Job description

Job title:Procurement Analyst

Reporting to:Transactional Procurement Manager

Job family:Finance

Pay level:C2

Role purpose

  • Support the Transactional Procurement Team and Category Managers in terms of spend analytics, research and reporting.
  • Monitor progress in terms of attaining targets and improvements in cost, quality, service and innovation.

Key accountabilities

  • Research market situation, individual suppliers, latest technologies, trends, developments and changes in supply markets and legal frameworks.
  • Prepare reports on spend, tenders, supplier performance, internal client satisfaction, other KPIs, both on a regular and ad-hoc basis.
  • Conduct analyses concerning pipelines of works, required resources, supplier financial standings, benchmarking, offers and savings. Ensure that analyses are conducted in a timely manner and in line with business requirements.
  • Prepare bespoke presentations for senior stakeholders to achieve joint understanding of and commitment to sourcing strategies and goals.
  • Manage and maintain relevant databases such asweb catalogues, a supplier database and a contract database.
  • Represent the commercial function in the budgetary and business planning process.
  • Under the guidance of category managers, assist in procurement activity including preparing tender documentation, publishing required notices, tender evaluation and supplier selection decisions for lower value sourcing activity.
  • Establish procedures for the effective and efficient management of all departmental paperwork, including requests for quotations, tenders, contracts, purchase orders in accordance with the appropriate public sector guidelines and best practice.
  • Monitor the efficiency and effectiveness of procurement e-tools, proposing amendments, new features and functionalities. Educate other team members, internal clients and suppliers in the use of e-procurement tools.
  • Process bulk payment spreadsheets into the Finance Open Accounts system.
  • Prepare and conduct staff training to raise awareness of effective procurement practice within the Directorates.
  • Assist in procurement activity including tender documentation preparation, tender evaluation and supplier selection decisions for lower value sourcing activity.

Standard responsibilities

There are a number of standard duties and responsibilities that all employees, irrespective of their role and level of seniority within the NMC, are expected to be familiar with and adhere to.

  • Comply at all times with the requirements of health and safety regulations to ensure their own wellbeing and that of their colleagues.
  • Promote and comply with NMC policies on diversity and equality both in the delivery of services and treatment of others.
  • Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act 1998 and its amendments.
  • Comply with NMC protocols on the appropriate use of telephone, email and internet facilities.
  • Comply with the principles of risk management in relation to individual and corporate responsibilities.
  • Comply with NMC policies and procedures as compiled on the organisation’s intranet.

This job description is not exhaustive and as such the post holder is expected to be flexible. Any changes will only be made following a discussion with the post holder.

Person specification

Job title:Procurement Analyst

Qualifications and experience

  • Educated to ‘A’ level or equivalent
  • Studying towards CIPS or equivalent
  • Evidence of continuous professional development in procurement
  • Proven experience in using e-purchasing systems
  • Proven experience in interpreting complex data into meaningful analysis and insight

Knowledge, skills and abilities

  • Strong technical knowledge of analytical and procurement tools
  • Has knowledge of sources of market information and basics of financial appraisal
  • Able to implement metrics to measure the performance of processes
  • Able to develop and implement effective KPIs
  • Excellent analytical and numeracy skills
  • Strong systems knowledge
  • Understanding of best practice within procurement and knowledge of public sector procurement procedures.

Personal qualities

  • Ability to communicate clearly and effectively at all levels
  • Self-starter able to work autonomously
  • Highly motivated, energetic and well organised. Able to work to deadlines in a pressurised environment.

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