BREAGE PARISH COUNCIL
Mrs Carol Macleod Parish Rooms
Clerk to the Council Breage
Tel: 01326 574781 Helston
E-mail: TR13 9PD
Website:
ORDINARY PARISH COUNCIL MEETING TO BE HELD IN THE PARISH ROOMS
BREAGE ON TUESDAY 7 NOVEMBER 2017 AT 7.00 P.M.
To: Members of the public and press
You are hereby invited to attend the above Meeting. Planning Applications are in the Parish Rooms for your inspection.
Applications received after the posting of this notice will be examined and commented on by Council Members. Members of the public should contact the Parish Clerk on 01326 574781/07767165077 or email before noon on the Thursday before the meeting for information on further applications received.
AGENDA
- FIRE EVACUATION PROCEDURE
There will be no fire alarm test this evening. If the alarm sounds please leave in silence by the front door and meet outside the Queens Arms for a roll call.
- APOLOGIES FOR ABSENCE
- DECLARATIONS OF INTEREST
a) To note declarations of interest in accordance with LGA 2000 - Members and officers to declare non-registerable interests or disclosable pecuniary interests (including details thereof) in respect of any items on this agenda.
- TO CONFIRM THE MINUTES OF THE ORDINARY PARISH COUNCIL MEETING 3 OCTOBER 2017
- PUBLIC PARTICIPATION
a)Each member of the public is entitled to speak once only in respect of business itemised on the agenda or in respect of something they wish to bring to the Parish Council’s attention for inclusion on a future agenda and may speak for a period of time which is at the Chairman’s discretion
b)A question asked by a member of the public during this public participation session shall not require a response or debate
c)The Chairman may direct that a response to a question posed by a member of the public be referred to a Councillor for oral response or to the Clerk for a written or oral response
d)A record of the public participation session shall be included on a separate page in the minutes of the meeting
- REPORT FROM CORNWALL COUNCILLOR
- PLANNING
a)TO CONSIDER PLANNING APPLICATIONS RECEIVED FROM CORNWALL COUNCIL
1.Enquiry PA17/09195
Proposal Change of upstairs window on extension to French doorsLocation Wheel Cottage Higher Lane Ashton Cornwall TR13 9SB
Applicant Mr R Spall
NO time extension permitted. No comment made.
2.ApplicationPA17/09267
ProposalOutline Planning Permission (All Matters Reserved) DemolitionofExistingAgricultural Shed and Construction of Affordable Dwelling House Linked to Main DwellingHouseLocation Land Adjacent To Wheal Vreagh Farm Wheal VorBreageApplicantMr J Blewett And Miss RHalls
3.Enquiry PA17/09732
ProposalNon-material amendment in respect of approval PA17/00594.Amendmentsought-Widen existing first floor rear dormer and replace existing white uPVC shiplapboarding LocationBondi Castle Drive Praa Sands Penzance Cornwall TR209TQApplicantMr MFinch
NO time extension permitted. No comment made.
4.ApplicationPA17/09065
ProposalApplication to demolish existing dwelling and garage and erect a dwellingwithdetached garage. The temporary siting of a touring caravan for 12months LocationTremain Sea Meads Praa SandsPenzanceApplicantMr RStanek
5.Enquiry PA17/09713
ProposalNon-material amendment (1) to reduce width of house by 0.5m,minoramendments to front and rear window sizes, substitution of man-made slate with natural slate to roof in respect of decision notice PA17/00996 - construction of a four bedroomed dormer bungalow within the garden of an existingdwellingLocationLandSWOfChytoddenBungalowChytoddenTerraceCarleenBreageCornwallApplicantMr And MrsDawson
6.ApplicationPA17/09893
ProposalProposed rear extensionandconservatoryLocationCount House Wheal Vor
BreageTR139NWApplicantMr And Mrs MRound
7.ApplicationPA17/09926
ProposalConstruction of newboundarywallLocationMorwenna Hendra Close Ashton
