BOISE BRAVE BOOSTERS – BOARD MEETING-September 7, 2010
Attendance: Ken Anderson, Stephanie Keeney, Liz O’Gara, Ken Fisher, Julie Robinson, Karry Fischer, Caroline Blakeslee, Dee Koeger, Suzanne Hughes, Shauna Waller, Connie Simpson, Wendi Pennington, Anne Cirillo, Colleen Fletcher, Merrie Asher, Lynn Wood, Barb Egland, BJ Klotz, Holly Spiering, Shannon Yochum.
Call to Order and Introductions: Liz O’Gara, President, called the meeting to order at 3:30 pm. Introductions were made around the table. Liz handed out packets with dates of meetings(Attached). Liz introduced Ken Fisher as the candidate for Vice President of the Boosters.
Action: Caroline Blakeslee moved that Ken be elected Vice President of the Boise Brave Boosters. The motion was seconded by Anne Cirillo and passed unanimously.
Treasurer’s Report: Karry Fischer, treasurer, reported that the potential $2000 IRS fine reported on at the annual meeting for not submitting proper Boise Brave Booster tax forms had been cleared by Carrie Maulin, immediate Past President, writing a letter. Karry distributed the proposed budget for the year (Attached).
Action: Julie Robinson moved approval of the Boise Brave Boosters budget for the year with the qualification that the fundraising budget be reviewed in more detail at the October meeting. The motion was seconded by Lynn Wood and passed unanimously
Secretary’s Report: Julie Robinson, secretary, presented the minutes of the Annual Meeting held May 14, 2010 for approval
Action: Anne Cirillo moved approval of the annual meeting minutes. The motion was seconded by Holly Spiering and passed unanimously.
Character Education /Career Panel Report: Caroline Blakeslee reported that Character Education met once a month and she would be attending for Brave Parents. There was also discussion of the career panel which Caroline and Connie Simpson will be organizing in the spring during English classes. Speakers are need for these panels. If the board has names that might be good on the panels they should be submitted to the Caroline and/or Connie.
Alumni Relations Report: Anne Crillo reported that she was currently researching public schools that do a good job of maintaining contact with their alumni. She wants to create a model which is sustainable over time for reaching out to alumni. Lynn Wood suggested that she review La Jolla High School, San Diego which has a good alumni program.
Athletics: Wendy Pennington reported that she was currently researching how best to do her job as liaison between the Boosters and athletics. Her goal is to meet with all the coaches and find out how we can best support them before next meeting. There was some discussion of bleachers which are in distress on the football field and whether they can be fixed. Ken Anderson reported that minor repairs had been made and the bleachers are much better; however to replace the bleachers would cost between $9,000 to $12,000. This is in the planning stage but has been hampered the placement of a sewer line which runs through the bleachers.
Fundraising Update: Lynn Wood, Fundraising Chair, introduced Dee Koeger who will be helping chair the event along with Janice Clark who was not in attendance. The Gala will be March 19, 2011 at the BSU Stueckle Sky Club. The auctioneer is Larry Flynn and the DJ is Brad Rowin. The theme will be, “The Sky’s the Limit”. A sheet was handed out for the board to sign up for possible auction items which they think they can get. Each board member is being asked to acquire an item(s) for the auction.
New Business:
Action Approval of Email Voting: Karry Fisher moved approval of the Boise Braves By-laws to allow email voting. The motion was seconded by Caroline Blakeslee and approved unanimously. The specific change to the By-Laws is as follows:
“All action required or permitted to be approved or taken by the Board of Directors may be approved or taken without a meeting of the Directors if the action is approved by 100% a quorum of the Directors then in office. Such action shall be evidenced by one or more written consents, including electronic notification, describing the action taken and signed by all Directors. When using electronic notification and voting, the process must be administered by an executive committee member, preferably the President. 100% of the Directors must receive such notification. The unanimous quorum of written consents shall be delivered to the Secretary for inclusion in the Corporation’s Minute Book.”
Change of Date of Whittenberg Proposal: Shauna Waller and Suzanne Hughes, academic liaisons, recommended that the dates of the Whittenberg award be moved from the spring to the fall. This would allow winners to include the award in college admission materials and might increase the number of participants. The specific proposal for revising the Whittenberg Award Timeline is as follows:
· Mid-September – send out applications
· 1st week October – getting applications back
· 2nd week October – application review
· 3rd week October – judging week
· October 25 – announce Award winners
· November or December – Award breakfast*
Action: Julie Robinson moved that the Board move the selection process to the fall as recommended by the academic liaisons. The motion was seconded by Karry Fischer and passed unanimously.
