CITY OF BRODHEAD COMMON COUNCIL MINUTES

MONDAY, MARCH 12, 2012

Present: Mayor Pinnow, Alderman Rundle, Bernstein, Vickers, Kuhl, Withee and Hale. City Clerk Meixelsperger, City Attorney Mark Schroeder.

Mayor Pinnow called meeting to order at 7 PM. Roll call vote shows everyone present.

Minutes: Minutes of February 21, 2012 were passed out for approval. Bernstein moved to approve previous minutes. Second by Hale. All ayes. Carried.

Finance Committee: Vouchers for February BID check 1191 to 1194 for a total of $1,555.20; Sewer check 6545 to 6561 for a total of $27,981.13; General Fund Checking were check 69077 to 69183 for a total of $212,114.57. Motion by Rundle to approve. Second by Hale. Review of Treasurer’s Report. Motion by Rundle to approve. Second by Vickers. Roll call vote. All ayes. Carried.

Park Board: Park Director Wade Boegli reported the application deadline for Park and Recreation was February 29th. Received 44 applications. Youth Ball program registrations will be held at the Bank of Brodhead March 28th and 29th.

Public Works: Public Works Director Rich Vogel passed out four (4) options for 17th Street construction project. City Engineer, Dave Sauer, had Public Works Committee review the options. Vogel stated the project on 17th Street is from Center Avenue to West 8th Avenue. The State of Wisconsin, who is funding 80% of the project, would like to see an option to meet Trans 75 with bike paths, and sidewalks on both sides.

Option 2 has sidewalks on both sides of the street, parking on one side only, and bike lanes on both sides.

Option 3 has no parking, but is adding bike lanes and sidewalks on both sides. Total width from gutter to gutter is 40 feet.

Option 4 is to have a sidewalk on one side, no bike lanes, and parking on both sides. This option would not be acceptable, as it doesn’t conform to Trans 75, and would make us ineligible for the grant.

Option 5 would be to refuse the project.

The Public Works Committee voted to recommend Option 3 to the Council. Mayor Pinnow questions: Would sidewalks be charged to property owners at 100% or 20% of the cost? What about curb and gutter? Vogel responded: From W 5th going east, there is curb and gutter, but there is no existing curb and gutter from W 5th to W 8th, so that area could be assessed as a part of past policy. City can access for new curb and gutter at the City’s’ 20% of the cost, but not where there is already existing curb and gutter – that is considered maintenance. Vogel stated there are some storm water issues in the Kuhn Knight area that need to be dealt with. Total cost of the project is estimated at $1,750,000 - the City’s 20% of that cost is estimated at $350,000.

Motion by Hale to choose Option 3. Second by Vickers. Roll call vote: all ayes. Motion carries.

Weed ordinance – Vogel distributed possible changes to the ordinance. Primary change is a $25 charge only after the first notice. Attorney will need to review Sec 8-1-4 (b) of the ordinances.

Vogel stated the next change is how we deal with agricultural use. The Public Works Committee believes the best way to control is comparable to someone who would plant a native yard. Let the neighbors weigh in on the choice by requiring a conditional use permit.

Wooded lots that have never been cleared to control nuisance weeds, hazardous trees, litter, and maintain and mow the full terrace. Wooded and vacant lots would fall under the control of our Building Inspector, who has the ability to enforce it.

The Public Works Committee recommends Council send the Weed Ordinance changes to our City Attorney for the suggested amendments. Motion by Kuhl allows Vogel and City Attorney Schroeder to work together on the ordinance amendments. Second by Withee. Roll call vote: All ayes. Motion carries.

City Engineer, Dave Sauer, gave the Update on County E WI DOT project. Municipal agreement is now signed by the State of WI. Sauer will start the project design. Project was originally planned for 2014 – Sauer believes it will be delayed until 2015. Sauer has an engineering contract in the amount of $103,259.60 using the same language as has been used on HWY GG. There will be an additional $261,000 for other options. Reminder this project is an 80% WI DOT funded, 20% City cost. Green County has agreed to pay $89,300 for the project. Balance for City is approximately $275,000

Motion by Bernstein to accept the contract contingent upon Attorney’s review. Second by Hale. Roll call vote: All ayes. Motion carries.

Forestry and Native Plants: No report

Library Board – Director Nikki Busch stated in February there were 2,610 visits, up about 300 visits from 2011. Circulated 6,888 items, added 267 new items to the collection. Issued 23 new library cards. Public use of library rooms – VFW room was checked out 11 times. Small study Room checked out 5 times. Program room was checked out 16 times. Eleven (11) programs took place, with 150 total attendees. One program was the Nifty Knitters program – photos are on the Library’s Facebook page. In March, the Library is continuing to exhibit the Brodhead School District Art Show. Also continuing the no charge AARP Tax Assistance programs, Monday mornings 9 A to Noon thru April 9th.

Economic Development: No report

Emergency Management: No report

Public Safety: License and Permits: Chief Tom Moczynski recommended approval of approve permits for:

Temporary Class B Picnic License Brodhead Fire Fighters Inc. for Sportsman’s Night on March 24th one night only.

Operator’s Licenses for Ryan R Wescott and Leslie M McKillip.

Motion by Rundle to approve licenses as recommended. Second by Hale. Abstain by Bernstein. All else ayes. Motion carries.

