Bulk Editing and User Permission

Bulk Editing

page last edited on 28 March 2018

It’s not a secret that making similar changes in multiple products is a monotonous and time-consuming process. It helps a lot when you can change multiple products at the same time. In X-Cart you can do this using the addon Bulk Editing.

With the addon Bulk Editing installed and enabled in your store, you get a new tool in the Products section of your store’s back end - ‘Bulk edit all’:

With this tool you can enable/disable products, put products on sale (or end a sale) and change other product properties (categories, tags, inventory, prices, etc.).

Let’s review each option in detail.

• Bulk enable/disabe products
• Bulk put products on sale
• Bulk edit categories and tags
• Bulk edit inventory
• Bulk edit price and membership
• Bulk edit shipping info
• Bulk edit hidden attributes

Bulk enable/disabe products

To enable/disable products in bulk:

1. Choose the products you want to edit on the product listing page (Catalog -> Products)
2. Click either ‘Enable all’ or ‘Disable all’ button depending on the action you want to apply

Bulk put products on sale

To put products on sale in bulk:

1. Choose products you want to edit on the product listing page (Catalog -> Products)
2. Click the ‘Put all for sale’ button

1. In a pop-up set the value of either the Sale price or Percent off options and click ‘Apply price’

To cancel sale for products in bulk:

1. Choose products you want to edit on the product listing page (Catalog -> Products)
2. Click ‘Cancel sale’

Bulk edit categories and tags

To edit categories and tags of the products in bulk:

1. Choose the products you want to edit on the product listing page (Catalog -> Products)
2. Click Bulk edit selected -> Categories and tags

1. In a new window choose the action you want to perform:
2. Add/Remove/Move_to for Categories AND/OR Add/Remove/Replace_with for Tags
3. Click to specify a category/tag value you want to edit (you can specify more than one value)

1. Save the changes.

Bulk edit inventory

To edit products inventory in bulk:

1. Choose products you want to edit on the product listing page (Catalog -> Products)
2. Click Bulk edit selected -> Inventory

1. In a new window edit the inventory field(s) for the products:

1. Save the changes.

Bulk edit price and membership

To edit price and membership for products in bulk:

1. Choose the products you want to edit on the product listing page (Catalog -> Products)
2. Click Bulk edit selected -> Price and membership

1. In a new window edit the field(s) for the products:

1. Save the changes.

Bulk edit shipping info

To edit price and membership for products in bulk:

1. Choose the products you want to edit on the product listing page (Catalog -> Products)
2. Click Bulk edit selected -> Shipping info

1. In a new window edit the shipping field(s) for the products:

1. Save the changes.

Bulk edit hidden attributes

To edit hidden attributes in bulk:

1. Choose the products you want to edit on the product listing page (Catalog -> Products)
2. Click Bulk edit selected -> Hidden attributes

1. In a new window choose the hidden attribute(s) value for the products:

1. Save the changes.

User permissions

The addon allows the store administrator to control what access level different users have to the back-end functions. For this purpose a store administrator creates additional staff accounts as administrator users and defines roles for each staff member who needs access to the back-end functions. A user can have more than one role.

Here is the list of available roles:

• Root access – means no restrictions at all;
• Manage catalog – allows users having the role to edit the product catalog;
• Manage users – gives users permissions to edit user profiles;
• Manage administrators – gives users permissions to edit administrator profiles;
• Manage orders – allows users to view orders, update order statuses, change products, make refunds, etc;
• Manage import – allows importing products to the online store catalog;
• Manage export – allows exporting the catalog;
• Manage banners – allows uploading and configuring banners in your eCommerce website;
• Allow unfiltered HTML - allows pasting the script code right inside the WYSIWYG areas in the static pages or product descriptions;
• Manage news - allows adding, editing and removing news to the news section in the storefront;
• Manage coupons – allows managing coupons;
• Manage volume discounts - allows configuring discounts based on the total price of ordered products and customer's membership level;
• Manage conversations - gives access to the messages that customers leave to their orders and allows chatting with them.

You can extend the list by creating custom modules or installing extensions from X-Cart Modules Marketplace.

For example, the Simple CMS addon (enabled by default) adds two more permission groups to the list:

• Manage custom pages – allows users to create and edit custom website pages;
• Manage menus – allows editing the primary menu and footer links.

Multi-vendor addon adds the following roles:

• Manage vendor's catalog;
• Manage vendor's orders;
• Manage vendor's shipping settings.