CENTRE FOR GLOBAL PROGRAMMES

DEVELOPMENT OF STUDENT EXCHANGES – CHECKLIST FOR PROSPECTIVE LINKS AT DEPARTMENTAL LEVEL

Please note that all questions on this checklist must be answered as fully as possible. Please ensure that you consult the University’s Policy Statement on study abroad before completing this checklist.

  1. Prospective partner details

Institution name:
Location (please indicate if there is more than one campus)
Website. (Please also provide a link to the webpage for incoming exchange students if possible)
  1. York department:

  1. Which member of staff will be primarily responsible for administering this exchange (this will include promoting the exchange, counselling interested students, sending their applications to the partner institution, giving pre-departure advice and liaising with the host institution)?Who will be the alternate in case of prolonged absence?

  1. How was this proposed link initiated (for example, were you approached by the partner institution; are there pre-existing links with this institution)?

  1. Please indicate whether a preparatory visit was conducted in anticipation of this exchange (if so, please give details of who visited and when the visit was undertaken).

  1. How does the proposed partnership fit into the Department’s overall strategic priorities?

  1. Please provide evidence of the quality and reputation of the prospective partner institution (e.g. from rankings / survey data; existing links with other UK institutions).

  1. To the best of your knowledge, are there any reputational risks that might arise from working with the proposed partner?

  1. Please confirm (as far as possible) that the proposed partner has the legal ability to enter into an agreement with the University. Would any state approval be required? If possible, indicate who in the institution needs to approve any exchange agreement.

  1. What evidence do you have that there will be demand from York students for this exchange?

  1. Exchange schemes are based on the principle of reciprocal exchange but imbalances may build up, often in York’s disfavour. How will any serious imbalance of flows be addressed?

  1. How many students will be exchanged each year?

  1. What will be the initial period of the agreement? (please include a specific start and end date)

  1. Will the proposed exchange act as an ‘additional’ part of the student’s York degree, or will it ‘replace’ York credit?

  1. What is the academic year / modular structure of the proposed partner institution, and how does this fit with the York model?

  1. What is the proposed length of the exchange (1, 2 or 3 terms)?

  1. Please indicate the curricula available to visiting students at the partner institution, and how this fits with the York curriculum? (As indicated in the Policy Statement on Study Abroad, please consider subject, credit volume and level, giving as much detail as possible).

  1. Please confirm that the Department concerned and the student will agree a programme of study to be undertaken at the partner institution via a learning agreement(as described in paragraphs 16 and 17 of the Policy exchanges involving replacement credit this will include the Department ensuring that students are meeting stage level learning outcomes and ensuring that any prerequisites for later modules in the programme are covered.

  1. What is the Language of Instruction(including required standard of foreign language ability if studying in a language other than English)

  1. How, to the best of your knowledge, will students be assessed while at the partner institution? Do you have any concerns over the quality and integrity of assessment?

  1. How will marks from the partner institution be treated for the purposes of the York degree (please give as much information as possible, attaching grade conversion tables if appropriate)?

  1. What are the partner institution’s application procedures and deadlines?

  1. Please provide evidence below of the quality and appropriateness of the support arrangements and facilities at the partner institution. What are the partner institution’s arrangements for the following (please give as much information as possible):

Supervision of guidance to students
Accommodation
Orientation activities/
Pre-arrival information
Other Induction / Support for visiting students
Laboratory provision (if applicable)
Learning Resources (e.g. IT and library facilities)
Support for Disabled Students
Health Insurance required
Support in Language Provision (for non-Anglophone countries / institutions)
  • Are there any barriers likely to be posed to students from the structure and legal, regulatory and cultural context of the host institution / country?(Think particularly about:
  • equality and diversity issues, with reference to the protected characteristics under the UK Equality Act 2010),
  • higher education methods / assumptions (where these are substantially different to the UK, support arrangements are in place to aid transition);
  • cost to students, including maintenance / accommodation costs/ taxes
  • an implication of BREXIT may be that there will not be Erasmus funding in the future. How will this affect recruitment?

  1. Are there any particular health and safety issues that need to be considered (for example, personal safety of students on the host campus and in the host country)?

Any other comments
Please attach evidence of approval by the Departmental Board of Studies.

Completed by: Date:

Approved by: Date:

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