Regular MeetingMinutesDecember 14, 2015

CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY

BOARD OF DIRECTORS MEETING

2910 East Fifth Street Austin, TX 78702

~ Minutes ~

Executive Assistant/Board LiaisonGina Estrada

512-389-7458

Monday, December 14, 201512:02 PM Meeting Called To Order

12:00 PM3:08 PM Meeting Adjourned

I.Pledge of Allegiance

II.Safety Briefing

Donna Simmons, Vice President of Administration, gave the safety briefing for the month. She reminded attendees to be safe around trains.

III.Public Comment:

Bo Delp, Workers Defense Fund, reemphasized his ongoing concern with Endeavor and their business partner, Robert Shaw, with Columbus Realty and owner of Americus Properties, not supporting better builder construction standards on the Saltillo Development. He urged the Board for support with independent on site monitoring at the construction site, honest pay for construction workers, and safe working conditions.

Carlos Leon, citizen, feels he is being bullied by drivers for speaking against them. Mr. Leon also does not agree with our current Marketing ads and suggested they should instead be replaced with MetroRapid route posters listing connecting routes/times.

Martin Arriaga, citizen, and translator Sam Robles addressed the Board on worker safety concerns related to the Saltillo Development.

Sandy Seekamp, citizen, addressed the Board on accessibility issues on her MetroBus travels.

Corey Barnes addressed the Board regarding concern with open carry law and driver safety.

Zenobia Joseph, citizen, had remarks regarding bus 392 route. She feels the bus breaks down frequently and often times runs 40 minutes late. She commented on receiving good customer service from a train operator and would like the Board to recognize that there are good drivers and bad drivers.

Alejandro Gutierrez, citizen, and translator Sam Robles, spoke about Mr. Gutierrez' job history as a construction worker working in unsafe conditions. In summary, they would like the Board's support of the Better Builder construction standards which include fair wages, workers comp and safe working conditions.

IV.Advisory Committee Updates:

1.Update on the Customer Satisfaction Advisory Committee (CSAC); and

Due to time constraints there was no report given this month.

2.Update on the Access Advisory Committee (AAC)

Due to time constraints there was no report given this month.

V.Executive Session of Chapter 551 of the Texas Government Code:

Section 551.072 for real property issues - Real Estate Matters - Acquisition and Disposition of Property for Capital Metro facilities

The board of directors went into executive session at 12:33 and returned at 1:43.

The board of directors then went back into executive session at 1:59 pm and returned at 2:58.

VI.Board Committee Updates:

1.Operations, Planning and Safety Committee

Due to time constraints there was no update this month.

2.Finance, Audit and Administration Committee; and

Due to time constraints there was no update this month.

3.CAMPO update

No update this month.

VII.Consent Items

1.Approval of minutes for the November 18, 2015 board meeting.

2.Approval of the Capital Metro 2016 Board Meeting Calendar.

3.Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a sole source contract with Stadler Service AG for the installation of Stadler’s proprietary Rail Data Services (RDS) software in Capital Metro’s six (6) existing Diesel Multiple Units (DMUs), and to license the software to Capital Metro for use in both the six (6) existing and the four (4) new DMUs. The term of the contract will consist of a 7-year Base Period with two Option Periods of 4 years each, for an amount not to exceed $841,640.

4.Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract modification with Stadler Bussnang AG, the original manufacturer of the MetroRail vehicles, for $ 315,600 to modify the existing fleet of six (6) GTW Rail Vehicles in order to make them Alternate Vehicle Technology compliant as part of the TIGER V grant project. The revised contract amount is $2,501,600 of which $200,000 is for contingency.

5.Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute an Interlocal Agreement (ILA) with the City of Austin for the relocation and improvement of a water line in connection with the Plaza Saltillo Track Relocation project in the reimbursable amount of $75,350 plus a contingency of $7,535, for a total agreement amount not to exceed $82,885.

6.Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement (ILA) with the City of Austin for employee transit passes for a period of 1-year from January 1, 2016 to December 31, 2016, with a maximum of four (4) one-year extensions.

