SUMMARY MINUTES
BOARD OF SUPERVISORS
707 NEVADA STREET, SUSANVILLE
JUNE 16, 2009
9:06 A.M. CALL TO ORDER
PRESENT: Supervisors Lloyd Keefer, Bob Pyle, Jim Chapman and Jack Hanson; County Counsel Craig Settlemire, County Administrative Officer (CAO) John Ketelsen, Personnel Director/Risk Manager Ron Vossler and Deputy Clerk of the Board Susan Osgood. Supervisor Dahle arrives at 9:11 a.m. Closed session ends at 9:32 a.m.
PUBLIC COMMENT: None.
ANNOUNCEMENT OF CLOSED SESSION: Conference with Labor Negotiator John Ketelsen: May include the following bargaining units - a) Lassen County Peace Officers Assn. (LCPOA), b) United Public Employees of California (UPEC) c) Lassen County Road Workers Assn. (LCRWA), d) Management and Professional Association, e) Lassen County Peace Officers Assn. Supervisors Unit (LCPOASU), f) Lassen County Peace Officers Assn. Management Unit (LCPOAMU), g) Lassen County Deputy Sheriffs Association (LCDSA), h) Lassen County Management Association (LCMA).
9:32 A.M. OPENING CEREMONIES: Following the flag salute, the invocation is offered by Chairman Keefer. County Counsel returns at 9:35 a.m. Supervisor Pyle returns at 9:38 a.m.
ANNOUNCEMENT OF ITEMS DISCUSSED IN CLOSED SESSION: Deputy Clerk of the Board Osgood reports the Board met in Closed Session on: Conference with Labor Negotiator John Ketelsen: May include the following bargaining units - a) Lassen County Peace Officers Assn. (LCPOA), b) United Public Employees of California (UPEC) c) Lassen County Road Workers Assn. (LCRWA), d) Management and Professional Association, e) Lassen County Peace Officers Assn. Supervisors Unit (LCPOASU), f) Lassen County Peace Officers Assn. Management Unit (LCPOAMU), g) Lassen County Deputy Sheriffs Association (LCDSA), h) Lassen County Management Association (LCMA) – No reportable action taken.
AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS:
ACTION: Approve agenda as posted.
MOVED BY: Hanson SECONDED BY: Dahle UNANIMOUS: Yes
PUBLIC COMMENT: Poet Laureate Violet Stout reads poem titled “Have Faith”.
CONSENT CALENDAR
Supervisor Chapman requests Item G3 Probation Department agreement be removed for separate discussion.
ACTION: Take the noted action on the following Consent Calendar items:
MOVED BY: Dahle SECONDED BY: Hanson UNANIMOUS: No
AYES: Keefer, Chapman, Dahle, Hanson ABSTENTIONS: None
NOES: None ABSENTEES: Pyle
COUNTY CLERK ITEM - MINUTES
Approve Minutes of September 23, 2008.
ADMINISTRATIVE SERVICES ITEM - PERSONNEL REPORT
Receive and file Personnel Movement Report for May, 2009.
PROBATION DEPARTMENT ITEM - CONTRACT
Approve contracts for special services of a Clinical Psychologist with Dr. Eric Trevizu and authorize the Chief Probation Officer and CAO to sign. The contract defines the terms of services and cost of each service rendered. The contract year is to commence July 1, 2009, through June 30, 2011. The agreement with Dr. Trevizu shall not exceed $15,000 for the contract year.
CONTRACT
Approve contract for special services of a Clinical Psychologist with The Center for Practical Solutions and authorize the Chief Probation Officer and CAO to sign. The contract defines the terms of services and cost of each service rendered. The contract year is to commence July 1, 2009, through June 30, 2011. The agreement shall not exceed $20,000 for the contract year.
MISCELLANEOUS CORRESPONDENCE ITEMS
Receive and file the following correspondence:
a. Lassen County Architectural Review Committee meeting minutes of June 5, 2009.
b. Lassen County Mental Health Advisory Board meeting minutes of June 8, 2009.
c. Susanville City Council, Susanville Community Development Agency, Susanville Municipal Energy Corporation and Susanville Public Financing Authority meeting minutes of April 15, 2009.
d. Susanville City Council special meeting minutes of April 29, 2009.
e. Big Valley Community Alliance, Inc. May, 2009 Report and Big Valley Newsletter June, 2009.
f. Lassen County Transportation Commission/ Social Services Transportation Advisory Council agenda for annual meeting of June 11, 2009.
g. Lassen County Air Pollution Control District Governing Board meeting agenda for June 9, 2009.
h. PSA 2 Area Agency on Aging announcement of Award.
