CHISHOLM CITY COUNCIL
REGULAR MEETING – JULY 14, 2015
CALL TO ORDER
Mayor Michael A. Jugovich called the City Council Meeting to order in the City Hall Council Chambers at 5:30 p.m.
ROLL CALL
Present: Council MembersCook,Rahja,KevinScaia,and Mayor Jugovich
Absent: Councilor Campbell
Also Present: Interim Administrator Susan Schweiss, City Attorney Lou Cianni, Consulting Engineer Jim Johnson, Police Chief Mannerand Administrative Assistant Gornick
ADOPT THE AGENDA
Moved by CouncilorT. Scaiaand supported by Councilor K. Scaiato adopt the Agenda with three additions under New Business: Resolution No. 0715-73 Adopting Assessment for 4th St. SW; Administrator’s Salary; Declare Surplus Equipment
Voting Aye: AllMotion Carried
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
PUBLIC PARTICIPATION
Jeff Sterle, Auditor presented an overview of the 2014 audit.
John Newbauer expressed his concerns regarding the Wood Ordinance.
Jerry Pfremmer, a Real Estate Broker presented information on 112 NW 1st Street.
Luther Kemp, President of IROC gave an overview of the Club.
REPORTS
Public Works Acting Foreman, Don Haenke thanked the Council for approving the rental of the grader. The City Wide Drop Off is going very well. The City crew is painting curbs and crosswalks. He notified the Public that dumping of compost, branches and brush in garbage containers is not allowed. Please use the compost pile located near the cemetery.
Consulting Engineer, Jim Johnson gave construction status updates on the ongoing projects.
Other – Councilor Cook attended the Kids Plus meeting, they will be conducting a disc golf event during Doc Moonlight Graham Days. Councilor Kevin Scaiaintroduced Ms. Emily Anderson who was in attendance. The Chisholm Summer Recreation Program has 70 – 80 participants daily. He reported the bocce ball and volleyball leagues are in full swing. He attended the audit overview with Jeff Sterle. He congratulated Cassidy Perkovich on his recent wedding at the baseball field. He spent the day with Congressman Nolan on July 3rd. Councilor Todd Scaia attended the search committee meeting, they have set up interviews. He thanked the Council for authorizing Laumeyer Human Resource Solutions to assist in the search to fill the Administrator’s position.
Mayor Jugovichthanked City Attorney Louis J. Cianni for his many dedicated years of service and made recognition of his upcoming retirement.
ACCEPT THE CONSENT AGENDA
Moved by CouncilorK. Scaiaand supported by Councilor Rahjato accept the Consent Agenda, including the List of Bills, Communications, Minutes of the previous City Council meeting of June 23, 2015, Payroll and Overtime.
Voting Aye: AllMotion Carried
Unfinished Business:
SCHOOL RESOURCE OFFICER (SRO) AGREEMENT
Moved by Councilor Cook and supported by Councilor T. Scaia to enter into agreement with ISD #695 for a School Resource Officer.
Voting Aye: AllMotion Carried
CHISHOLM CITY COUNCIL
REGULAR MEETING – JULY 14, 2015
(CONTINUED)
New Business:
ZONING ISSUE – 21 NW 1ST ST
This was an informational item at this time.
HR GREEN PROFESSIONAL SERVICES AGREEMENT LAKEVIEW ADDITION SEWER SHED
Moved by Councilor Cook and supported by CouncilorRahja toapprove the professional services agreement with HR Green for the Lakeview Addition Sewer Shed for an amount not to exceed $9, 958.00.
Voting Aye: AllMotion Carried
RESOLUTION NO. 0715-70 CIRRSD TO FILE APPLICATION WITH MN MANAGEMENT & BUDGET OFFICE FOR CAPITAL BUDGET GRANT
Moved by CouncilorCookand supported by CouncilorK. Scaia to adopt Resolution No. 0715-70 to file an application for a grant with the MN Management and Budget Office for a portion of the cost of its advanced treatment of mercury removal.
Voting Aye: AllMotion Carried
RESOLUTION NO. 0715-71 CIRRSD TO FILE APPLICATION WITH MN MANAGEMENT & BUDGET OFFICE FOR CAPITAL BUDGET GRANT
Moved by Councilor Cook and supported by Councilor K. Scaia to adopt Resolution No. 0715-71 to file an application for a grant with the MN Management and Budget Office for a portion of the cost of its infiltration and inflow elimination program.
Voting Aye: AllMotion Carried
RESOLUTION NO. 0715-74 SET HEARING FOR PROPOSED ASSESSMENT FOR 5TH AVE NW
Moved by CouncilorCookand supported by CouncilorT. Scaiato adopt Resolution No. 0715-74 to declare cost to be assessed, order preparation of proposed assessment, and set a hearing for Tuesday, August 11, 2015 at 5:00 pm for the 5th Avenue NW Infrastructure Improvement Project.
Voting Aye: AllMotion Carried
CHANGE ORDER FOR 3RD AVENUE NE
Moved by CouncilorCookand supported by Councilor Rahjaapprove the change order request from Jola & Sopp in the amount of $41,694 for the 3rd Avenue NE Project contingent upon the consulting engineers approval.
Voting Aye: Councilors Cook, Rahja, T. Scaia and Mayor Jugovich
Voting No: Councilor K. ScaiaMotion Carried
PAYMENT REQUEST 3RD AVE NE
Moved by Councilor Cook and supported by Councilor T. Scaia to approve the payment request from Jola and Sopp for the 3rd Avenue NE project in the amount of $182,509.35.
