CARDIFF UNIVERSITY ENVIRONMENTAL MANAGEMENT SYSTEM

ENVIRONMENTAL OBJECTIVES AND TARGETS 2016/17 – UNIVERSITY WIDE

Document History

Author(s) / Katrina Henderson / Date / May 2015 / Review Date / September 2017
Revision Number / Date / Amendment / Amended by
.1 / 11.11.14 / Rewording within Ethical investment to include actions: PRI and CDP / KAH
.2 / 23.1.15 / KPI’s updated following publication of University League / KAH
.3 / 29.5.15 / Amendment following approval by UEB / KAH
.4 / 24.8.15 / Change of Name(s) from OSHEU to Safety and Staff Wellbeing and Combine Campus Facilities and Estates / KAH
.5 / 24.8.15 / Insert progress column / KAH
.6 / 3.3.16 / Update progress / KAH
.7 / 20.5.16 / Insert comment box to allow for descriptor and approval of timescale slip and new timescale / KAH
.8 / 31.5.16 / Insert comment box for each objective & Review date extended / KAH
.9 / 14.11.16 / Review of timescales – progress comment included in comment box / KAH

EMS Objectives and Targets 2015/2016LiFE Framework

Performance indicators 2013/14 (UL data):

Carbon intensity change9.55%

Carbon reduction since 2005-48.4%-21.50%

Waste production 78.63 Kg/FTE

Water use 13.74 m3/FTE

Recycling rate (recycled/composted/AD)43.51%51.32%

Environmental Management System Objectives and Targets 2016/2017

Leadership and Governance
Objective / Actions / Target / Timescale / Lead / Progress
Leadership
Provide awareness to all Governors/
Council members /
  • Circulate EAUC Guide
/
  • All Governors and Council members engaged in sustainability/
social responsibility / Reviewed timescale December 2016 / Safety & Staff Wellbeing / COMPLETE – Paper went to Council February 2017
Ethical Investment /
  • Investigate United Nations-supported Principles for Responsible Investment (PRI)
  • Investigate Carbon Disclosure Project’s (CDP) climate change program
  • Review University League requirements
/
  • Position paper
/ Reviewed timescale September 2017 / Finance / Contact being made with Edinburgh and St Andrew’s Universities
COMMENT:FURTHER RESEARCH BEING CARRIED OUT ON WAY FORWARD FOLLOWING USS CLIMATE CHANGE ASSEMBLY
Develop Sustainability Strategy /
  • Produce Sustainability Vision Statement
  • Review link to CSR Policy
  • Produce environmental sustainability report for UEB
  • Carry out SWOT analysis
  • Engage with staff and students through Focus groups (Sustainability week)
  • To include four elements of sustainability
-Environment; Economy; Society; Language and culture /
  • Vision Statement to be launched at Green Impact Awards, June 2015
/ Reviewed timescale
Sustainability report December 2016
CSR March 2017 / Safety &Staff Wellbeing/
PLACE / Vision statement approved. Now on website. Sustainability within Annual review March 2017.
Consultation currently taking place for development of Sustainability Enabling Strategy
COMMENT: SUSTAINABILITY VISION STATEMENT COMPLETE APPROVED BY UEB MAY 2015. CSR TASK AND FINISH GROUP SET UP WILL REPORT DURING ACADEMIC YEAR 2016/17. ENVIRONMENTAL SUSTAINABILITY REPORT BEING DEVELOPED WILL REPORT TO UEB/HSE/COUNCIL DECEMBER 2016.FOCUS GROUPS CARRIED OUT DURING SUSTAINABILITY WEEK 2014 STAFF AND STUDENTS.
Develop sub strategy for student and staff engagement for sustainability /
  • Oversight and involvement Carbon Management Plan.
  • Oversight and involvement environment or sustainability policy / plan / strategy.
  • The university sustainability policy / plan, issues and student engagement opportunities for sustainability are a component of student induction processes.
  • University actively supports an annual Go Green Week or environment / sustainability week.
  • The university runs environmental sustainability campaigns that reach all students and staff.
  • Availability of university funds and / or resources /support for student or staff-led practical sustainability projects (e.g. campus allotments, recycling schemes etc.).
/
  • Staff and student engagement to form sub strategy of main sustainability strategy.
/ Reviewed timescale September 2017 / Safety & Staff Wellbeing /
PLACE
