MinutesBoard of Public WorksMay 10, 2017

Present: Kumar Menon, Mike Avila, and Lyndsey Richards. Frank Suarez, Patrick Zaharako, Bob Widner, Shan Gunawardena, Nick Jarrell, Patrick Dooley, Theresa Rud, Herb Berg, Dan Brenner, Patrick Rew, Mike Kiester, Ron Sheppard, Michelle Nelson, Matthew Wirtz, Kira Blacketor, Angela Erpelding, T.J. Short, James Woodruff.

1. / Approval of Board of Public Works Minutes for the week of May 3, 2017.

Kumar Menon moved to approve Board of Public Works Minutes for the week of May 3, 2017. Motion carried.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

2. RECEIVE BIDS: Resolution #104-3-29-17-1, Fire Station #10 HVAC Replacement Project.

Bidder / Amount
A. Hattersley & Son’s / $183,800.00
Allied Mechanical
Current Mechanical / $285,000.00
Innovative Control Systems, LLC
Shambaugh & Son / $228,000.00
Engineer's Estimate / $250,000.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

3. RECEIVE BIDS: Resolution #76118, Spy Run Interceptor Relief-Siphons.

Bidder / Amount
Atlas Excavating / $3,081,175.00
Dunigan Brothers / $3,763,070.00
Underground Contractors
Yardberry Landscape
Engineer's Estimate / $1,497,748.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

4. RECEIVE BIDS: Resolution #0166S, Study Elementary Connection.

Bidder / Amount
Bomack Construction / $42,990.00
Malott Contracting / $55,938.50
Engineer's Estimate / $43,906.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

5. RECEIVE BIDS: Resolution #0203L, 2017 District 1 Street Lighting Improvements.

Bidder / Amount
Baseline Communications
City Lights & Signals / $25,960.00
TGB Unlimited
Touch Plate LED Lighting & Controls
Vision Lighting Corp.
Engineer's Estimate / $28,105.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

6. RECEIVE BIDS: Resolution #0208L, Longwood Phase II Street Lighting Improvements.

Bidder / Amount
City Lights & Signals / $18,040.00
TGB Unlimited
Touch Plate LED Lighting & Controls
Vision Lighting Corp.
Engineer's Estimate / $19,345.00

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

7. / Improvement Resolution: #0147U, 2017 Public Sidewalk Curb Ramp Package South.

Discussion by Nick Jarrell.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

8. / Approval of updated INDOT-LPA Coordination Contract #12030, State Boulevard Realignment from Spy Run to Cass Street for Preliminary Engineering services to reflect the time extension until June 20, 2020.

Discussion by Shan Gunawardena.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

9. / Approval of Service Agreement between the City of Fort Wayne and Blue Jacket Staffing for Lawn Care and Maintenance of the City's Gateway Corridors. Compensation for services performed shall be $24,000.00.

Discussion by Kira Blacketor.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

10. / Approval of Subdivision Plat for the Coves of Northbrook, Section I. The plat consists of 22 lots and is located in Washington Township, Section 2.

Discussion by Patrick Rew.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

11. / Approval of Change Order #1 & Final between the City of Fort Wayne and Hipskind Concrete for Resolution #12382, Arlington Park Phase 1 Concrete Reconstruction, increasing the original contract price by $290,383.15. Including this Change Order the final contract price will be $3,370,823.15.

Discussion by Bob Widner.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

12. / Approval of Change Order #1 & Final between the City of Fort Wayne and Martin Enterprises for Resolution #76246 increasing the original contract price by $31,500.00. Including this Change Order the final contract price will be $100,366.00.

Discussion by James Woodruff.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

13. / Approval of Change Order #1 & Final between the City of Fort Wayne and Iseler Demolition for Resolution #66598, Redwood Chestnut Tank Removal, decreasing the original contract price by $5000.00. Including this Change Order the final contract price will be $68,800.00.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

14. / Recommendation from Transportation Engineering to award Resolution #12498, Greenway - Bluffton Road Sidewalk & Trail, Phase III to Wayne Asphalt in the amount of $878,695.35.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

15. / Approval of Construction Contract for Resolution #12498, Greenway - Bluffton Road Sidewalk & Trail, Phase IIIbetween the City of Fort Wayne and Wayne Asphalt in the amount of $878,695.35.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

16. / Approval of Construction Contract for Resolution #0137S, Sidewalk Trip Hazard Elimination 2017between the City of Fort Wayne and Hard Rock Concrete Cutters, Inc. in the amount of $38.50 per cut.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

17. / Approval of Owner-Contractor Agreement #66484, California Road Water Main Extension between the City of Fort Wayne and Lawnscape Site Development in the amount of $285,170.00.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

18. / Approval of recommendation from City Utilities Engineering to accept the work performed by Pinpoint Directional Drilling for Contract #66612, Lassiter Mill Water Main Replacement as an integral part of the City’s water distribution system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

19. / Approval of recommendation from City Utilities Engineering to accept the work performed by Liberty Developing for Contract #2016-W-0193, Fox Hollow Section 1 as an integral part of the City’s water distribution system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

20. / Approval of recommendation from City Utilities Engineering to accept the work performed by Bercot for Resolution #76177, Glasglow Regulator Modifications as an integral part of the City’s Sanitary Sewer system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

21. / Approval of recommendation from City Utilities Engineering to accept the work performed by Geiger Excavating for Contract #2016-S-0338, located at 9326 Yeager Lane - Dilling Group as an integral part of the City's Sanitary Sewer system.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

22. / Approval of Civil City Accounting Claims in the amount of $5,198,775.52 for the week of March 8, 2017.

RESULT:APPROVED [UNANIMOUS]

MOVER:Mike Avila, Board Member

SECONDER:Kumar Menon, Utility Director

AYES:Menon, Avila

Meeting adjourned at 9:14 a.m.

______

Robert P. Kennedy, Chairman

______

Kumar Menon, Member

ATTEST:______

Lyndsey Richards, Clerk

______

Mike Avila, Member

City of Fort WaynePage 1Updated 5/11/2017 8:55 AM