Regular MeetingMinutesOctober 27, 2014

CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY

BOARD OF DIRECTORS MEETING

2910 East Fifth Street Austin, TX 78702

~ Minutes ~

Executive Assistant/Board LiaisonEd Easton

512-369-6040

Monday, October 27, 201412:15 PM Meeting Called To Order

12:00 PM1:27 PM Meeting Adjourned

I.Pledge of Allegiance

II.Safety Briefing

Donna Simmons, Vice President of Administration, presented the safety briefing.

III.Public Comment:

John Woodley, citizen, spoke on the various documents needed to get qualified as a MetroAccess rider or customer. Also, Mr. Woodley stated that the meeting sites listed on the notices for the Access Advisory Committee meeting on the Capital Metro website was different from the website for the Access Advisory Committee. Therefore, the notices were misleading, the public did not know where to meet because there were two different venue listings.

IV.Advisory Committee Updates

1.Update on the Customer Satisfaction Advisory Committee

John-Michael Cortez, Manager of Community Involvement, gave the updates for the Customer Satisfaction Advisory Committee. There were no formal actions taken by the committee this month, but the Committee did receive updates on the following:

- Bus Operations

- Downtown Gateway Station Project

- The Customer Comment Process and Breakdown

2.Update on the Access Advisory Committee

John-Michael Cortez, Manager of Community Relations, gave the Access Advisory Committee update. There were no formal actions taken by the committee this month but their update included the following;

- Citizen Communication

- Community Action Update

- MetroAccess Monthly Statistics

- a Technology Update

Board Member Stafford reminded staff to go back and update all websites regarding the postings of the meetings so that we can be in sync.

V.Board Committee Updates:

1.Operations, Planning and Safety Committee

Chris Riley, Committee Chair, gave the updates on the Operations, Planning and Safety Committee meeting. The update included the following:

- Approval of an ILA with UT for Transportation Research

- A item that would make Capital Metro the contract manager for all Grade Crossing Warning System installations along our Right of Way

- Bus Stop Accessibility report

- Late Night Services marketing report

- Operations Report

2.Finance, Audit and Administration Committee; and

Terry Mitchell, Committee Chair, gave the Finance, Audit and Administration Committee update. The update included the following:

- a presentation from KPMG on our external audit

- an amendment to the contract with Dubois, Bryant & Campbell for legal services

- two new appointments to Investment Committee

- the CFO Report

3.CAMPO update

No CAMPO Update this month. Board Member Siebold arrived late for this meeting.

VI.Consent Items

Consent items passed 6-0 vote. Word & Siebold absent. Board member Silas moved; and Vice Chair Riley 2nd.

1.Approval of Board of Directors minutes for September 15, 2014 Public Hearing regarding January Service Changes and FY2015 Budget and September 29, 2014 Board Meeting

2.Approval of a resolution removing John Hodges and Elias Sissamis from the Investment Committee and appointing Gerardo Castillo and Donna Simmons as members.

3.Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $200,000.

VII.Action Items:

1.Approval of a resolution authorizing the President/CEO, or her designee, to direct staff to procure and manage consultants and contractors authorized by Capital Metro to design, install, modify, or test Capital Metro’s grade crossing warning systems.

Melvin Clark, Vice President, Rail Operations presented this item. This item would put Capital Metro as the overseer for all at-grade rail warning systems along our right of way. Until now we have allowed other jurisdictions to manage the process and we have just signed off on the final product. There should be no fiscal impact to this change.

RESULT:ADOPTED [6 TO 0]

MOVER:Ann Stafford, Secretary

SECONDER:Beverly Silas, Board Member

AYES:Silas, Stafford, Mitchell, Cooper, Martinez, Riley

ABSENT:Word

AWAY:Siebold

2.Approval of a resolution approving Capital Metro's Investment Policy for 2015.

Leslie Browder, Chief Financial Officer, presented the overview.

RESULT:ADOPTED [UNANIMOUS]

MOVER:Terry Mitchell, Board Member

SECONDER:Wade Cooper, Board Member

AYES:Silas, Stafford, Mitchell, Cooper, Siebold, Martinez, Riley

ABSENT:Word

3.Approval of a resolution authorizing the President/CEO, or her designee, to enter into an Interlocal Agreement with the University of Texas Center for Transportation Research for the purposes of conducting transit research and related work for the benefit of Capital Metro and its customers for a two-year term and a total budget not to exceed $200,000.

Todd Hemingson, Vice President, Planning and Development, presented the item to the board.

RESULT:ADOPTED [UNANIMOUS]

MOVER:David Siebold, Board Member

SECONDER:Chris Riley, Vice Chair

AYES:Silas, Stafford, Mitchell, Cooper, Siebold, Martinez, Riley

ABSENT:Word

VIII.Presentations:

1.Federal Legislative Update

Christy Willhite, Manager of Government Relations, introduced Adam Nordstrom, a partner with Chambers, Colon and Hartwell, LLC. Mr. Nordstrom is our lobbyist and legislative representative in Washington.

The presentation included updates on various funding mechanisms and legislation. There have been four different transportation reauthorization bills. Map 21 is the latest bill which has been extended until May, 2015. Capital Metro is a recipient of one of the recent TIGER grants. This program is very competitive, therefore Capital Metro should be encouraged that they came out on top of this process.

Board member Silas complimented the firm for the hard work that has been done for Capital Metro. Board member Silas also noted that Capital Metro is the only transit agency in Texas that is represented by Mr. Nordstrom’s firm.

2.Basic Transportation Needs Fund Update

Ann Stafford, board secretary, introduced Dan Pruett from Meals on Wheels to give an update on the Basic Transportation Needs Fund. The update included the following highlights:

- The BTNF Mission

- BTNF Volunteer Board Membership

- a History of Board Funding

- Key Local Findings

- BTNF Process

- Eligibility for Passes

- Primary Purpose of Passes

- Board Considerations

- Recipients Distributing bus passes

- Accomplishments

- Future Plans

Chair Martinez stated that several years ago Capital Metro had to make a big decisions in raising more revenue at the farebox. But the partnership with BTNF has allowed us to mitigate the impact of fare increases with our seniors and those most in need.

Chris Riley, Vice Chair, thanked BTNF for all of the hard work that goes into this project.

Ann Stafford, Board Secretary, also thanked John-Michael Cortez and Elaine Timbes for coming up with this idea for the seniors and it has been a great success.
Beverly Silas, Board Member, thanked everyone for the success and also suggested that BTNF add a representative from the business community to their board of directors.

IX.Reports:

1.President's Report

Linda Watson, President and CEO, presented her report. The following updates were presented in the report:

- Austin City Limits final shuttle tally

- Vice President Dottie Watkins Named Chair of the APTA Bus Operations Committee

- A Purple Heart award 40 years after the fact for Tammy Quinn's husband

- 2014 Digital Government Achievement Award for our mobile app

- Delivery of our new MV-1 Paratransit Vehicles

X.Adjournment

ADA Compliance

Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email if you need more information.

BOARD OF DIRECTORS: Mike Martinez, chairperson; Chris Riley, vice chair; Ann Stafford, board secretary; David Siebold; Beverly S. Silas; Wade Cooper; Terry Mitchell and Juli Word. Board Liaison: Gina Estrada (512)389-7458, email if you need more information.

The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda.

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Gloria E. BarnesDate

Support Specialist II

Board/Legal Department

Capital Metropolitan Transportation AuthorityPage 1Updated 2/25/2015 10:14 AM