Faculty Representative Report: Stephanie Keeney reported that September is a very busy month at Boise High. Specific activities mentioned included:
· Braves Helping Braves
· Character education Shirts
· Toga Dance
· Pink out by the Cheerleaders
· Club Rush
· Math Assistance Center
· Back to School Night
Principal’s Report: Ken Anderson, Principal, reported that the front steps had been replaced and that this was more work than anticipated because there were no footings in the original construction. He also noted that the auditorium area has been brought up to seismic code. He noted this is the first time in six years there is no construction underway unless funds are found to begin renovations in the old gym.
BHS has the largest enrollment since the split with 1470 sophomores through seniors and 1490 with 9th graders who come over for some classes. Because of district wide cuts, BHS is missing an assistant principal and a counselor. However, the classes are not overcrowded and every effort was made to manage cuts in a way that they only impacted ancillary programs.
Mr. Anderson asked that the Braves Board begin on the Brave Parent grants so that they can be given out early in the fall. He wants the grant request to go out the 3rd week of September. Ken Fisher will work with him on this.
Mr. Anderson announced that he will be retiring at the end of the year. He was making the announcement early so the district would have time to seek out input from parents and teachers about his replacement. The hiring process for his replacement will begin in February. He has spent 23 years at BHS and he wants stakeholders involved in the process of hiring his replacement and he wants everyone to feel good about his replacement.
The meeting adjourned at 4:30.
Respectfully submitted by Julie Robinson, Secretary
Upcoming Dates of Interest
Sophomore Parent Orientation Mon, Aug. 30th, 7pm, Auditorium
Toga Dance Fri, Sept. 11, 8-11pm, Cafeteria
Homecoming Parade Fri, Sept. 24,, Lunch
Homecoming BBQ Fri, Sept. 24th, 5:30-6:30, Julia Davis Park
Homecoming Game Fri, Sept. 24th, 7:00pm
Homecoming Dance Sat, Sept. 25 8-11pm, Old Gym
Late Start Tues, Sept 28
In-Service, no school Oct 7 & 8
Brave Parents Inc.
Boise Brave Boosters
2010-2011
Parent Board
Thank you for volunteering to serve on the 2010-2011 Brave Parents Inc. Board. Board meetings are generally held the first Tuesday of each month at 3:30p.m. The schedule is as follows:
September 7, 2010
October 5, 2010 November 2, 2010
December 7, 2010
January 4, 2011
February 1, 2011
March 1, 2011
April 5, 2011
May 3, 2011
Annual Meeting - TBA
*Help us keep our meetings timely! Committee chairs that wish to give a report and be included on the agenda should notify Liz O’Gara at . We will not plan to have a report unless we hear from you.
**If you are unable to attend, please e-mail Secretary Julie Robinson at to report your absence.
Brave Parents Inc. Board
P’s and Q’s
Please CC Liz O’Gara at on all Board related matters.
In an effort to minimize duplicate board requests, please forward items for Ken Anderson’s attention through Liz.
Our goal is to stick to the meeting agenda as much as possible. Please notify Liz if you wish to give a committee report and/or submit notes for the agenda. Please take minutes at your committee meetings to present to the board.
Please email Julie Robinson at if you will be unable to attend the monthly meeting. (Our by-laws allow only 3 unexcused absences)
Please remember to sign in to the main office when you are visiting Boise High and take a name badge.
The best time to use the copier most days is between 12:00p.m. and 3:00p.m. Please check in with Michele Tinker in the main office before using the copy machine.
Please review the budget for your committee, save receipts and submit expenses to Karry Fischer for reimbursement. The deadline for reimbursement is June 10, 2011.
Boise Brave Boosters - Year at a Glance 2010-2011
June-August:
Summer preparations for upcoming year…
Student Registration (1/2 day shift)
Sophomore parents orientation : Aug. 30th, Auditorium
September:
Brave Booster Board Meeting, Sept. 7th, 3:30pm Room 402
Back to school night, September 14th
Homecoming Game, September 24th – Go Braves!
Homecoming Dance September 25th
3rd week of SeptemberGrant requests given to teachers and staff.