COMMENT: ALL SUSTAINABILITY RELATED POLICIES ARE REVIEWED THROUGH THE EMS GROUP WITH STUDENT REPRESENTATION. UNIVERSITY HAS A SUSTAINABILITY WEEK INVOLVING BOTH STAFF AND STUDENTS. UNIVERSITY PEOPLE AND PLANET SOCIETY ALSO RUN A GO GREEN WEEK. GREEN IMPACT/BLACKOUT/STUDENT SWITCH OFF WITH BOTH STAFF AND STUDENT ENGAGEMENTRUN DURING 2016/17. DUE TO MASTERPLAN LAND PREVIOUSLY USED BY STUDENTS FOR ALLOTMENT IS BEING DEVELOPED. ACTVITIES. ACTIONS COMPLETE. MOVE TO EMBED SUSTAINABILITY WITHIN UNIVERSITY STRATEGIES RATHER THAN HAVE STAND ALONE DOCUMENTS.NEW UNIVERSITY STRATEGY WILL BE LAUNCHED IN WINTER 2017 – SUSTAINABILITY STRATEGY WILL BE REVIEWED INLINE WITH THE NEW UNIVERSITY REQUIREMENTS
Staff engagement and Human Resources
Improve Communication /
  • compile Sustainability e-learning package for all staff and students (GL)
  • Seek to embed Environmental activities within PDR discussion for all staff
/
  • Available to all staff and students
  • Liaise with Cardiff People to embed an environmental sustainability question into the new appraisal system.
/ Reviewed timescale September 2017 / Safety & Staff Wellbeing
Safety & Staff Wellbeing/
HR / Sustainability induction slides circulated to ECO’s and available on internet.
COMMENT:.DISCUSSION HAS TAKEN PLACE WITH HR, AGREED TO EMBED PROMPT FOR DISCUSSION ON ENVIRONMENTAL ACTIVITIES WITHIN PDR DISCUSSION. ‘SUSTAINABILITY AT CARDIFF’ PRESENTATION BEING DEVELOPED WITH AIM TO INCLUDE LINK WITHIN 90 STARTER PACK AND PROVIDE TO ALL STAFF AND STUDENTS.
Estates and Operations
Biodiversity
Biodiversity Action Plan /
  • Review current action plan
  • identify and install swift box sites around main campus
  • identify and plant wild flower areas around residences (funding secured)
/
  • To ensure the University has a coordinated approach to Biodiversity in its Estate management and that Biodiversity issues are part of the process for all new builds and refurbishments.
/ Reviewed timescale August 2016 / Safety & Staff Wellbeing /
Estates & Campus Facilities / 27 Swift nesting boxes installed at Talybont August 2014 (externally funded / sponsored)
Areas identified, funding agreed to pay for work to be completed. To take place during 2016/17 academic year.
COMMENT: ACTION PLAN REVIEWED AUGUST 2017.
Construction and Refurbishment
Reduce amount of waste from refurbishments going to Landfill. /
  • Establish baseline on all refurbishment waste for recycling.
/
  • Reduce amount of waste from refurbishments going directly to Landfill.
/ Reviewed timescale October 2017 / Estates & Campus Facilities / Awaiting response from DS
COMMENT: CURRENTLY GATHERING DATA FROM REFURBISHMENT CONTRACTS.PAPER PREPARED TO GO TO UEB TO SECURE FUNDING FROM WELSH GOVERNMENT, WILL GO BEFORE SEPTEMBER 2017.
Energy
Investigate the feasibility of Utility charging across Colleges /
  • provide shadow costs for new colleges based on 2013/2014 usage
/
  • to implement energy apportionment across University 2014/15
/ April 2015 / Finance / COMPLETE
Carbon Management Plan /
  • review staff and student travel emissions
  • review procurement emissions
  • review short term reduction targets
/
  • Maintain emissions from staff and student travel and procurement during 2013/14 – review target within the year.
  • Reduce carbon intensity change from 9.55%
  • Improve carbon reduction (since 2005) - current figure -48.4%
/ June 2016
September 2017 / Estates & Campus Facilities/PMITS
Procurement/ Estates & Campus Facilities
/ Finance / The next Staff and Student Travel Survey is planned for 2017/18 at which point we will be able to ascertain whether this has been achieved.
COMMENT: CMP BUSINESS CASE BEING WRITTEN TO REQUEST AGREED PRINCIPLE ON LONGER TERM FUNDING (5 YEARS), WITH REQUIREMENTS TO REPORT BACK ANNUALLY FOR RELEASE OF FOLLOWING YEARS BUDGET. IN ADDITION UTILITY BUDGET TO BE RING FENCED TO ALLOW FUNDING OF ADDITIONAL PROJECTS FROM SAVINGS.COMMENT AS ABOVE PAPER TO GO TO UEB BEFORE SEPTEMBER 2017 TO SECURE FUNDING FROM WELSH GOVERNMENT GREEN GROWTH WALES.
To make scientific labs more sustainable /
  • Increase number of labs taking part in Green Impact from 1 (2013/14)
  • Produce sustainable labs guidelines
  • Publicise and roll out to rest of campus
