Board of Trustees Meeting- February 27, 2017

Kerr Vance Academy

Board of Trustees Meeting- February 27, 2017

The monthly meeting of the Board of Trustees was held on February 27, 2017 at 7:00 PM in the Media Center.

Those in attendance were:

Class of 2016-2017Class of 2017-2018______Class of 2018-2019

Amy WilliamsCaroline BurnetteJohn Garrett

JJ Carr Anne Marie WhiteBrandon Taylor

Jill AllenRenee WilderJean Marie Odom

Angie Jacobs

Brantley Murphy

Frank Wiggins, HeadmasterAlison Short, Assistant HeadmasterCurtis Averette, Treasurer

Mrs. O’ Leary, Staff Representative

Greetings and Prayer:

Board President Amy Williams greeted everyone and opened the meeting. She called upon Anne Marie White to deliver an opening prayer.

Approval of Minutes:

Minutes from the January meeting having been previously emailed to members were approved.

Building & Grounds:

Dr. Brandon Taylor reported information from Dale Reese – We are waiting on insurance company which has contacted KVA to get more information on the storm damage to the roof. The insurance company should be in touch soon with the dollar amount possible to settle the claim.

Development:

Anne Marie White reported the Annual Fund is currently at $31,684. Further she reported upcoming fundraising dates as March 4th for a “Casino Night” at the HCC, March 15th a Sport Clay Outing at Rose Hill near Castalia,and the Family Fun Night Series’ first Bingo Night was a success raising $780. A possible “Paint Party” to be schedule as an upcoming event/fund raiser.

Marketing:

Dr. Jill Allen reported the “Dessert with the Headmaster” was a success with great parent turn out, and an informative over view by Mr. Wiggins on the direction of KVA was well communicated at the event. Dr. Allen also reported success with the recent WIZS radio publicity, ads coming in the Tourism Magazine for the lake areas, KVA will participate in the Warrenton Springfest on April 22nd from 10:00am – 2:00pm, the Oxford Hot Sauce Festival in the fall, and also possibly at the Youngsville Car Show and Louisburg Fall Festival. Renee Wilder will also inquire about the upcoming event at Crosscreek Outdoor Supply, and a possible information booth there for KVA. Caroline Burnette suggested pictures in local papers of our students participating in non-school activities would generate great publicity for KVA.

Trustee:

Angie Jacobs reported the trustee committee is taking nominations for three board positions.

Finance:

After financial reports were passed out to the group, Treasurer Curtis Averette reviewed the balance, income and development sheets. Curtis explained that of the $200,000 goal, $153,00 has been raised so far, and KVA is in line with the budget at this current time.

Executive Committee:

President Amy Williams reported on enrollment, and K-4 currently has 18 students signed up for 2017-2018. Mr. Wiggins is reaching out to families of students that have left KVA as well as those who have yet to turn in a contract for the 2017-2018 school year. KVA should get results on any potential voucher program applications in the near future. Dr. Brandon Taylor recommended using signage in high traffic areas to advertise “enrolling now”. Caroline Burnette, John Garrett, and Dr. Taylor will be looking into potential signs and areas available to place them.

Enrollment:

Discussed by Amy Williams during executive committee report.

Headmasters Report:

Mr. Wiggins reported K-4 is full and a waiting list has started for 2017-2018. KVA currently has 167 signed contracts, and 10-12 more are expected soon. The hard work is paying off, and new families are calling KVA frequently to inquire about enrollment. Mr. Wiggins’ classroom monitoring is very positive, and our Stanford 10, ACT, and SAT scores are better than the state average. KVA will analyze and use our testing data to increase our scores even higher. Leadership Vance will be touring KVA on March 14th at 10:45am. Mr. Wiggins is also actively searching to provide an “anchor” teacher for the middle school.

Public Comments:

none

Other business:

none

Closed Session:

Amy Williams mentioned there was a need for a closed session, and a motion was made for the meeting to go into closed session. All guests were thanked and excused.

Following the closed session a motion was made & seconded to adjourn the monthly meeting.

Respectfully submitted,

Renee Wilder