Brooklyn City Council s2

BROOKLYN CITY COUNCIL

REGULAR SESSION MEETING

Monday, June 6, 2016

At 6:00 P.M.

138 Jackson St, Brooklyn, IA

The Brooklyn City Council met in regular session on Monday, June 6, 2016 in the Municipal Building at 138 Jackson Street with Mayor Pro Tem Les Taylor opening the meeting at 6:03 P.M. with Councilmen Nathan Taylor (called in at 5:57 P.M.), Les Taylor, Stockton Harter, Brad Strasser, and Carl Tubbs. Others present: Lavern Bartachek-Supt. of Public Works, Sheri Sharer-City Clerk, Attorney Fred Stiefel, Peter Stiefel, Ed Britton and Scott Pottorff-MMS Consultants, Susanne Gerlach-Public Financial Management, Tom Kriegel-Poweshiek County Sheriff, Barb Schwiebert, Jody Clayton and Tate Kavanaugh.

AGENDA

Motion by Strasser, 2nd by Harter to approve the Regular Council meeting minutes from May 16, 2016. All Ayes, Motion carried.

Council reviewed MJM Board Meeting minutes from May 17, 2016.

ITEMS FOR CONSIDERATION

Marty Wymore from Region 6 was supposed to discuss with Council about their Housing Improvement Funding but he did not show up to the meeting.

Motion by Tubbs, 2nd by Strasser approving Cigarette Permits for Casey’s General Store #3042, Brooklyn Service Center, and Seaton’s Flag Foods. All Ayes, Motion carried.

Motion by Tubbs, 2nd by Strasser to approve updating the CPNI users for the City of Brooklyn email. All Ayes, Motion carried.

Mayor Solem arrived at 6:08 P.M.

FINANCE

RESOLUTION NO. 2016-22: A RESOLUTION AUTHORIZING THE CITY CLERK OF THE CITY OF BROOKLYN, IOWA, TO TRANSFER $25,000.00 FROM THE LOST FUND 106 TO THE EQUIPMENT FUND 111 FOR FY 2015-16. Motion by Harter, 2nd by Strasser to approve this resolution. All Ayes, Motion carried.

Susanne with Public Financial Management reviewed the sewer cash flow analysis. Due to the project being over budget the sewer rates will need to be increased.

RESOLUTION NO. 2016-23: RESOLUTION APPROVING AND MAKING AWARD OF CONTRACT FOR THE 2016 WASTE WATER TREATMENT PLANT IMPROVEMENTS PROJECT TO CALACCI CONSTRUCTION CO., INC. IN THE AMOUNT OF $4,674,644.00. Motion by Les Taylor, 2nd by Strasser to approve this resolution. All Ayes, Motion carried.

Motion by Strasser, 2nd by Les Taylor to approve the following claims. 4 Ayes, Nathan Taylor abstained, Motion carried.