/
  • At least 5 labs take part in Green Impact (2014/15)
  • Sustainable lab guidelines included in inspection checklist
/ May 2017 / MEDIC ECO/
ECO/DSO network / 5 Lab teams have been successful in gaining Silver or Gold awards May 2017
COMMENT: NUMBER OF LABS TAKING PART IN GREEN IMPACT 14/15 (2). SUSTAINABLE LAB GUIDELINES PRODUCED PILOT ARRANGED BUT HAS NOT BEEN LAUNCHED. THIS NEEDS TO BE ROLLED OUT THROUGH THE COLLEGES DURING 2016/17 IN LINE WITH GREEN IMPACT.
PAPER WENT TO UEB IN SEPTEMBER SUPPORT FOR GREEN IMPACT TO BE ROLLED OUT ACROSS LABORATORIES – THIS IS CURRENTLY BEING IMPLEMENTED. FIVE LAB TEAMS CURRENTLY ACTIVE, 27 GENERAL TEAMS.
Hazardous waste
Investigate ways to reduce hazardous waste production in Science Schools /
  • work with Schools to identify ways of reducing chemical usage
  • Work with clinical waste producers to introduce Bio-bins and reduce rigid plastic containers.
/
  • Reduce chemical waste produced based on 2012/13 chemical waste figures
  • Reduce number of rigid containers on 2012/13 figures
/ May 2017
May 2017 / Safety & Staff Wellbeing / Awareness session with Tradebe to look at efficient management of chemicals. Biobins introduced. Target for reduction in rigid containers revised, figures show an increase despite introduction of biobins
COMMENT: HAZARDOUS WASTE HAS INCREASED DUE TO RESEARCH SINCE 2013/14. REUSE/REDUCTION/RECYCLING INIATIVES IN PLACE BUT UNABLE TO CONTROL INCREASE IN WASTE DUE TO INCREASE IN RESEARCH. NEED TO REVIEW OBJECTIVES FOR HAZARDOUS WASTE FOR 2016/17.
Sustainable Food
Support the Cardiff Sustainable Food Cities Programme (part of the Sustainable Food Charter). /
  • Host launch of the Cardiff Sustainable Food programme 20/10/14.
/
  • Successful launch.
/ October 2014 / Estates & Campus Facilities / COMPLETE
Transport& Travel
Implement the University Travel Action Plan. /
  • Provision of free regular cycle maintenance sessions and cycle confidence training for staff and students
  • Explore the possibility of introducing discounted season travel tickets for staff and students including a possible salary deduction scheme (interest free loan for staff from the University) for travel season tickets.
  • Review the feasibility for a dedicated shuttle bus for the University
/
  • Proposal submitted, Launch in September
  • Options considered and proposal submitted, launch agreed proposal.
  • Options considered and proposal/options submitted for consideration
/ September 2016
September 2016
September 2016 / Estates & Campus Facilities / COMPLETE
currently considering feasibility of introducing a salary deduction / loan scheme for staff for purchase of annual season tickets.
COMMENT:BUSINESS CASES DUE TO GO TO UEB FOR APPROVAL.
Water
Reduction of water consumption /
  • Pilot waterless urinals in John Percival building
  • Audit of water to waste in Scientific Schools and investigate alternatives.
/ • 3% reduction per m2 per annum, approximately 18,000kg of CO2 per annum on current 2012/2013 figures
  • Reduce water use per head to below 13.74 m3/FTE
/ September 2016 / Estates & Campus Facilities / Waterless urinals installed.
COMMENT: WATERLESS URINALS HAVE BEEN PILOTED WITHIN JON PERCIVAL. DISCUSSION WITH COLLEGE REGISTRARS REGARDING WATER AUDIT WITHIN SCIENTIFIC SCHOOLS TO BE INCORPORATED AS PART OF GREEN IMPACT MARCH 2017
Waste and Recycling
Increase recycling throughout campus. /
  • Minimise domestic waste stream through increased recycling
  • Communicate changes to toner recycling procedure
  • Introduction of Food recycling at all catering kitchens. Research food recycling within residences at other Universities and prepare a feasibility study.
  • Increase mixed office recycling (academic campus)
/
  • reduce academic campus domestic (general) waste by 10% on absolute tonnage
(432.06 tonnes 2012/13)
  • maintain residences domestic (general) waste at 2013/14baseline year of 559 tonnes
  • reduce waste production per head to below 78.63Kg per head
  • All toner cartridges to be disposed of via XMA or by specific contract arrangement
  • Food recycling arrangements rolled out to all remaining catering kitchens. Number of bins recorded on weekly basis.