PROBATION DEPARTMENT ITEM – AGREEMENT
ACTION: Approve contract amendment to Space Available Agreement with Solano County Probation Department - Fouts Springs Youth Facility for placement of Lassen County youths with a juvenile court commitment to a camp and authorize the Chief Probation Officer to sign. The space available rate is $4,200 per month per ward.
MOVED BY: Dahle SECONDED BY: Hanson UNANIMOUS: No
AYES: Keefer, Pyle, Dahle, Hanson ABSTENTIONS: None
NOES: Chapman ABSENTEES: None
UNAGENDIZED BOARD REPORTS:
Supervisor Chapman: 1) Distributed Susanville City Council agenda information regarding annexation policy at June 9 meeting; distributes a final draft, with modifications, of City Council “Exhibit A” Resolution No. 09-049 Growth and Annexation Policies. He will be insistent the following sentence be incorporated: “The City acknowledges that growth should pay its own way and not present a fiscal burden to existing residents within city limits.” (page 2 of Exhibit A, section 1.4, City of Susanville Growth Goals A – E). Feels this should be a major policy so residents of the City will know they will not be expected to pay the price for any failed projects. Does not feel County and City staff communicate on a meaningful level regarding areas that are shared and on what affects day to day land use making decisions for both. Invites Board members to the City Council meeting at 7:00 p.m., June 17. 2) Designates the following from his discretionary funds: $500 to the Lassen Humane Society to support Pups on Parole Program; $530 to Soaring Eagle Blue Star Moms of Lassen, Plumas and Modoc Counties for the Main Street Banner Program.
Supervisor Hanson: 1) Attended Air Board meeting June 9; this item will be discussed later. 2) Met with Supervisor Dahle and staff regarding renewable energy and the transmission issues that may be facing Lassen County residents; was a good first meeting. Supervisor Dahle will bring information to Regional Council of Rural Counties (RCRC). Wants local residents to have a say in these projects and retain some kind of benefits. 3) Attended meeting on the Union Pacific Railroad Wendel to Flanigan line; Ralph Sanders and developer were in attendance with consultant, Gary Hunter by phone. Received a response to letter Board sent to UP and they will grant 60 days to explore other options to maintain that line. 4) June 12 attended Ft. Sage graduation in the Local Reuse Authority (LRA) Theater. Theater project was done under Felix Flores and some inmates from FCI Herlong; states it is “the third best theatre in Lassen County”. The Family Resource Center has taken on the project of maintaining the theatre. Fort Sage Unified School District has received funding to fix the ball field; the water project will break ground on June 22 - Good things are happening. 5) There were some road issues that have been handled by the Road Department; expects more problems as the County gets less funds to maintain roads; everyone wants to know where the stimulus money is. Belfast and Hackstaff Roads have both been graded. 6) Designates the following from his discretionary funds: $225 to Lassen 4-H Council; $300 to Fort Sage Unified School District and $300 to Shaffer Elementary School to support their student body efforts; $225 to Leavitt Lake Community Services District for their park project.
Supervisor Dahle: 1) NACo Board will again be tracking and opposing the navigable waters issue in the U.S.; Senator Barbara Boxer is in favor of taking the word ‘navigable’ out of the Clean Water Act which would mean the federal government would have jurisdiction of curbs and gutters. Will discuss at RCRC meeting. 2) The Junior Fishing Derby was held as they were able to plant fish; thanks Board for letters of support and Pit River Rod and Gun and Fish and Game Commission. It was well attended and every child received a prize. 2) Designates the following from his discretionary funds: $500 to Pit River Road and Gun Club. 3) Comment on Roads: Last year spent $181,000 on Merrilville Road and it has been “bladed” again; agrees there will be more complaints on roads. People think stimulus money is out there. 4) Will be at Regional Council of Rural Counties (RCRC) June 17 and 18. 5) Asks Supervisor Chapman to give his “two cents” to the City Council; agrees development needs to pay for itself.
Supervisor Pyle: 1) Will discuss Air Board later. 2) Reports he received calls on an issue regarding Icris; asks CAO Ketelsen if he can fill the Board in. Heard there was a contract for an information update but they were unable to perform the task; would like this looked into. Supervisor Chapman states former CAO Bill Bixby mentioned this to him; and wants to know why the Board is
just learning about this. 3) Designates the following from his discretionary funds: $250 to Lassen 4-H Council and $200 to the Westwood Library.
Supervisor Keefer: 1) The Draft EIS for the Lassen National Forest travel management plan is out; the comment period ends on July 20. Received an email from Sylvia Milligan requesting a 45 day extension on that; would like to have a letter supporting that on next week’s agenda. 2) Received an email from Lassen County Fire Safe Council Program Manager Tom Esgate who is in Sydney, Australia to do a presentation at the International Wildfire Management Conference; it is very prestigious. 3) As follow-up to meeting regarding volunteer firefighters: After research, City of Susanville and Susan River Fire District came up with a manual that is a guide to fire chiefs on payment of volunteers. This is not a new issue; The International Association of Fire Chiefs (IAFC) has been working on it for 20 years and has hired a legal firm to work on this issue. Presents further information. There is a copyright on guide so districts would have to purchase it ($25 for Chief, $100 for non member). He will send an information letter out to local fire officials.