Budget and Fundraising Discussion
October:
Boise Brave Booster Board Meeting, Oct.5th, 3:30pm Room 402
Grant requests due back by second week of October.
November:
Boise Brave Booster Board Meeting, Nov.2th, 3:30pm Room 402
Committee review of grant requests, grants awarded
Grant notification letters to teachers. Request the “assessment of effectiveness” for dollars granted.
Keep record of requests/grants/assessments and prepare a summary for the Dec. meeting
Taxes due: Nov. 15th
National College Fair (1/2 day shift): November 17, 2010 Boise Center on the Grove
December:
Boise Brave Booster Board Meeting, Dec.7th, 3:30pm Room 402
January:
Boise Brave Booster Board Meeting, Jan. 4th, 3:30pm Room 402
Fundraising ramp up for March Gala
Brave Parents, Inc: BudgetProposed / Actual / Proposed
2009-2010 / 2009-2010 / 2010-2011
Assets & Income
Checking / $ 4,041.02 / $ 3,581.07
Savings / $ 341.29 / $ 32,923.45
Money Market / $ 40,397.92
BSEF Fundraising / $ 4,746.94 / $ 8,359.27
BSEF Dues / $ 6,305.51 / $ 1,409.44
BSEF Bricks / $ 3,374.36 / $ 3,913.61
Boise High (on account) / $ 3,208.40
Total Starting Balance / $ 59,207.04 / $ 53,395.24
Estimated New Membership / $ 3,000.00 / $ 2,553.93 / $ 3,000.00
Estimated Bricks for Braves / $ 2,000.00 / $ 3,385.00 / $ 2,000.00
Estimated Fundraising / $ 10,000.00 / $ 7,383.19 / $ 63,750.00
Total Estimated New Revenue / $ 15,000.00 / $ 13,322.12 / $ 68,750.00
Expenses
Academics & Awards
Academics & Awards Assembly / $ 150.00 / $ 159.00 / $ 165.00
Ice Cream Social / $ 1,000.00 / $ 1,235.10 / $ 1,250.00
Whittenberger Foundation Awards / $ 300.00 / $ 214.37 / $ 250.00
A/P Test treats / $ 400.00 / $ 315.10 / $ 350.00
Total Academics & Awards / $ 1,850.00 / $ 1,923.57 / $ 2,015.00
Activities Liaison
Alumni Relations
Athletics Liaison
Booster Membership
Character Education
Career Panel
Recognition T-Shirts / $ 600.00 / $ 600.00 / $ 600.00
Lunch Buddies / $ 750.00 / $ 750.00 / $ 750.00
Total Character Education / $ 1,350.00 / $ 1,350.00 / $ 1,350.00
Communications/Brave Weekly
Fundraising/Special Events
Fundraising ($250 postage) / $ 2,000.00 / $ 1,566.96 / $ 13,300.00
Margarita Party / $ 600.00 / $ 314.55
Bricks for Braves / $ 1,200.00 / $ 1,572.50 / $ 1,500.00
Total Fundraising/Special Events / $ 3,800.00 / $ 3,454.01 / $ 14,800.00
Hospitality
Sophomore Orientation / $ 100.00 / $ - / $ 100.00
Teacher Appreciation / $ 350.00 / $ 224.21 / $ 300.00
Teacher/Staff Luncheon / $ 500.00 / $ 461.24 / $ 500.00
Total Hospitality / $ 950.00 / $ 685.45 / $ 900.00
PCAC
Spirit Wear
Student Assistance Brave Fund / $ 3,600.00 / $ 3,600.00 / $ 3,600.00
Volunteer Coordinator
Grants/Allocations
Fall 2009 Grants / $ 10,000.00 / $ 9,657.92
Fall 2010 Grants / $ 10,000.00
Total Grants/Allocations / $ 10,000.00 / $ 9,657.92 / $ 10,000.00
Miscellaneous
Supplies, gifts, etc. / $ 500.00 / $ 196.00 / $ 500.00
Postage / $ 100.00 / $ 23.86 / $ 100.00
Booster/Athletic Misc. / $ 250.00 / - / $ 100.00
Total Miscellaneous / $ 850.00 / $ 219.86 / $ 700.00
Total Expenses / $ 22,400.00 / $ 20,890.81 / $ 33,365.00
Balance / $51,807.04 / $88,780.24
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