  • Feasibility study completed and considered
  • increase office recycling from 30% (2013/14) to 33%
  • Increase recycling /composting/AD from 43.51%
/ September 2016
September 2017
September 2016
September 2016
September 2016
September 2016 / Estates& Campus Facilities
Procurement/
Estates& Campus Facilities / Unfortunately this figure is currently 14% higher for 2014/15 so far (August to March)
Complete.
COMMENT: GROWTH OF THE CAMPUS SINCE 2012 HAS LIMITED THE OPPORTUNITY TO ACHIEVE REDUCTION RATES BASED ON PREVIOUS BASELINES. RECYCLING FIGURES HAVE FALLEN DUE TO GREATER REUSE (FIGURES NOT CURRENTLY CAPTURED). 98% OF NON RECYCLED WASTE NOW GOES TO THE ENERGY RECOVERY FACILITY AS A WASTE DERIVED FUEL SOURCE, WITH LESS THAN 2% OF NON RECYCLABLE WASTE GOING TO LANDFILL. DUE TO GROWTH OF THE CAMPUS NEED TO INVESTIGATE REPORTING ON REDUCUCTION WASTE PER HEAD.
Partnership and Engagement
Community and Public engagement
Promote staff volunteering /
  • Publicise charities supported by the University that staff can volunteer with
  • Link with student campaign’s i.e. Environmental Champions
/ March 2015 / Safety & Staff Wellbeing/HR / COMPLETE
Procurement and Supplier engagement
Reduce packaging coming into the University /
  • Where possible work with to reduce amount of packaging coming into University. Identify where re-usable packaging can be used.
  • Work with suppliers to reduce the number of deliveries e.g. stationary
/
  • Produce position paper
  • Analyse data and produce action plan for reduction of packaging waste throughout all areas of the University
/ December 2017 / Procurement / Background work undertaken, require greater definition of goals. Smaller projects being identified to take forward
COMMENT: BACKGROUND WORK COMPLETE, REQUIRES GREATER DEFINITION OF GOALS, SMALLER PROJECTS BEING IDENTIFIED TO TAKE FORWARD.
Ensure Sustainable Development (Social/ Economic/Environmental) improvements are considered as part of the procurement process /
  • Through university policy, ensure adoption of the community benefits approach to maximise the value delivered through procurement expenditure.
The Inclusion of ‘Community Benefits’ in public sector procurement is designed to ensure that wider social, economic and environmental issues are taken into account when tendering.
This means adapting current procurement and business practice to help deliver wider benefits, and to achieve some of the following goals:
  • Creating skills and training opportunities (e.g. apprenticeships or on the job training);
  • Creating employment opportunities for the long-term unemployed or NEETs (those not in education, employment or training);
  • Creating supply chain opportunities for SMEs and social enterprises
  • Engaging with communities
  • Supporting the University’s strategic objectives
/
  • Apply Community Benefits to all procurements where such benefits can be realised
  • Identify minimum financial thresholds (tender/contract value) to apply Community Benefits.
/ September 2016 / Procurement / Implemented.
Ongoing process
COMMENT:ONGOING PROCESS, THESE ARE INCLUDED WITHIN TENDER DOCUMENTS
Learning Teaching and Research
Learning and Teaching
The university has developed a framework or strategy for ESD /
  • The university has mapped ESD impact and activity areas across teaching and learning operations.
  • The university has identified a mechanism for measuring and reporting on ESD which includes ‘input’ and ‘output’ indicators;
  • The university is networking and sharing best practice in a self-defined community, e.g. EAUC and HEA Sustainability Higher Education Developers (SHED).
  • The university has developed an ESD strategy/road-map and uses a framework to track progress and performance against an aspirational mission or vision e.g. LiFE index or EMS or T&L framework.
  • The university supports student and staff engagement in ESD development.
/
  • Incorporate actions into draft strategy
  • sustainability module within PCUTL and how it is delivered should be considered
/ September 2017
September 2017 / PP
HR
COMMENT: