QRG – PO8

Asset Creation Quick Reference Guide

Multiple Similar Assets (with a WBS)

  1. Transaction Code: AS01
  2. Enter the Asset Class (Over $5,000 = Capital Asset, $250-$4,999 = Low Value Asset)
  3. Enter the Number of Similar Assets you want to create and hit Enter
  4. Under the General tab, enter the Description
  5. Click the Origin tab and enter the WBS element
  6. Click the Time-dependent tab and enter the Business Area and click Enter (everything else should automatically populate)
  7. Click the button
  8. A “Create multiple assets” window will display. Choose the button.

NOTE: The Maintain button is not a valid button at this time. Configuration is still in process.

  1. A range of Asset Numbers will appear at the bottom of your screen. Make a note of the asset numbers.

NOTE: If you need to change the WBS or Funds for these Assets, please go to AS02 and change the WBS in the Origins tab. Then delete all of the fields in the Time-Dependent tab and reenter the correct values.

  1. Transaction Code: /NME21N
  2. Enter the Vendor Number (must start with a “1”; do NOT use vendor #’s that start with 3, 5, or 9)
  3. Enter the Purchasing Group
  4. Type “A” (Asset) in Account Assignment
  5. Enter the:
  6. Short Text
  7. PO Quantity (Enter the total number of Assets)
  8. Unit of Measure (Order Unit)
  9. Delivery Date
  10. Material Group
  11. Plant (hit Enter)
  12. Enter the Tax Code (hit Enter)
  13. In the Assets field, type the first Asset Number from the range of numbers you created
  1. In the Assets field directly under the first box, type the second Asset Number from the range of numbers you created.
  2. Continue entering each sequential Asset Number until you have used all of the Asset Numbers

NOTE: You can use the copy and paste feature to enter the Asset Numbers more quickly. Remember to change the last digit of each asset.

Ctrl-C = Copy Ctrl-V = Paste

  1. Change the number of the Quantity on each Account Assignment to 1
  1. Enter the Requestor and the Phone Number on each Account Assignment

NOTE: You can use the copy and paste feature to enter the Requestor and Phone Numbers more quickly.

Ctrl-C = Copy Ctrl-V = Paste

  1. Hit Enter
  2. A message will appear at the bottom of the screen. Hit Enter to continue.
  1. Check that your asset is created correctly
  1. Click the button

QRG – PO8 Page 2 of 2 10/28/2005