BORNO ES/NFI CCCM SECTOR AD HOC MEETING ON BAMA

Minutesof Meeting | 12thand 14thJUNE 2016

Held at NEMA Zonal Office, Maiduguri.

The Meeting started at 9:45am

Participants

  1. Said Mohamed Alkali RRO – Sector Lead- NEMA
  2. Auwal AbubakarSARO– Sector Lead- NEMA
  3. Frank SantanaSector Co-Lead- IOM
  4. Jennifer PoidatzVP Humanit. Resp.- CRS
  5. Kenneth OyikEmergency Coord.- CRS
  6. Ephraim WarutereShelter Officer- UNHCR
  7. Gloria NyakiSr. Protection Officer- UNHCR
  8. Hakon ValborglandShelter Engineer- IOM
  9. Daniel Ali CargaEmergency Assistant- DRC
  10. Peter BirdlingEmergency Officer- DRC
  11. Ali Mustapha Co-See relocation- MoHE
  12. Victor LahaiHoSO- OCHA (observer)
  13. TedrosTecleabWater & Habitat- Partner Outside HRP (observer)

The meeting was called for the sole purpose to analyse problems and propose response to the situation of the Bama General Hospital camp in Bama LGA.

The proposed agenda was as follow:

  1. Review of comments and recommendations made by the UN Humanitarian Coordinator a. i.;
  2. Sector mission planning for assessment for Site Planning purpose (End of the week);
  3. Rapid response on Shelter/NFI and CCCM to complement the recent FI and NFI distribution;
  4. Action Plan for Bama.

Before going for the agenda, the chairman Abubakar requested all members to avoid conducting individual sectoral assessments and to coordinate with the Sector to reduce fatigue and to ensure information is shared.

Chairman Alkali emphasised the need for partners others than NEMA to provide support on CCCM.

  1. Review of comments and recommendations made by the UN Humanitarian Coordinator.

The findings and recommendations given by the UN Humanitarian coordinator were read by the co-lead in order to discuss them.

  1. Sector mission planning for assessment for Site Planning purpose (End of the week).
  • Co-lead informed the house about a rapid assessment conducted in Bama the previous weekend, with the consent of the Leads. The purpose was to respond to a request made by the Army Theatre command to provide inputs and guidance to improve living conditions in the Bama General Hospital camp.
  • Colonel Laka, the Army commander of the 21st Brigade in Bama stated he expects the camp to remain open beyond a period of 6 month to 1 year. SEMA and UNICEF have erected 24 and 10 tents respectively.
  • A first draft of a document presenting Camp Managementrecommendations given in the UN Joint Assessment of April 2016[1] with additional Site plan was presented to the military and was shared during the meeting for analysis by sector members. The site planning used the Emergency Shelter standard kit adopted by the sector previously. In the proposed Site Plan and using the standard kit available, around 1,800 shelters could be erected in the area of the camp, but only could cover around 12,500 persons at average of 6.8 members per household.
  • UNHCR requested information about the type of material that should be used, considering the Governor of Borno’s statement against plastic sheets and advocating for more permanent structures.
  • OCHA informed the house about the Ministry of Health’s position against any new permanent structures inside the camp. They intend to rehabilitate the facilities whenever possible. OCHA proposed to draw a line between Emergency Shelter response and Recovery Shelter which is what the Governor is requesting.
  1. Rapid response on Shelter/NFI and CCCM to complement the recent FI and NFI distribution
  • The WG agreed intervention with Emergency Shelter was necessary due to the urgent need to replace the makeshift made of iron-sheet shelters of Bama General Hospital camp and access constraints for transport of material and labour, apart from the unavailability of construction materials on ground.
  • The interventions should be fast and effective. Additional land should be identified to be able to decongest the camp.
  • All sector members with response capacity should engage with plans to address the shelter and NFI issues.
  • Additional Camp Management support should be provided to ensure handover from Military to civilian authorities.
  • The sector should foresee increase of population due continue influx of liberated hostages.
  1. Action Plan for Bama.

The sector activated a Technical Advisory Group to design a shelter for Bama context(the Bama e-shelter) which should bemore appropriate than the Emergency Shelter standard kit previously adopted and using as reference the shelters adopted by the sectors and other models used by members. The TAG was tasked to meet the same day 12th July at 15h in the same venue of NEMA office.

A follow-up meeting will be held on Thursday 14th at 14h to analyse and endorse the commonly designed Bama e-shelter.

A new Site plan will be redesign considering the new dimensions of the Bama e-shelter.

Partners should avoid acting in isolation and coordination should be strengthened.

Sector members will pledge and commit resources to respond in Bama according to their capacity.

For Bama as for any other response, information sharing should be improved.

NEMA will contact State government officials regarding the preferred materials for new accessible areas.

Advocacy for more land in Bama town for decongestion should be pursued.

  1. AOB
  • OCHA requests for all sectors and its members inputs about their micro-plans for all 15 priority locations identified outside Maiduguri. Agencies and NGO should outline intended interventions per location, expected beneficiary population, timeframe and cost.
  • Relocations from schools to Bakasi II should continue to avoid delays and shelters (Bakasi model) to be left empty for long periods. Actors implementing in Bakasi II should liaise with camp managers.
  • All activities should be reported and captures through the 4W matrix, including trainings and NFI distributions.
  • CRS will commence activities in Borno. They have been present in Yobe for years and will work in Food Security, WASH and Shelter in Borno.
  • ICRC request PINE to be contacted to know if they could install the roofs of 180 built in Damboa. NEMA engaged to follow-up with PINE.

Sector met on Thursday 14th and adopted Bama e-shelter designed by TAG. New Site plan was designed using Bama model.

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[1]OCHA Nigeria, April 2016