other employees

Meet specified or required deadlines

Make decisions within specified time restraints

Communicate effectively with residents, elected officials, other City employees, etc., both oral and written

Maintain confidentiality

Work independently

Handle multiple tasks simultaneously with frequent interruptions

Deal with others in a professional manner

Maintain professional composure in adverse situations

Follow departmental and City policies and procedures