TR139SSApplicantMr AHugo
8.ApplicationPA17/09375
ProposalChange of use of land to residential curtilage and construction of agaragetoserve a dwelling currently under construction following planning permission PA16/11004LocationFar Away Wheal Vor BreageHelstonApplicantMs LouiseTurrell
9.ApplicationPA17/09899
ProposalOutline application for single affordable dwelling withgarageLocationOs Field 6865 Wheal Vor Breage TR139NW
ApplicantMr SOllerton
10.ApplicationPA17/09794
ProposalFirst floor extension includingdormerwindowLocation1 Greenbury Greenbury Lane RosudgeonTR209QQ ApplicantMr LBell
11.ApplicationPA17/09756
ProposalConstructionofdetachedsustainabledwelling(Outlinewithallmattersreserved)LocationHendra Farmhouse Hendra Lane Ashton TR139TX Applicant Mr A Ballard OaklandHomes
b) TO CONSIDER PLANNING APPLICATIONS RECEIVED AFTER PUBLICATION OF THE AGENDA UP TO 12 NOON ON THURSDAY 2 NOVEMBER 2017
e)ENFORCEMENT MATTERS
f) IMPROVING COMMUNICATION ON PLANNING APPLICATIONS
g)PA17/04129 PENGWEDNA BREAGE HELSTON CORNWALL TR13 0AZ
Update
- FINANCE
a) To resolve approval for Finance Regulations 6.6 Resolution use of a variable DD for payments to SW Water for quarterly water payments for Cemetery and Parish Rooms
b)The F&GP Committee met on 18 October and have agreed a series of budget/precept recommendations to come to full Council on 23 November where details will be explained. The preliminary Precept will stay at the 2017/18 year’s level.
c)To resolve to approve November payments
no. / Name / cheque / Service/item / Net / VAT / Total144 / T F Laity / 103946 / Bus shelter Cleaning Sept / £49.17 / £49.17
145 / Mrs C L Macleod (Amazon UK) / Office Chair / £59.99 / £12.00 / £71.99
Footrest / £10.83 / £2.16 / £12.99
Mouse / £5.83 / £1.16 / £6.99
103948 / £76.65 / £15.32 / £91.97
146 / RM & SJ Jones & Son / BACS / PS Toilets Waste emptying & disposal / £660.00 / £132.00 / £792.00
147 / Leaders in Waste Ltd / BACS / Empty cess pit Prooms / £140.00 / £140.00
152 / BT / dd / Mobile / £20.30 / £4.06 / £24.36
S. Babbage / 103951 / Remove earth from front of Prooms/lay Mypex,
153 / path edges and gravel / £350.00 / £350.00
Handyman duties noticeboards/benches/bus
154 / shelters/clear rubbish from back of Prooms / £374.06 / £374.06
103952 / £724.06 / £724.06
155 / BT / dd / Telephone / £31.55 / £6.31 / £37.86
156 / BT / dd / Internet / £96.00 / £19.20 / £115.20
157 / E-on / dd / Electricity Streetlights Sept / £235.71 / £47.14 / £282.85
158 / British Gas / dd / PS Toilets Elctricity 1 Jul - 30 Sept / £44.23 / £2.21 / £46.44
Cornwall Council / Legal fees Ashton Amenity Area Aug / £240.50 / £47.50 / £288.00
Legal fees Ashton Amenity Area Sept / £159.50 / £9.50 / £169.00
159 / 103953 / to be reimbursed by Trustees / £400.00 / £57.00 / £457.00
160 / Cormac Solutions Ltd / 103954 / PS Toilets Cleaning Sept / £557.24 / £111.45 / £668.69
161 / Truro Sawmills Ltd / 103955 / Bench replacement Pengersick Lane P Sands / £144.00 / £28.80 / £172.80
R Sanders / Contract grass cutting 2 cuts / £360.00 / £72.00 / £432.00
Cut Ashton Field and hedges / £256.00 / £51.20 / £307.20
£616.00 / £123.20 / £739.20
162
103956 / sub-totals / £3,794.91 / £546.69 / £4,341.60
148 / Mrs C L Macleod / BACS / Salary Oct
Post Office Ltd / PAYE / £362.40 / £362.40
(HMR & C) / Employer's NI / £213.24 / £213.24
149 / 103949 / £575.64 / £575.64
150 / NEST / Pension Sept Clerk / £69.57 / £69.57
Pension Sept Employer / £52.18 / £52.18
dd / £121.75 / £121.75
163 / Mrs C L Macleod / 103957 / Travel 28.5 mls @ 53p / £15.10 / £15.10
164 / Mrs C L Macleod / 103958 / Petty cash / £96.56 / £12.71 / £109.27
151 / Mrs S Orpin / 103950 / Cleaner salary Sept / £19.00 / £19.00
Totals / £4,622.96 / £559.40 / £5,182.36
a)To acknowledge receipts
Cemetery fees: £958; Ashton Amenity Ass Legal: £332.50; PS Toilets donations: £11.36; Admin: £9
