CHIEF BUDGET DIRECTOR/CHIEF PROCUREMENT OFFICER
CAF 19 Salary - $1796.69 - $2010.13
The Budget Director/Chief Procurement Officer provides collaborative, forward thinking and responsive leadership in the planning, development, and subsequent review of the City's annual budget and the mission and strategic priorities. In addition, this role advises the Mayor and City department heads regarding financial accountability.
DESCRIPTION OF RESPONSIBILITIES
Budget
The position promotes the alignment of department goals and objectives with those of the Mayor; reviews, evaluates, and monitors service delivery methods and systems; keeps the Mayor informed of department activities and operations; regularly meets with management to coordinate and provide input into services; disseminates and ensures the execution of City-wide financial longevity plans, strategies, initiatives, values, policies and procedures.
Analyzes financial and economic data and trends; analyzes changes in federal, state, and local laws and regulations that have an economic impact on the City. Prepares recommendations and reports for the Mayor and for financial management strategies, plans, policies, and actions. Prepares and delivers public information regarding the City's financial performance and long-range strategic planning.
Oversees the development and preparation of the Mayor's budget recommendations, including the general fund, the enterprise funds and capital improvement programs.
Participates with City department heads and others in presenting the budget before the City Council. Monitors the implementation and compliance with adopted budgets through direction of the Budget & Purchasing Administrator and coordination with City department heads.
Procurement
As delegated by the Mayor, the Budget Director/ Chief Procurement Officer, oversees purchasing, procurement, and contracting functions performed by all departments including the school department. This includes authorization of purchase orders and contracts up to limits assigned.
Reviews departmental requests; maintains contacts with sources of supply; interviews vendors and receives and tabulates bids. Reviews and negotiates contracts and supervises preparation of purchase orders and related work. Follow up on delivery of purchases and checks for compliance with agreements and contracts. Advises departments and vendors as to established procedures.
Authorizes methods and procedures for all procurement transactions. Establishes procedures for formal advertising, bid proposals and requests for proposals consistent with City and State rules and regulations. Responsible for the transfer, sale, exchange or trade of supplies, materials and equipment in accordance with applicable statutes and ordinances.
QUALIFICATIONS AND EXPERIENCE
Five years of progressively responsible experience in public procurement including supervisory responsibilities. Massachusetts Certified Public Purchasing Official (MCPPO). Chief Purchasing Agent/Procurement officer experience a definite plus. A B.A./B.S in Business Administration, Finance or Public Administration strongly encouraged. Salary range $1796.69 to $2010.13 weekly
KNOWLEDGE, SKILLS & ABILITIES:
Expert knowledge of municipal finance management and all related laws, bylaw, rules, and regulations. Complete working knowledge of and skill in using computer applications for accounting and financial management. Ability to establish and maintain complex financial record keeping systems. Ability to analyze and interpret financial data and to present findings clearly in multiple forums
Ability to recognize city-wide priorities and work cooperatively to support their accomplishment. Ability to analyze complex issues and to develop relevant and realistic plans, programs and recommendations. Excellent organizational, planning, decision-making, public speaking and supervisory skills; ability to conceptualize and put into operation goals and objectives for the department.
Ability to work with a high level of detail; ability to prioritize multiple tasks and deal effectively with interruptions, often under considerable time pressure; ability to identify and analyze complex issues and to develop appropriate recommendations.
All qualified applicants should send their cover letter and resume to: Jeanine Femino Camuso Assistant Director of Personnel at Medford City Hall 85 George P. Hassett Drive, Medford Ma 02155, 781-393-2406, fax - 781-391-3546. The posting will also be on line at www.medfordma.org under employment opportunities. The City of Medford is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.