Cacfpcenterbudget Definitions

CACFPCenterBudget Definitions

CACFP Budget: An estimate of the monthly costs associated with the operation and administration of the Child and Adult Care Food Program (CACFP). Sponsors must show they have adequate funding to successfully operate the CACFP. Actual monthly expenses are verified during administrated review process.

Funding Source: Source of funding used to pay for CACFP operational and administrative expenses. Examples of funding sources include Head Start Grant, CACFP Reimbursement, parent fees and tuition. Some items may be funded by more than one source.

CACFP Reimbursement: Funds received form USDA for reimbursable meals/snacks served.

Other Food Service Income: Funds received from the sale of meals to program adults or participants if the sponsor is an approved CACFP Pricing Program.

Food Service Operating Costs: Costs associated with the purchase, preparation, service, and cleanup of CACFP meals.

Food Purchases: Cost of food purchased for CACFP meals and snacks.

Food Service Labor: Cost of employee labor and benefits necessary to purchase, prepare, serve, and cleanup of CACFP meals and snacks.

Purchased services: Cost of purchasing meals from a vendor or contracting for central kitchen janitorial services.

Non-food Supplies: Cost of non-food supplies such as bleach and paper products, measuring cups, and serving pitchers, necessary to serve and cleanup CACFP meals and snacks.

Food Service Equipment: Equipment necessary to produce CACFP meals and snacks that costs greater then or equal to $5000 with a usage life greater then or equal to two years.

Food Service Transportation: Cost of transportation necessary to purchase and deliver CACFP meals and snacks.

CACFP Administrative Costs: Costs associated with the administration of the CACFP not related to the purchase, preparation, service, and cleanup of CACFP meals.

Administrative Labor: Costs associated with non-food service related CACFP job duties, for example, claim consolidation and submission, training, monitoring, agreement renewal, and staff supervision necessary for the administration of CACFP.

Administrative Services: A portion of rent or utilities allocated to the CACFP.

Administrative Supplies: Cost of administrative supplies, such as paper and printing used to provide CACFP training and monitoring, necessary to operate the CACFP.

Administrative Transportation: Cost of mileage necessary for CACFP monitoring, training, and supervision of staff responsible for CACFP job duties.

15% Limitation on Administrative Costs: Multi-site sponsors may use only 15% of the reimbursement received to pay for administrative costs. Sponsor must use other funding sources for administrative costs exceeding 15% of monthly reimbursement.

K:\_CACFP\Agreement Renewal Pkts\FY 2007\Multi-Site Sponsors updates\Center Budget Definitions 2007.doc