Swimming Pools: The ordinance amendments were discussed at the last Council meeting. City Building Inspector, Ryan Lindsey, is recommending 4 feet to be consistent with state codes for the fences.

Next section was the decking. Moczynski and City Attorney Olson spoke re: elevation height of the deck combined with the height of the enclosed deck railing no less than 4 feet with no opening therein. Discussed with City Building Inspector, and Lindsey is agreeable with this. Sec. 13-1-2 to 3.

Hot tub and spa locking covers. City Building Inspector is supportive as long as it’s not extended to pools.

As it’s a code change, will have to go before the Plan Commission, then Council. Will publish as a Class 2 notice, and then be approved at Council on April 9th. Motion by Bernstein to proceed as recommended, second by Vickers. Roll call: All ayes. Motion carries.

Synthetic marijuana: Spoke with Attorney Olson – want to repeal the current marijuana ordinance and adopt the state statute. Has discussed with Public Safety who also concur. Motion by Hale, second by Kuhl to have City Attorney revise the ordinance.

CSO/Intern applications: City standard hiring procedure has been revised by the Personnel Committee. Moczynski is “test driving” the procedure. City Attorney stated Moczynski is informing the City Council of what he is doing, vs. asking Council to enact this procedure tonight.

Building Inspector: Public safety met with the owner of the old lumber yard – Gracyalny property. Wild animals, condition of property. Police have met with owner – Building Inspector will meet with owner and give him a priority list of what to work on first. PD will handle things that are considered public nuisances.

Fire Dept Oversight Committee Report: No report

BID: Per Alderman Hale, will talk about staggered terms in Mayor Report

Personnel: No report

Insurance: No report

Senior Citizen Committee: No report

Water & Light: Jeff Peterson extended an Invitation to Regional power dinner. Scheduled April 26th at New Glarus, requested RSVP’s be sent to Peterson.

Historic Preservation: No report

Buildings & Grounds: City Hall Elevator is being considered for handicapped accessibility. Mayor noted there is an elevator shaft in the City Hall. CDBG (Community Development Block Grant) eligible project.

Discussion on possible sale of old W&L buildings – Assessor from Accurate Appraisal is coming on March 13th to provide estimated worth. Vogel stated there is room at Public Works to place some stored items that are currently in the building. PD uses it for training sometimes. Public Works position is it’s nice to have, but might be more beneficial if we didn’t have it – one of the issues is the office building is not usable. If we don’t take care of it, will be looking at the cost of demolition. If we could sell it, and get a good price for it, it could go back on the tax roll. If Public Works needs more room in the future, could expand their current buildings. Jeff Peterson stated he has a Timberline appraisal on those buildings from 2008, and will give it to Buildings & Grounds. PD said they can find another place to train.

Update on old Library: possible sale – no action

City Engineer: Sauer stated he has been meeting with Bill Francois who is trying to understand the approval process to get HWY 11 access. Sauer stated they have a roadmap from the past. Mayor asked if there was any chance to get the sand piles lowered and cleaned up in that area.

Plan Commission: City Attorney Schroeder stated at the March 5th meeting – principal item was timeline for adoption of TID #7 formation. Process has been approved by the Council – now goes to Plan Commission to take steps to form the TID #7. Had put a hold on the process in February, as information from the Developer was that the property was not going to be developed in 2012, but would likely be developed in 2013. Subject to that meeting, Developer contacted Schroeder and indicated that Developer and proposed tenant of the property did want to proceed with the development in 2013, and wanted to precede with the TID #7 development agreement. Plan Commission did approve authorizing Vierbicher to proceed with the timeline for creation of TID#7 contingent upon the Developer entering into an agreement where they agree to pay for development as it occurs, so the City would not be put at risk. Intent is it would not cost the Developer any more than if they did develop, but the City would not be at risk. Schroeder is waiting on a response from the Developer about that process.

Mayor: Future agenda – No comments.

Committee Assignments: Ad Hoc Fire Department Oversight Committee appointments: Recommends John Bernstein and Anne Marie Elmer. Hale moves to appoint Bernstein and Elmer. Second by Vickers. Roll call vote: All ayes. Motion carries.

Question of changing date of 2nd Monday of the Month Council from April 9th due to Easter Holiday for City Hall employees. Motion by Bernstein to change meeting date from April 9th to April 16th, continuing with organizational meeting on April 17th. Second by Vickers. All ayes. Motion carries.

BID board: Pinnow will be going off the BID Board. Terms have been put into effect, and they’re staggered.

Walter Lyjack property sale to the City April 13th is the closing date.

Request to do an “Earth Hour” proclamation. March 31st 8:30-9:30 p.m. urge all citizens and businesses to turn off their lights for one hour to demonstrate how easy it is to make changes to their everyday behavior in order to reduce greenhouse gas emissions and help fight climate change. Table until Tuesday’s meeting.

Ward 6: We have a write in candidate – Troy Nyman

Committees will be set up after the elections. Consider moving Council Aldermen around to gain more experience with various committees.

Invitation from Green County Highway Commission – Sponsoring an April 9th 11 a.m. lunch at the Moose Lodge in Monroe. Need a number by March 23rd. Vogel stated Public Works attends every year – let Vogel know if you plan to attend.

Attorney: No report.

Adjourn: Motion by Rundle. Second by Vickers. All ayes. Motion carries.

Minutes by City Clerk Roseann Meixelsperger

Douglas A. Pinnow, Mayor approved this 16th day of April, 2012.

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