- FOOTPATHS
- STREET LIGHTING
a)Kier does not do Street Light maintenance
b) The Clerk has contacted CC to see if any more Lights can be taken over
c) To resolve whether SSE contract be signed
- CEMETERY AND CLOSED GRAVEYARDS
a)Remembrance Sunday tidying: CC will cut the War Memorial graveyard this week but not the verges round the graveyard and Church as they are not felt to be affecting Highway safety. The Contractor is willing to cut the verges and The Clerk has requested he do this
b)Letter of complaint received about leaves and twigs being on a family’s memorial stone in the Cemetery Cremated Remains area. This had blown down from the trees
c)Report from Cllr Best re: Closed Graveyards cutting
- PRAA SANDS
a)TOILETS
i)To receive a report on the handover to Cornwall Council on 31 October 2017
ii)To receive report from the Chairman of the Toilets Committee
iii)To receive and accept the minutes of the Toilets Committee meeting of 21 September 2017
iv)A motion has been received from Cllrs Coleman, Darby and Wyvern Battto resolve tomake an amendment to the amendment of the 3rd October 2017( that the Praa Sands Toilets remain open until 30th October, 2017 and are handed back to Cornwall Council on 31 October 2017), the amendment being: to keep the disabled toilet at Praa Sands along with the water, electricity and cleaning funded until the half-term period, being handed back to Cornwall Council on 19 February 2018
v)To resolve to confirm that Praa Sands Toilet Committee is disbanded
vi)To resolve to ascertainthe amount that should repaid to RNLI
b)MEMORIAL SEAT ON PRAA GREEN
c)Mrs Whitaker has requested a memorial seat in the row on the green in memory of her late son Liam, who died unexpectedly aged 24. It would beengraved with Liam`s name and a short inscription which we would employ a professional stone mason to do. Financially she would supply a granite seat, inscription and installation. Mrs Whitaker says that as some of the seats are unmarked, if the Council prefers she would donate towards or sponsor one of the unmarked ones and arrange for engraving.
To resolve that a new bench is installed in memory of Liam or that one of the unmarked benches be used
d)MANAGEMENT OF PRAA GREEN
A motion to resolve that BPC devise a one to five- year management plan for Praa Sands Green as required by the policy and procedure document adopted earlier this year. This plan will ensure the conservation of the green at Praa Sands and especially the habitat for the wild life
14. ASHTON AMENITY FIELD
a) Ashton Village Committee Land Usage Agreement
This has now been approved and signed by the Village Committee
e)The Ashton Field is now registered with the Charity Commission as Ashton Amenity Area as from 2 October 2017.Fiona Woodhams has kept the cheque book to pay the Trustees’ solicitor and BPC’s final legal invoice when received. She will then write a cheque for the remaining balance to BPC. The Clerk has all other paperwork
f)The first cut of the grass and hedges has been undertaken by the Contractor
g)To resolve that a new gate may be purchased
- NEIGHBOURHOOD DEVELOPMENT PLAN
a) Update
- PARISH ROOMS
a)A motion to propose the installation of LED light bulbs where possible in the Parish Rooms
b)To clarify e-mail cc procedure.
- VAS BREAGE
a)Although BPC had stated where they thought the VAS should be sited. Two more options have been received from Highways
To resolve to agree BPC’s preferredoption of where to site VAS socket at Breage
b)Cllr Keeling has advised that Parish Councils may be charged for the actual re-positioning of the VAS pole at their sites
- TELEPHONE KIOSKS
a)Adoption of kiosks
i)BT has started the process of contacting Parish Councils/adopting bodies to progress adoptions where they have been requested and send apologies for the delay.
