CA No GE (I) AF /OZR OF 2008- 09 Serial Page No.
MILITARY ENGINEER SERVICES
Name of work : ------
CONTENTS
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Sl No PARTICULARS SERIAL PAGE Nos.
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1. Contents 1
2. Forwarding letter 2 to 3
3 Instruction for filling and submission of tenders 4 to 5
4 Notice of tender IAFW-2162 (Revised 1960) 5 to 6
including Appendix ’A’ to Notice of tender
5. Item rate tender and contract for works required 9 to
under IAFW-1779-A(Revised)-1955
6. General conditions of contracts IAFW-2249 (1989 Print) to
together with amendments and errata there to and
Schedule of minimum wages.
7. Special conditions to
8. Particular specifications including Appendices/ to
annexure there to
9. Errata and amendments to tender documents
10. Relevant correspondence
11. Acceptance letter
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Total pages Nos.
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Number of drawings :
AEE (QS &C)
SIGNATURE OF CONTRACTOR AGE (Contracts)
Dated : FOR ACCEPTING OFFICER
CA No GE (I) AF /OZR OF 2008- 09 Serial Page No. 4
INSTRUCTIONS FOR FILLING IN AND SUBMISSION OF TENDER
DOCUMENTS TO BE COMPILED WITH BY THE CONTRACTOR
1.1 All the entries shall be neat, legible and correct. Both rates and amount shall be written in figures as well as in words.
1.2 The tenderer will not make any correction using correcting fluid specifically on his quoted rates percentages in figures and words on tender documents. If any correction, specifically in rates/percentages to be quoted by tenderer, is required shall be done by neatly scoring off the incorrect entry and rewrite the correct entry with ink, a fresh, without overwriting duly initialed / signed. Any tenderers quoted tender carrying corrections with correcting fluid shall stand rejected.
1.3 As far as possible same pen and ink should be used throughout in filling up the tender documents.
1.4 All pages of tender documents and all drawings shall be signed/initialed dated and witnessed in all the places provided for in the tender documents.
1.5 Tender shall be signed and duly witnessed before despatch.
1.6 Wherever tenderer is required to quote the rate both in figures and words, he shall ensure that there is no discrepancy between figures and words. The word “only” shall be added immediately after the last word of rate / amount / percentage mentioned in words.
1.7 Tender document shall be sealed properly in a cloth envelope. Drawings shall be returned in a separate cover. The name of the work for which the tender is submitted indicating the due date and address of the Accepting Officer is to be written on the envelope.
1.8 Tender should be deposited in the tender box (on or before the due date and time specified) kept by the Administrative Officer of the office receiving the tender documents who should be contacted sufficiently in advance on account of security restrictions in entering into the office area.
2. TENDERS SUBMITTED BY THE PARTNERSHIP FIRM
If a tender is submitted on behalf of a firm, it must be signed either by all the partners or the person holding valid power of attorney from all the partners constituting the firm. The tender shall be accompanied valid power of Attorney duly executed in his favour by such other person(s)/or by all the partners stating specifically that he has the authority to bind such other person(s) or the firm as the case may be in all matters pertaining to the contract including the arbitration clause. The power of attorney shall be executed as indicated below :
a) In case of proprietor ship concern, an affidavit shall be submitted by the signatory to the tender documents that he is the sole proprietor of the firm.
b) In case of partner ship concern, the power of attorney shall be executed by all the partners.
c) In case of a company, the power of attorney shall be executed in accordance with the constitution of the company.
3. Facilities for execution of bank guarantee for following purposes are available for the contractors as details below :-
Contd….
CA No GE (I) AF /OZR OF 2008- 09 Serial Page No. 5
(a) Individual Security Deposit (ISD)/Additional Security Deposit (ASD) for individual work as applicable covering contract period and defects liability period of one year thereafter.
(b) Retention money for payment of running accounts.
4. (a) Tenderer is expected to be fully conversant with the CPM technique and employ technical staff who can use the technique in sufficient details. Sufficient books and other literatures on the subject are widely available which the tenderer may make use of.
(b) The tenderers attention is drawn to special condition of the tender documents regarding preparation of the detailed net work and time schedule for the work and his liability for employing sufficient resources to adhere to this schedule. Any inability on the part of the tenderer in using the technique will be taken as his technical inefficiency and will effect his class of enlistment and future prospects of receiving in invitations of tender for work.
5. (a) Tenderer will not make of his own, any alteration in the tender documents issued to him by the department. In this connection tenderer’s special attention is drawn to Para 10 of Appendix ‘A’ to Notice of tender. It is expressly brought to notice of tenderer that if he makes any alteration in the tender documents and his tender is accepted by the Accepting Officer, the alteration(s) made by the tenderer shall be deemed to have become null and void and the original provision in the tender documents as originally made by department or amended subsequently through amendment to tender documents issued by department shall hold good and contractor will not have any claim on this account.
(b) The department may issue errata/amendments to tender documents before due date of submission of tender. The tenderer is required to read the tender documents in conjunction with the amendment, if any, issued by the department. The tenderer is not supposed to incorporate the errata/amendment in the body of the tender document either in ink or in pencil.
(c) In view of the above, it is agreed by both the parties, viz. The tenderer and the department, that insertion of amendment, if any, made by the tenderer at his own in tender shall be treated as cancelled and the errata/amendments issued by the department shall hold good.
6. In view of the postal and other delays, it is suggested that tender be sent by a special messenger, if necessary, or posted sufficiently in advance of the date and time fixed for receipt of tenders. Tender received after the specified date and time will not be considered for acceptance under any circumstances. Telegraphic / Fax offers will not be considered even if they are received in time.