7.Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute a contract amendment with DuBois, Bryant & Campbell, LLP for legal services related to the Saltillo Property Project for a total not to exceed amount of $520,000.

VIII.Action Items:

1.Approval of a resolution authorizing the President/CEO, or her designee, to implement the FY 2016 Capital Metro Strategic Plan.

Pat Vidaurri, Manager, Performance & Strategic Initiatives presented this item. This item was presented to the Finance, Audit & Administration Committee as well as to the Operations, Planning and Safety Committee. The Strategic Plan is presented to the Board on a yearly basis for board approval. Board member Kitchen emphasized that the performance measures in the 2016 Strategic Plan must align with the Service Plan 2025. It was noted that a Board work session will be held in February to further discuss the performance measures and timelines in conjunction with the Service Plan.

Board member Ann Stafford congratulated staff for their work on the Strategic Plan.

Board member Silas moved to implement the 2016 Strategic Plan/Ann Stafford seconded. Motion carries 6-0.

Next, Chair Cooper acknowledged Zenobia Joseph’s request to address the Board. Mrs. Joseph, citizen, had comments regarding Goal 1 - Objective 1.1 - Customer Service, of the Strategic Plan. She feels personal safety should be a component of this goal and is concerned about lighting at bus stop ID 392 West and 392 East during the dawn and dusk hours. She also suggested we should have customer service cards and suggestion boxes on each bus for passengers to provide real time feedback every time a bus runs late.

RESULT:ADOPTED [6 TO 0]

MOVER:Beverly Silas, Vice Chair

SECONDER:Ann Stafford, Secretary

AYES:Silas, Stafford, Word, Cooper, Garza, Kitchen

ABSENT:Jonse

AWAY:Mitchell

2.Approval of a resolution authorizing the President/CEO, or her designee, to negotiate and execute a contract with the Central Texas Regional Mobility Authority for the sale of a portion of Capital Metro property located at the intersection of Highway 183S and 51st Street in Austin, Texas for an amount not to exceed $360,000.

Board Member Silas recused herself from this discussion due to her day job involving work with this corridor.

Shanea Davis, VP Property & Asset Management, presented this item. A map of the property that is for sale was presented to the Board. The Board did not have any questions. Board member Stafford moved/Word seconded. Motion carries 5-0.

RESULT:ADOPTED [5 TO 0]

MOVER:Ann Stafford, Secretary

SECONDER:Juli Word, Board Member

AYES:Stafford, Word, Cooper, Garza, Kitchen

ABSENT:Jonse

AWAY:Mitchell

RECUSED:Silas

IX.Presentations:

1.Service Plan 2025 (Connections 2025) Update

Lawrence Deeter, Project Manager/Planning Department presented the update on the new service plan, Connections 2025. He indicated that transit agencies use service plans as a guide for system enhancements and expansion for the next 10 years. He stated that every 5 years Capital Metro updates the service plan. The last update was in 2010. He communicated that the name and logo of the ongoing service plan formerly known as Service Plan 2025 has changed to Connections 2025. He presented the logo and spoke about the Service Plan 2020 successes. Next, he provided a timeline and spoke about the primary activities, goals, and the next steps of Connections 2025. He also communicated that Connections 2025 website is live and encouraged Board members to visit the site.

X.Reports:

1.Financial Report for September

Due to time constraints there was no report this month.

2.President's Report

Due to time constraints there was no report this month.

XI.Items for Future Discussion:

XII.Adjournment

ADA Compliance

Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email if you need more information.

BOARD OF DIRECTORS: Wade Cooper, chairperson; Beverly Silas, vice chair; Ann Stafford, board secretary; Terry Mitchell, Delia Garza, Ann Kitchen, Rita Jonse and Juli Word. Board Liaison: Gina Estrada (512)389-7458, email if you need more information.

The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda.

Capital Metropolitan Transportation AuthorityPage 1Updated 1/20/2016 12:05 PM