Audas Sanitation, dumpster fee MJM 59.92

Audas Sanitation & Recycling, bags 104.00

Audas Supply, may recyl & dumpster at shop 5,027.93

Bankers Trust Company, GO Loans 282,987.50

Bartachek, Lavern, reimb mileage & weed spray 147.49

Brooklyn Mun. Utilities 3,723.91

Brooklyn Service Center, fuel 49.00

Brooklyn Telecommunications 210.94

Card Center, supplies, anti-virus, drop box 1,106.28

Doll Distributing, supplies MJM 342.30

Fastenal, street paint 48.41

First State Bank, W/H 5,895.33

Fleck Sales, supplies MJM 265.16

Ford, Loren, sewer repair gravel 326.55

Hall’s Feed & Seed, chain saw repair 20.20

Harland Technology Services, remove server 651.15

Hickenbottom Inc., culvert replacement 40.09

IA. Assn. of Mun. Utilities, Hiss training 353.42

Iowa Finance Authority, GO Loans 95,269.50

IPERS, W/H 2,626.56

Ken’s Floor Covering, library foundation repair 1,100.00

Keystone Labs Inc., sewer/water analysis 339.30

Martin Marietta, road stone 219.92

Minnaert Concrete, sewer repair manhole 1,350.00

Municipal Supply Inc., Web Ltd 33.00

Napa, supplies 17.00

Petty cash, cert. postage 71.83

Post Master, PO box fee 36.00

Poweshiek Co. Secondary Road, fuel 508.65

Poweshiek County CR, legal publishings 532.12

Poweshiek County Treas., closed landfill fee 244.67

Poweshiek Water Assn., water purchased 10,538.64

Poweshiek Water Assoc. Loan, loan paymt 3,917.00

Quill Corporation, supplies 65.53

S&F Underground, handicap ramps park 1,625.00

Sheets Excavating, tree removal little bear creek 2,778.00

Stiefel, Ford, city attorney fee 350.00

T&R Services, mowing contract 1,590.00

TIP/REC, lift station 94.98

Treas. St. of IA, sales tax 2,419.00

Treas. St. of IA., W/H 995.00

Ture Value, supplies 109.53

United Healthcare, life insurance 30.00

US Cellular, contract 44.01

Wellmark, premium 5,274.36

Payroll 25,796.59

Total 459,000.76

PUBLIC WORKS & GROUNDS

Tate Kavanaugh spoke to the Council in regards to public works schooling. He would like to attend Kirkwood Community College get his degree in Water and Waste Water and come back and work for the City. Council suggested for Tate to look into how much the schooling is and will discuss more at the next Council meeting.

Les Taylor discussed with Council on the minimum charge for separate outside water meters. An ordinance will be drafted to exclude this charge.

Barb Schwiebert spoke to the Council about a dead tree in the parking by her house, wild animals in the City limits, cats on city streets and people parking in their front yard.

PUBLIC SAFETY

Motion by Strasser, 2nd by Harter approving the 2016-2017 Law Enforcement 28E Agreement with the Poweshiek County Sheriff’s Department as drafted. All Ayes, Motion carried.

Motion by Strasser, 2nd by Harter to approve the Brooklyn Fire Department to purchase a 2015 Dodge 4500 truck chassis and flatbed box in an amount not to exceed $54,000.00. All Ayes, Motion carried.

BUILDING, PLANNING & ZONING

Motion by Strasser, 2nd by Lest Taylor to not approve Andy Day’s retaining wall permit. All Ayes, Motion carried.

Jesse Van Renterghem’s retaining wall was discussed. Council would like to see an ordinance drafted stating with any new construction within the City limits people need to know where their property lines are at.

Council reviewed building permits

LEGAL

The Railroad Easement for the Wastewater Line was tabled until the next meeting. Fred will contact them and report back to the Council.

OTHER BUSINESS

Revenue by Fund for May 2016:

General $27,803.07; Community Center $6,342.51; Sidewalk $1,164.00; Library $661.84; LOST $10,789.49; TIF $35,286.76; Street Improvement $80.38; Road Use Tax $11,619.15; Employee Benefits $4,617.99; Sewer General Obligation Debt $3,596.47; Sewer Rev. Bond Sinking $2,412.00; Water Rev. Bond Sinking $1,407.00; N. Side San. Sew Prj. $49.78; Water Utility $36,306.45; Sewer Utility $30,719.87; Storm Water Utility $1,368.18. Total $174,224.94

Expenses by Fund for May 2016:

General $41,137.14; Community Center $6,194.69; Library $3,572.65; Road Use Tax $7,066.41; Employee Benefits $6,910.12; Sewer Project $10,156.65; Water Utility $32,376.32; Sewer Utility $13,536.98; Storm Water Utility $9.00. Total $120,959.96

ADJOURNMENT

Moved by Tubbs to adjourn the meeting at 7:56 P.M.

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Dennis Solem, Mayor

ATTEST:

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Sheri Sharer, City Clerk