7. Conditional tender shall be treated as non-bonafide and is liable to be rejected.
8. The contractor shall employ only Indian Nationals after verifying their antecedents and loyalty. Attention of contractor is also drawn to condition 24 and 25 of IAFW-2249 (General condition of contract)
9. These instructions shall form part of tender and shall be signed and returned along with the tender documents.
AEE (QS &C)
SIGNATURE OF CONTRACTOR AGE (Contracts)
Dated : FOR ACCEPTING OFFICER
CA No GE (I) AF /OZR OF 2008- 09 Serial Page No. 6
NOTICE OF TENDER
IAFW-2162 (REVISED 1960)
1. Normally contractor whose names are on the MES approved list of the area in which the work lies and within whose financial category the amount would fall, may tender. In cases where the tender amount is in excess of the financial category, whether or not the estimated amount was within the financial category of the contractor, the Accepting Officer reserves the right to issue/accept the tender in which event the tenderer would be required to lodge Additional Security Deposit as noticed by the Accepting Officer in terms of conditions of contracts.
2. Contractors whose names are on the MES approved list of any MES formation and who have deposited standing security bond may also tender without depositing Earnest Money alongwith the tender and if the Accepting Officer proposes to accept the tender, such tenderers would be required to deposit Security Deposit equal to the amount as indicated in para 5 sub para (i) below, before acceptance of the tender. Not more than one tender shall be submitted by one contractor or one firm of contractors.
3. Under no circumstances will father and his son(s) or other close relatives who have business dealings with one another be allowed to tender for the same contract as separate competitors. A breach of this condition will render the tenders of both parties liable for rejection.
4. The GARRISON ENGINEER (I) (AF) OJHAR will be the Accepting Officer hereinafter referred to as such for purpose of this contract.
5. EARNEST MONEY AND SECURITY DEPOSIT
(i) The appropriate standing security amount for this work shall be as deposited by contractors as Notified in Appendix ‘A’ to Notice of Tender.
(ii) In case of contractor who has not executed the standing security bond, the tender shall be accompanied by Earnest Money as notified in the Notice of Tender in the form of a deposit at call receipt issued in favour of Garrison Engineer by a Scheduled Bank or in receipted treasury challan, amount being credited to the revenue account of the concerned Garrison Engineer notified in Notice of Tender.
(iii) A contractor who is not enlisted for the area in which the work lies, but whose name is in the MES approved list of any MES formations and who has deposited standing security and executed standing security bond may tender without depositing earnest money alongwith the tender, but if the Accepting Officer decides to accept the same, such tenderer shall lodge security deposit equal to the amount as indicated in sub para (i) of Para 5 above with the Controller of Defence Accounts, concerned in the prescribed form before acceptance of the tender.
(iv) A contractor who has executed the standing security bond but not for the appropriate category as mentioned above shall lodge with the Accepting Officer, additional security deposit as notified by Accepting Officer within 30 days of the receipt by him of notification of acceptance of his tender, failing which this sum will be recovered from the first RAR payment. However, in case where any payment is made to the contractor within thirty days of the receipt by him of notification of acceptance of tender, the amount of additional security deposit shall be recovered from such payment.
(v) The GE will return the Earnest Money wherever applicable to all unsuccessful tenderers by endorsing an authority on the deposit receipt for its refund on production by the tenderer a certificate from the Accepting Officer that a bonafide tender(vide condition 10 below) was received and all documents were returned.
Contd/….
CA No GE (I) AF /OZR OF 2008- 09 Serial Page No. 7
NOTICE OF TENDER (Contd…)
NOTE: Invitation for application for issue of tender does not constitute any guarantee for Issue of tender to applicant, even to enlisted contractors of appropriate class, issue of tender will be decided by the Accepting Officer based on past track records, financial position and experience of similar works of the applicant contractor. The decision of the Accepting Officer for issue of tender or otherwise to the applicant contractor shall be final and the applicant contractor will not be entitled for any compensation for rejection of his application.
(vi) The GE will either return the Earnest Money to the successful tenderer by endorsing an authority on the deposit for its refund on receipt of an appropriate amount of security deposit or will retain the same in part or full on account of security deposit if such a transaction is feasible.
6. (a) Copies of drawings and other documents pertains to the work (signed for the purpose of identification by the Accepting officer or his accredited representative) and samples of materials and stores to be supplied by the contractor will be opened for inspection by the tenderer’s as stipulated in the special condition at the concerned offices of GE mentioned in Notice of Tender during working hours.
(b) The tenderers are advised to visit the site by obtaining prior appointment of the GE giving sufficient time.
(c) Tenderers shall be deemed to have full knowledge of all relevant documents, samples, site etc whether he has inspected them or not.
7. Any tender which proposes any alterations to any of the conditions laid down or proposes any other conditions of any description whatsoever is liable to be rejected.
8. The submission of a tender by a tenderer implies that he has read this notice and the conditions of the contract and has made himself aware of the scope and specification of the work to be done and of conditions and rates at which stores, tools, plants etc to be issued to him and local conditions and other factors relevant to the execution of the work.
9. Tenderers must be in possession of a copy of the MES Standard Schedule of Rates 1991 Part I and MES Standard schedule of Rates 2004 Part II including errata and amendments thereto.
10. The Accepting Officer reserves the right to accept a tender submitted by a Public sector Undertaking giving a price preference over other tender(s) which may be lowest as are admissible under the Government Policy. No claim for any compensation or otherwise shall be admissible to such tenderer(s) whose tender(s) may be rejected on account of the said policy.