Voting Aye: AllMotion Carried
CHISHOLM CITY COUNCIL
REGULAR MEETING – JULY 14, 2015
(CONTINUED)
CHANGE ORDER FOR 4TH STREET SW
Moved by Councilor T. Scaiaand supported by Councilor Cooktoapprove the change order request from Utility Systems of America in the amount of $12,443.50 for the 4th Street SW Project.
Voting Aye: AllMotion Carried
PAYMENT REQUEST FOR 4TH ST SW
Moved by Councilor T. Scaia and supported by Councilor Cooktoapprove the payment request from Utility Systems of America for the 4th Street SW Project in the amount of $170,868.43.
Voting Aye: AllMotion Carried
SIDEWALK REPLACEMENT 4TH STREET SW
This was an informational item at this time.
RESOLUTION NO. 0714-73 ADOPTING ASSESSMENT 4TH ST SW
Moved by CouncilorK. Scaia to table this item. Motion failed due to lack of a second. Motion Failed
After motion failed this was treated as an informational item at this time.
RESOLUTION NO. 0715-75 APPLICATION FOR IRRRB GRANT FOR IROC
Moved by Councilor Cook and supported by Councilor Rahja to adopt Resolution No. 0715-75 to authorize the administrator to apply for a grant to the IRRRB Laurentian Vision Partnership Program for construction of eight (8) miles of off-road bike trail for the Chisholm trail system and Iron Range Off-Road Cycles.
Voting Aye: AllMotion Carried
DECLARE SURPLUS EQUIPMENT
Moved by Councilor Cook and supported by Councilor T. Scaia to declare the Zoll M Series Monitor from the Chisholm Ambulance as surplus equipment.
Voting Aye: AllMotion Carried
112 NW 1ST STREET
Moved by Councilor K. Scaia and supported by Councilor T. Scaia to accept payment of $6,500 for the outstanding utility bill at 112 NW 1ST Street due to a frozen water line break in 2014.
Voting Aye: Councilor Cook, K. Scaia, T. Scaia and Mayor Jugovich
Voting No: Councilor RahjaMotion Carried
RESOLUTION NO. 0715-72 ACCEPT GRANT FROM CCF FOR AED’S
Motion by Councilor K. Scaia and supported by Councilor T. Scaia to adopt Resolution No. 0715-72 to accept the $1,100 grant from the Chisholm Community Foundation for the Automated External Defibrillators (AED’s).
Voting Aye: AllMotion Carried
ADMINISTRATOR’S SALARY
Moved by Councilor T. Scaia and supported by Councilor Rahja to set the new Administrator’s salary rangefrom $72,000 - $90,000 per year.
Voting Aye: AllMotion Carried
ACTUARIAL SERVICES AGREEMENT
Motion by T. Scaia and supported by Councilor K. Scaia to approve the agreement with Hilde, Inc. of Minneapolis, MN for actuarial consulting services for the term January 1, 2015 and ending December 31, 2017.
Voting Aye: AllMotion Carried
CHISHOLM CITY COUNCIL
REGULAR MEETING – JULY 14, 2015
(CONTINUED)
CCF CORPORATE SPONSOR
Moved by Councilor T. Scaia and supported by Councilor K. Scaia tocontinue support of the Chisholm Community Foundation (CCF) as a Corporate Sponsor in the amount of $1,000.
Voting Aye: AllMotion Carried
SCHEDULE BUDGET MEETING
Moved by Councilor T. Scaia and supported by Councilor Rahja to schedule a budget meeting for Tuesday, August 25, 2015 at 5:00 p.m.
Voting Aye: AllMotion Carried
ACCEPT LETTER OF RESIGNATION
Moved by Councilor Cook and supported by Councilor K. Scaia to accept the letter of resignation from City Attorney Louis J. Cianni effective July 31, 2015 due to retirement.
Voting Aye: AllMotion Carried
TRENTI LAW FIRM
Moved by Councilor Cook and supported by Councilor T. Scaia to enter into agreement with Trenti Law Firm of Virginia, MN for legal services from August 1, 2015 through December 31, 2015.
Voting Aye: AllMotion Carried
RECESS TO CLOSED SESSION
TO DISCUSS SIDE LETTER FOR INTERIM ADMINISTRATOR
Moved by Councilor K. Scaia and supported by Councilor Cook to recess the meeting to Closed Session at7:28 pm.
Voting Aye: AllMotion Carried
ADJOURN CLOSED SESSION RECONVENE REGULAR COUNCIL MEETING
Moved by Councilor Cookand supported by Councilor K. Scaia to adjourn the Closed Session at7:33pm. and reconvene the regular council meeting.
Voting Aye: AllMotion Carried
MAPE SIDE LETTER FOR INTERIM ADMINISTRATOR
Moved by Councilor K. Scaia and supported by Councilor Cook to approve the MN Association of Professional Employees (MAPE) Side Letter for Interim Administrator Schweiss.
Voting Aye: AllMotion Carried
ADJOURN MEETING
Moved by Councilor T. Scaia and supported by Councilor Cook to adjourn the council meeting at 7:35 p.m.
______Michael A. Jugovich
Mayor
Attest:
______
Susan Schweiss
Interim City Clerk-Treasurer/Administrator