RECOGNITION COMMITTEE
Chairman Keefer makes the following presentations for years of service:
10 Year Award: Kimberly Perkins (H&SS LassenWORKS)
15 Year Award: John Bohl (Sheriff's Department)
25 Year Award: Beth Hyde, Director (Child Support Services).
PUBLIC HEARING - HEALTH AND SOCIAL SERVICES
The Public Hearing is opened at 10:15 a.m.
Deputy CAO for Health and Social Services (HSS) Kevin Mannel presents staff report on request to make an internal transfer from Public Health Realignment Trust Fund to Mental Health Realignment Trust Fund due to cash flow issues. This is an HSS internal transfer of funds to reconcile HSS budgets without any adverse impact on the County General Funds. Reports they will probably have to make another request the first quarter of next year.
(Supervisor Dahle is absent 10:17 a.m. – 10:22 a.m.)
The Public Hearing is closed at 10:26 a.m.
ACTION: Approve transfer of $204,000 from Public Health Realignment Trust Fund Account #167-0731 to Mental Health Realignment Trust Fund #165-0751 (less than the 10% allowed).
MOVED BY: Pyle SECONDED BY: Hanson UNANIMOUS: Yes
Recess 10:26 a.m. – 10:30 a.m.
PUBLIC HEARING - COMMUNITY DEVELOPMENT DEPARTMENT - BUILDING / PLANNING
SUBJECT: Consider amendments to Lassen County Zoning Ordinance, Title 18, revising Chapters 18.102 and 18.108, regarding mobile home placement criteria and architectural requirements for residential use structures. The amendments will not change the zoning of any parcel of land. Project File No. 318.01.31.
The Public Hearing is opened at 10:30 a.m.
Lassen County Building Official Steve Fuller presents staff report. States this ordinance is being brought back with three changes after public hearings were held. Representatives of the Board of Realtors and local manufactured home dealerships were present at hearings and were in agreement with changes. Changes include: 1) “18.102.011 Placement of Mobile Homes” - would revise the date of manufacture for manufactured homes from 10 years old at the time of permit application in residential areas and 20 years old in all other areas, to allow units which are up to 20 years old at the time of permit application to be allowed anywhere within the County. 2) “18.102.016 Free-standing Roofs” - Revision to roof pitch requirement on residential use structures outside of the town of Westwood to a minimum 4 in 12 pitch. 3) “Architectural Requirements” - Revision to include language similar to that which was adopted by the Westwood Planning Committee pertaining to exterior colors: “Buildings and other structures shall not be painted in florescent, luminescent, or other extreme colors which detract from the appearance of the neighboring property, the community as a whole or the natural environment”.
Supervisors Dahle and Chapman ask questions regarding the proposed revisions and further discussion is held. Supervisor Dahle feels if a person can bring their home up to standard, they should be able to move it.
No one speaks in favor or against the Ordinance. The Public Hearing is closed at 10:45 a.m.
ACTION: Introduce and adopt, by title only, Ordinance No. 467-AF revising Title 18 of the Lassen County Code.
MOVED BY: Pyle SECONDED BY: Hanson UNANIMOUS: No
AYES: Keefer, Pyle, Hanson ABSTENTIONS: None
NOES: Chapman, Dahle ABSENTEES: None
PUBLIC WORKS DEPARTMENT - ROADS DIVISION
SUBJECT: Designation of Unpaved County Roads for Mixed or Shared Use.
Public Works Director Larry Millar presents list of unpaved County roads designated for mixed or shared use that could tie into Forest Service, Bureau of Land Management or other public lands to make a transportation system for Off-Highway Vehicle (OHV) use. It was determined that twenty-one roads or portions of roads would be considered for mixed or shared use with OHV: District 1 (Westwood) - five roads; District 2 (Susanville) – three roads; District 3 (Standish) – three roads; District 4 (Bieber ) one road; and District 5 (Ravendale) nine roads. Discussion is held regarding funds to maintain these roads due to increased usage. Director Millar stated that it may be possible to get OHV funds for maintenance.
Recreation Outdoors Coalition (ROC) Chairperson Sylvia Milligan: Commends Director Millar for work he has done. Questions two roads that were not included in the list: Smoke Creek Road and Pittville Road and asks if traffic study or engineering analysis on those two roads has been done. If not, she feels ROC could probably get people to do traffic study. She is delighted with the work done and roads included. Would like to see these two roads looked at a little closer; thinks it would be nice if they were included.