Breage Parish Council hadrequested adoption of 2 kiosks:
01736 763220, FORE STREET, ASHTON, HELSTON, TR13 9RW
01736 763392, TRESOWES, ASHTON, HELSTON, TR13 9SY
ii)The Ashton one is fine and is available for adoption and an agreement for completion will be sent
iii)The Tresowes kiosk is a modern style box so isn’t available for adoption, as the Adopt scheme is aimed at the traditional red kiosk type - the intention of the scheme being to allow the iconic red kiosk structures to be retained where there is a desire to do so for heritage reasons. BT does occasionally allow adoption of modern style kiosks in rural areas and where the intended use for the kiosk is to house a defibrillator. They say that if this is what the PC has in mind to let them know.
To resolve that the Tresowes kiosk is not adopted
iv)Trescowe- The people at Trescowe have asked if their kiosk could be adopted with the suggestion of a book lending kiosk.
To resolve that BPC applies for adoption of the Trescowe telephone kiosk
- TO CONSIDER CO-OPTION OF A NEW MEMBER TO THE PARISH COUNCIL
A vacancy exists. This was advertised with a closing date of 23 October 2017
An application has been received from Will Perrin
a)A letter from Mr Perrin has been seen by Members. Mr Perrin will be given the opportunity to add any further details or to ask any questions
b)Members will be invited to ask questions of Mr Perrin
c)To co-opt Mr Perrin as a Member of Breage Parish Council
d)A Declaration of Acceptance of Office will be read out and signed by the new Memberand the Clerk will sign as witness
e)The Clerk will provide the new Councillor with relevant paperwork, etc. after the close of the meeting
- REPORT FROM CLERK
- MEMBERS’ REPORTS TO THE COUNCIL AND REPORTS FROM OUTSIDE BODIES
- CORRESPONDENCE
List available from the Clerk
- TO RECEIVE ADVANCE NOTICE OF ITEMS FOR NEXT AGENDA
- TO CONFIRM THE DATE AND TIME OF NEXT MEETINGS
PARISH COUNCIL MEETING TO SETTHE PRECEPT/BUDGET 2018/19; ORDINARY PARISH COUNCIL MEETING 5 DECEMBER 2017. MEETINGS AT 7.00 P.M. IN THE PARISH ROOMS
- EXCLUSION OF PRESS AND PUBLIC
To resolve that members of the Press and Public be excluded from the meeting on the grounds that agenda items that have been allocated here from the meetingmay be discussed, due to the likely disclosure of exempt information as defined in Part 1, schedule 12A of the Local Government Act 1972
- BT BUSINESS FIBRE BROADBAND
The business fibre broadband with BT is approaching the end of the 24 month contract.
To resolve to accept a discount plan with BT onto the account to reduce the monthly cost by bring the monthly cost down by £9.60 per month on a contract for 24 months
The services will remain the same as they are, the only difference will be that there will be unlimited outgoing calls from the main line to local, national and mobile numbers so the price should remain the same every month rather than fluctuating as it does currently
- EMPLOYEE APPRAISALS
a)Mrs S Orpin – Cleaner
The Clerk completed Mrs Orpin’s appraisal on 18th October. Excellent work, completely satisfactory, always willing to do more than is scheduled.
It was recommended at the F&GP Committee meeting on 18 October that Mrs Orpin be awarded a £2 per hour pay rise effective from 1 November 2017.
To resolve that Mrs Orpin be awarded a £2 per hour pay rise effective from 1 November 2017
b)Mrs C Macleod – Clerk/RFO
Cllrs TW & RWB completed the Clerk/RFO’s appraisal on 19 October 2017
The F&GP Committee recommended a 1 point increment to pay scale LC2 point 29, an increase of £0.503 per hour.
To resolve that Mrs Macleod be awardeda 1 point increment to pay scale LC2 point 29, an increase of £0.503 per hourwith effect from 1 April 2018
- CALOO PROPOSAL FOR LEISURE EQUIPMENT
To resolve that the Caloo proposals for the Leisure Equipment for Carleen and Ashton be accepted
- PRE-APPS
To receive report on the Pre-app meeting held on 25 October 2017
- LEGAL MATTERS
To resolve to engage BPC’s legal advisor with regard to potential libel or slander action in conjunction with FOI request and possible witness summons in regard to recent Facebook entries