BOSTON UNIVERSITY SCHOOL OF PUBLIC HEALTH
APPLICATION TO FORM A RECOGNIZED STUDENT ORGANIZATION (RSO)
In applying for recognition to become an Recognized Student Organization (RSO) of the Boston University School of Public Health, students must work with the Office of Student Services to ensure that the mission of the organization is unique, and cannot be served by an already established BUSPH/BUMC student organization. Additionally, the mission of the organization should focus on public health as broadly defined (see note in Mission Section below).
The Office of Student Services reserves the right to deny official recognition to any student group as it sees fit.
Benefits of Student Organization
· Use of audio visual and technical support
· Reservation of rooms on campus
· Office of Student Services professional support
· Networking & leadership skills
· Student Organization email & websites
· Access to the Student Insider and other publicity resources on campus
· Financial support from Office of Student Services
· Enhance social life at BUSPH
Formation of an Interest Group
The option of creating an Interest Group is strongly recommended for students who are interested in creating a new student organization but do not feel they are able to meet the necessary RSO requirements.
An Interest Group is not considered an official BUSPH Recognized Student Organization, and will not receive funding or advertisement as such, but may hold meetings decide whether or not to pursue official recognition.
*Loss of Official Recognition*
Should a Recognized Student Organization be deemed inactive, the group members must reapply in order to receive official recognition. A Recognized Student Organization shall be considered inactive for the following reasons:
o An officially recognized student organization will be considered inactive should there be no leadership for one semester.
o An officially recognized student organization will be considered inactive should there be a considerable lack of activity, as determined by the Program Coordinator, Office of Student Services.
Constitution
All BUSPH Recognized Student Organizations are required to complete a Constitution. The Constitution shall guide decision-making procedures for the organization. The RSO Constitution should be reviewed on a yearly by the Officers, and an updates version should be turned into the Program Coordinator, Office of Student Services, by the end of the Spring semester.
The following information should be included in the Constitution:
MISSION
All officially recognized student organizations of the Boston University School of Public Health must have a mission relevant to public health. (Please refer to the ‘What Is Public Health?’ section of the ASPH website as a guideline when drafting your mission: http://www.asph.org/document.cfm?page=300.)
MEMBERSHIP
Membership normally consists of BUSPH Students, both full-time and part-time, although the organization is encouraged to open membership to include all students on the BU Medical Campus. The Secretary is responsible for maintaining a full membership list. Additionally, a copy should be given to the Office of Student Services. Organizational leaders are responsible for informing members of meeting attendance requirements and collection of annual dues.
OFFICERS
Student Organizations must have a minimum of three officers, including President, Secretary and Treasurer. (One person cannot hold more than one position). The specific structure and role of officers must be outlined in the Constitution. It is important to keep in mind the expected graduation dates for all officers, so as to avoid gaps in leadership which would disrupt the continuity of the group.
Roles of RSO Officers
o President
o The President Shall:
§ Plan and facilitate all general and special RSO meetings.
§ Act as a main point of contact for the RSO.
§ Work to advance the growth of the RSO.
o Treasurer
o The Treasurer shall:
§ Set a budget and maintain group funds.
o Secretary
o The Secretary shall:
§ Maintain group membership list.
§ Produce action-oriented meeting minutes for the RSO
ELECTIONS
Elections ensure ongoing transfer of leadership. Executive members of the group should meet to determine the election schedule. Elections should occur no later than November 15 of the Fall semester. If elections are deemed necessary for the Spring semester, they should occur no later than March 15.
AMENDMENTS
The process for amending the Constitution must be outlined. Amendments include decision-making procedures for allocation of organizational funds (e.g. majority vote by all organization members, decisions made by organizational board members, etc.). Amendments to existing constitutions should be signed by the officers of the student organization and the Program Coordinator, Office of Student Services, at the time the amendments are made.
2015-2016 NEW STUDENT ORGANIZATION REGISTRATION FORM
Full Name of Organization:If regularly used as Name of Organization Acronym: / Affiliation: (Office Use Only)
Advisor: / Advisor E-Mail Address:
@ bu.edu / Advisor’s Phone:
Advisor’s BU Address: Conc./Dept:
Indicate whether membership is: Open ❏ Selective ❏
PRESIDENT (required) / VICE - PRESIDENT
BU ID #: E-Mail: / BU ID #: E-Mail:
Name-First: Last: / Name-First: Last:
Local Address: / BU Box#/Apt / Local Address: / BU Box#/Apt
City: / City:
State: / Zip: / State: / Zip:
Phone #: / Phone #:
Concentration: / Grad. Date: / Concentration: / Grad. Date:
SECRETARY (required) / TREASURER (required)
BU ID #: E-Mail: / BU ID #: E-Mail:
Name-First: Last: / Name-First: Last:
Local Address: / Local Address:
City: / City:
State: / Zip: / State: / Zip:
Phone #: / Phone #:
Concentration: / Grad. Date: / Concentration: / Grad. Date:
For Office Use Only: Date Rec'd Rec'd By Constitution Attached Approved By Input By Date
BOSTON UNIVERSITY SCHOOL OF PUBLIC HEALTH
OFFICE OF STUDENT SERVICES
SIGNATURE SHEET for Recognized Student Organizations 2015-2016
FULL NAME OF ORGANIZATION:
______
President:
Date: BU ID #:______
Vice President:
Date: BU ID #:______
Treasurer:
Date: BU ID #:______
Secretary:
Date: BU ID #:______
Faculty or Administrative Advisor
Student organizations should meet with their advisors periodically, and keep their advisors updated on the activities of the organization throughout the year. Faculty advisors have no legal responsibility for student organization debts, although debts incurred by organizations should always be a matter of concern to advisors.
Advisor:
I hereby state that I am a full-time faculty or staff member of Boston University and I consent to act as Advisor to the above named organization for the academic year of 2013-2014. I have read and agree to the above statements.
______
Advisor’s Signature
______
Date
______
Printed Name of Advisor
Membership Roster 2015-2016
Organization Name:______
You must have 5 members (not including the Officers) to form an Interest Group, 10 to be a Recognized Student Organization.
Member Name / Member BUID #1.
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BOSTON UNIVERSITY SCHOOL OF PUBLIC HEALTH
OFFICE OF STUDENT SERVICES
STUDENT ORGANIZATION INFORMATION SHEET
(this form will be made available to people interested in getting information about your organization)
Organization Name: ______Group e-mail account address (if applicable): ______
When was your organization founded? ______
Number of current members: ______
How often does your organization meet? ______
Please describe the purpose(s) of your organization. If you already have a flyer or pamphlet describing your group, please attach it to this form.
______
______
______
What types of activities/programs does your group organize and participate in each year?
Approximately how many activities do you sponsor or participate in each year?
______
Is there any other information you would like to add about your organization? (Use back if necessary)
______
Establishing an Email Account
Note: Your group must be registered with the Office of Student Services in order for you to establish a BU email account. If you are unclear about any aspect of the Registration process, please call the Office of Student Services at (617) 638-5062.
Contact BUMC Office of Information Technology
Email:
Telephone: 617-638-5914
BUMC OIT's URL: www.bumc.bu.edu/bumc/oit
Website
Each BUSPH Student Organization has a designated page on the sph.bu.edu website. To gain editorial access to your page, please contact the Office of Student Services.