CIPHI NL Executive Meeting Minutes – May 13 2014
Meeting called to order: 9:17
Executive Members Present: Laurie Hearn, Justin Kennedy, Nicholas Blake, Matthew Glover, Brenda Greene
Absent: Darroch Vokey
Approval of Agenda
Motioned By: Justin Kennedy
Seconded By: Matt Glover
Agenda Approved
Outline Roles & Responsibilities of Individual Positions
-Review of positions as outlined in Branch By-Laws
-Laurie Hearn indicated that going forward, regional reps to have increased communication with regional members; update with meeting minutes after each meeting
Action Item: Laurie to forward minutes to regional reps along with a list of members for each region
Nathan Gosse Award
-Laurie Hearn indicated this was created approx. 2 years ago, wasn’t issued last year
-Nominations to be accepted over coming months, presented at AEC
Action Item: Laurie Hearn to distribute criteria to executive, send out expression of interest to people who are interested in being on selection panel for award, distribute nomination information to members
By-laws Update
-As per recent AGM, By-Laws must be updated to reflect change to executive structure and addition of president elect position
Action Item: Laurie to update by-laws in conjunction with executive over next 2 months
Create Elections Procedures
-Lesson from recent election is that we need solid elections procedures
Tabled; to be addressed by Nominations Committee in future
Changeover signing authority on branch account
-As per branch by-laws, Laurie Hearn & Justin Kennedy to be signing authorities on branch account. This may cause logistical issues as Laurie is located in Marystown.
Motion to add Nicholas Blake as a signing authority to the branch account
Motioned By: Brenda Greene
Seconded By: Matthew Glover
Paying for Shipping of Historical Documents to Branch Historian
-Current request from Branch Historian for branch to cover cost of transfer of historical documents if necessary. Discussion on minimizing branch costs where possible, so before committing to covering costs, explore other options.
Action Items: Justin to contact Brian Moores, Pat Murray to collect materials and deliver to Cal Morgan.
NLPHA: Membership Renewal
-Email received from Pat Murray indicating that our membership has expired with NLPHA.
Action Items: Justin to contact Pat Murray with membership renewal form and cheque, as well as request NLPHA to re-issue cheque for profits from 2011 joint conference.
Branch Standing Committees Chairpersons:
Membership: Matt Glover
Education: Nicholas Blake
Nominations: Brenda Greene
Ways & Means: Justin Kennedy
Laurie Hearn member of all committees as per branch by-laws.
Noted by Nicholas Blake that current by-laws indicate that an auditor is to be appointed at the AGM for the upcoming term, and that was not done at this year’s AGM. Given it has not been done in the recent past, Laurie Hearn to contact Cal Morgan for history on the auditor position.
Motion to Adjourn: Nicholas Blake