BVL MEETING MINUTES MAY 10/10
Start Time: 7:13
ATTENDEES: Indru Gidvani, Christina Haines, Jamie Haines, Dave Deeks, James Tilley, Leo Hauser, Adam Galloway, Margaret Lundrigan, Raquel Heayn, Anthony Emanuel, Donna Johnson
Agenda Item 1-all
Indoor Season Recap
-generally went well, but we will need more refs for next year
-very pressed for gym space and may have taken more teams than we could truly accommodate given the number of cancellations
-James did a great job improvising the schedules to accommodate almost all matches
-non spiking move to Tuesday should alleviate some gym shortages and allow both groups to expand slightly
-Monday pick up to be extended to later in the season-suggestion of the week prior to beach start
Agenda Item 2-Margaret
Banquet Numbers and Plan for 2011
-200 people attended the banquet this year
-$2000 donation to Brampton Civic from our raffle
-hall is available next year April 30th
-TV to be donated next year
-donations/prizes needed
Agenda Item 3-Jamie and Raquel
Year End Financials & Transition Plan
-performance bonds will be available at the captain’s meeting
-transition will take time
-HST will be refunded as was GST
Agenda Item 4-Indru
HST Program Costing
-because our registration fees are quoted including GST, all divisions will see a slight increase approximately equal to the additional 5% tax implication, rounded up or down to the nearest $10.00
Agenda Item 5-James
Facilities-Equipment Inventory Progress
-no inventory yet, James will complete soon
-Chinguacousy Secondary will be available, students from Chinguacousy to help ref.
-OVA to initially train refs with 2 week course
Agenda Items 6,7,8-Indru & Anthony
Beach Registration, Alignment, Policy Review
-registration still available for some nights
-non spiking team spots may have gone to competitive division too quickly
-April 19, waiting list for competitive took places from non spiking, April 24 non spiking waiting list can move to Monday
-competitive had waiting list and showed teams as expired due to programming error
-non spiking will be Tuesday next year-issue resolved
-suggestion for teams to pay when registering
-72 teams max for any night & suggestions –increase play time to 11:00 pm
-shorten play time by 10min/game
-next winter season teams will have 30 minutes to pay-no holding of spots
Agenda Item 9-All
New/Open Issues
Beach:
-Leo showed pictures that he took of the temporary court construction at Ching. Park. Layout is good but potential problems with water as there is NO drainage. Pictures show large amounts of standing water
-Indru to contact the city a.s.a.p.
-discussed 2011 court layout-not ideal;
-three ‘temporary’ courts located separately from the other 11
-apparently temporary courts are in an area designated for skate park expansion-will we lose these
and go to fewer courts than we have today?
-only 14 courts-one more than previously-still cannot accommodate all of the waiting list teams let
alone grow
Refs: -paid hourly rate with bonus for head refs.
-scores to be reported within 48 hours or a deduction is made
-Jack needs to know about any referee infractions, leaving early, arriving late etc.
-Jack to provide list of pay schedules and bonus structure
File Archives:-old files pertaining to operation of league go to treasurer
-suggestion to scan archive information for treasurer’s records
Start Up:-will the league hold a copy of the bunker keys or only the City
-nets to be stored this year by the City at baseball shed
-suggestion made to store off season equipment and prizes in another location-agreed
Agenda Item 10
Adjourn
-meeting adjourned at 9:07 pm.