CHESILHURSTSCHOOL DISTRICT

SHIRLEYB.FOSTERELEMENTARY SCHOOL

CHESILHURST, NJ 08089

Minutesfor May 15, 2017

Executive Session – (If Needed)

Regular Meeting – 6:38 PMMaria Littles, President

  1. CALL TO ORDER
  1. FLAG SALUTE

3. SUNSHINE NOTICEMaria Littles, President

The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meeting of the public bodies at which any business affecting their interests is discussed or acted upon.

In accordance with the provisions of this Act, the Chesilhurst Borough Board of Education has caused notice of this meeting to be published by having the date, time and place advertised in the Courier Post, and posted in the school and at borough hall.

  1. ROLL CALL

Wadia Alwan

Board Member / Roll Call
Mr. Harmon / Present
Mrs. Barney / Present
Mrs. Littles / Present
Mr. Littles / Present
Mrs. Worthington / Present
Mrs. Saylor / Absent

Was a quorum established? Yes ___X______No______

Also Present: Dr. Frank Badessa, Board Secretary, Jaime Ocasio, Building Mantenance

5. BUSINESS OFFICE REPORTS

APPROVAL OF MINUTES

  1. Motion to approve the Budget Hearing and Regular Minutes for April 24, 2017.

Board Member / Motion / Second / Roll Call
Mr. Harmon / Yes
Mrs. Barney / X / Yes
Mrs. Littles / Yes
Mr. Littles / X / Yes
Mrs. Worthington / Yes
Mrs. Saylor

Motion carried by roll call vote.

  1. Motion to approve the Board Payment Approval List for May 2017.

Board Member / Motion / Second / Yes
Mr. Harmon / X / Yes
Mrs. Barney / X / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / Yes
Mrs. Saylor

Motion carried by roll call vote.

6. FINANCE

  1. Motion to approve the following Financial Reports in items 1 through 6.
  1. Payment of Bills

Approve payment of May, 2017 bills as submitted and listed for the minutes

  1. Board Secretary Report

Approve the Board Secretary Report in accordance with 18A:17-36 and 18A:17-9 for the months of March 31, 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10(c)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

  1. Treasurer’s Report

Approve the Treasurer’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of March 31, 2017, The Treasurer’s Report and Secretary’s Report are in agreement for the month of March 31, 2017.

  1. Revenue Amount or Revenue Sources

Approve the Board Secretary’s Revenue report for March, 2017 in accordance with N.J.A.C.6A:23A-16.10(c)2 certifies that there are no changes in anticipated revenue amount or revenue sources.

  1. Board of Education Certification

Approve the Board of Education Certification forMarch, 2017 pursuant to N.J.A.C.6A:23A-16.10(c)3, we certify that after review of the secretary’s monthly financial report (appropriations section) and to the best of our knowledge, no major account or fund has been over expended and that sufficient funds are available to meet the district’s financial obligation for the remainder of the fiscal year.

  1. Budget Transfers

Approve the Budget Transfers and new account appropriations for March 2017 as attached to theses minutes, and when required, pending the New Jersey Commissioner of Education’s approval as specified in 6A:23A-13.3.

Board Member / Motion / Second / Roll Call
Mr. Harmon / Yes
Mrs. Barney / Yes
Mrs. Littles / Yes
Mr. Littles / X / Yes
Mrs. Worthington / X / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. PERSONNEL
  1. Motion to approve Joshua Fleig, School Business Administrator fromJuly 1, 2017 to June 30, 2018 at the rate of $3,600.00 dollars.

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / Yes
Mrs. Littles / X / Yes
Mr. Littles / Yes
Mrs. Worthington / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. REQUEST FOR PROPOSALS

1 Motion to award Business Office Services for School Board Secretary and related office services from July 1, 2017 to June 30, 2018to School Professional Services for $35,000.00.

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / X / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. Motion to approve Mr. Rocky L. Peterson of Hill Wallack LLP as Board Solicitor from July 1, 2017 to June 30, 2018 at an hourly rate of $165.00 per hour.

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / Yes
Mrs. Littles / Yes
Mr. Littles / X / Yes
Mrs. Worthington / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. Motion to approve Nightlinger, Colavita & Volpa, as district auditors for the

2017- 2018 school year for a fee not to exceed $13,860.00 including preparation of the CAFR.

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / X / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. Motion to approve Educational Business Services to provide Business Services for July 1, 2017 through June 30, 2018 to include the following: School Business Staffing Services at the sum of Custodial/Grounds staff at $24,000.00, and Secretarial staff at $16,000.00. Help Desk Staff $1,800.00.

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / X / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. Motion to approve the Richard Hardenbergh Insurance Agency as Insurance agent for the 2017-2018 school year. (No Fee)

Board Member / Motion / Second / Roll Call
Mr. Harmon / Yes
Mrs. Barney / X / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / X / Yes
Mrs. Saylor

Motion carried by a roll call vote.

OTHER BUSINESS

  1. Motion to approve the Interlocal Agreement with the Education Service Center atthe rate of 5% for administrative fee.

Board Member / Motion / Second / Roll Call
Mr. Harmon / Yes
Mrs. Barney / X / Yes
Mrs. Littles / Yes
Mr. Littles / X / Yes
Mrs. Worthington / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. Motion that it be resolved that the Chesilhurst Board of Education does not require the Archway Schools to charge students for reduced and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulations.

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / X / Yes
Mrs. Saylor

Motion carried by a roll call vote.

  1. Motion to offer Mr. Jamie Ocasio training at the Camden County Vocational and Technical School for the HVAC program beginning September of 2017 pending the signing of an agreement.

Board Member / Motion / Second / Roll Call
Mr. Harmon
Mrs. Barney
Mrs. Littles
Mr. Littles
Mrs. Worthington
Mrs. Saylor

Motion carried by a roll call vote

7. PUBLIC COMMENTS:N/A

  1. Motion to open the meeting to the public for all general comments.

Board Member / Motion / Second / Roll Call
Mr. Harmon
Mrs. Barney
Mrs. Littles
Mr. Littles
Mrs. Worthington
Mrs. Saylor

Motion carried by a roll call vote.

Motion to close meeting to public.N/A

  1. Motion to approve the adoption of the Executive Session Resolution and adjournment to Executive Session at 7:55 pm.

BE IT RESOLVED that pursuant to Section 8 of the Open Public Meetings Act, the public shall be excluded from the portion of the meeting involving the discussion of legal and personnel matters.

FURTHER that actions taken, if any, will be disclosed when the meeting is opened to the public.

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / X / Yes
Mrs. Saylor

Motion carried by a roll call vote.

8. ADJOURNMENT

Motion to adjourn the meeting at 8:08 PM

Board Member / Motion / Second / Roll Call
Mr. Harmon / X / Yes
Mrs. Barney / Yes
Mrs. Littles / Yes
Mr. Littles / Yes
Mrs. Worthington / X / Yes
Mrs. Saylor

Motion carried by a roll call vote.

Respectfully submitted,

Frank Badessa, Ed. D.

NEXT MEETING:Monday, June 19, 2017 6:30 PM