Check list for TM –CORPORATE

Sr No / Particulars / Submitted (Yes/no)
A. / Application Form (Form A1) )
  • All pages duly signed and Photo affixed
  • All details should be filled

B. / Additional Documents
Certified true copy of Board Resolution authorizing company directors/officials to apply and sign on behalf of Company
Annexure C-1 and C-1A - Net worth Certificate
  • Net worth should be latest computed as per prescriber method
  • Details should be given of each item considered in the computation
  • Even if the amount of any item involved in the computation is nil, it should be stated in the computation.

Annexure C-4 - Details of shareholding Pattern
  • Duly signed by authorized signatories
  • Certified by CA

Annexure C-5 - Details of Dominant Promoter Group
  • Duly signed by authorized signatories
  • Certified by CA

Annexure C-6 – Undertaking from Relatives/Corporates Support
  • Duly signed by the person giving support and witness
  • Certified by CA

User ID Application Form
BPO/KPO Undertaking
Declaration Regarding Association / Non-Association With Politically Exposed Persons
Undertaking for exposure through clearing member
Summary Sheet
  • Stamped and signed by directors

Identity card for Interview
C. / Clearing member Documents
1. / Letter from Clearing member for agreeing to clear the trades of TM
2. / TM-CM Agreement
D. / SEBI Registration Documents:
FORM A –As prescribed in SEBI Format
  • All the pages are signed and stamped by the authorized signatory as per Board Resolution
  • Declaration of the applicant and the recommendation of the Exchange is on the same page.
  • Designated director has passed at least 12th standard or equivalent examination from an Institution recognized by the Government.

Additional InformationForm
  • Each page should be stamp and signed by the authorized signatory as per Board Resolution
  • Declaration of the applicant and the certification of the Exchange should be on the same page.

Members Undertaking for SEBI Registration,
  • Signed by two designated directors

Fit & proper person’ undertaking
  • Signed by two designated directors

Undertaking regarding violations/non-adherence to securities /commodities market related regulations
  • Signed by two designated directors

Declaration of Details of Clearing Member
Top 5 Shareholders Details
E. / Undertaking:
TM Undertaking
  • On Rs. 500 Stamp Paper
  • Stamp Paper in the name of the company
  • Signed by Two authorized directors on all pages & Notarized on all pages
  • Date of Notary and Date of Execution should be the same
  • Rubber Stamp/Seal on all pages
  • Witness name and sign on last page
  • All hand insertions /corrections signed by Authorized signatories

Nextra CTCL (NCTCL) Undertaking (Refer Circular No. NCDEX/TECHNOLOGY-016/2016/126 dated May 31, 2016)
  • Whether as per our format
  • On Rs. 500 stamp paper
  • Stamp paper should be in favour of “National Commodity & Derivative Exchange Limited”
  • Signed by Two authorized directors on all pages & Notarized on all pages
  • Date of Notary and Date of Execution should be the same
  • Rubber Stamp/Seal on all pages
  • Company common seal, along with full name and signature on last page
  • All hand insertions /corrections signed by Authorized signatories

F. / Other Supporting Documents:
Copy of Memorandum of Association
  • First and Last page of MOA should be attested by applicant
  • In the main objet of MOA, Commodity broking / trading / hedging / financing / processing / financial services should be one of the objects of the company

Copy of Article of association (First and Last page of AOA should be attested by applicant)
Copy of Certificate of Incorporation (should be attested by applicant)
Photograph of all directors
Copy of PAN card of Applicant Member attested by CA/ Gazetted Officer/ or practicing company Secretary
Proof of Address of the Applicant attested by CA/ Gazetted Officer/ or practicing company Secretary
Copy of PAN Card of all Directors attested by CA/ Gazetted Officer/ or practicing company Secretary
Copy of Aadhar card of all Directors attested by CA/ Gazetted Officer/ or practicing company Secretary
Proof of Address of the all directorsattested by CA/ Gazetted Officer/ or practicing company Secretary
Proof of Education Qualification certificate of all directors attested by CA/ Gazetted Officer/ or practicing company Secretary
Experience Certificate of all directors attested by company
  • Experience should be of Minimum two years in commodity /security market

Copy of PAN card of all shareholders attested by CA/ Gazetted Officer/ or practicing company Secretary
Copy of Aadhar Card of all shareholders attested by CA/ Gazetted Officer/ or practicing company Secretary
Copy of PAN card of compliance officer attested by CA/ Gazetted Officer/ or practicing company Secretary
Copy of PAN card of Associate Companies/Partnership/ Proprietorship Firm having direct/indirect interestattested by CA/ Gazetted Officer/ or practicing company Secretary
Copy of PAN card of sales personnel or approved user
Specimen signature of authorized representative/s attested by bank officials with stamp of bank
Conduct Certificate from Bank /Reference letter from Bank with details of facilities availed.
Status/Conduct Certificate from the Other commodity/stock Exchange
Last three years Copy of Income Tax Return
Last three years audited B/S to be submitted, certified by C.A. (not applicable for newly formed Co )
Copy of two approved user Certificate attested by applicant
Acknowledge copy of In-principal approval letter issued after the interview
G. / Fees and Deposits:
i)Processing fees (applicable tax) (onetime, non-refundable) Rs. 2000
ii)Admission Fee (applicable tax) (onetime, non-refundable) Rs 500000
iii)Annual membership fees (applicable tax) (onetime, non-refundable) Rs.20000
Demand Draft/Pay order/ at par cheque drawn in favor of “National Commodity & Derivatives Exchange Limited” payable at Mumbai towards membership fees
i)SEBI Registration Fees Rs. 50000
ii)SEBI Annual Regulatory Fees NIL
DD in favor of “Securities and Exchange Board of India” payable at Mumbai towards SEBI Registration fee and SEBI Annual Fee
Base Capital:
i)Interest Free cash security Deposit Rs. 7.5 Lakh
ii)Collateral Security Deposit NIL
Base Minimum Capital:
i)Interest Free Cash Security Deposit Rs. 2.50 Lakh
ii)Collateral Security Deposit Rs. 7.50 Lakh
H. / For Member Code Activation:
Provide Bank Accounts details as per circular No. NCDEX/COMPLIANCE-016/2016/239 dated September 27, 2016
Comtrack account
Fidelity Insurance
Copy of Registration of Principle officer in FIU