MINUTES
WAE4-HYDP
Board of Directors Meeting
January 29, 2013
10-11:30AM
Call to Order – Alissa Grenawalt
Roll Call – Monica Lobenstein
Present: Sara Donnerbauer, Donna Duerst, Alissa Grenawalt, Sara Gronski, Pam Hobson, Jackie Johnson, Jill Jorgensen, Judy Kennedy, Dawn Kuelz, Lori Laberee, Monica Lobenstein, Amber Rehberg, Joanna Skluzacek, Christa Van Treeck, Chris Viau,
Additional Agenda Items – None
Secretary’s Report – Alissa Grenawalt/Monica Lobenstein
No Changes, October Minutes were filed as read.
Van Treeck moved to approve, Laberee seconded. Approved
Treasurer’s Report – Sara Gronski
Emailed during meeting. Beginning checkbook balance of $2,870.85, ending balance of $8,162.74. CD balance of $71,432.19.
Foundation Update: Withdrew funds in the amount of $2,636.60 for Endowment projects.
Report filed as read.
Standing Committee Reports
a) Awards and Recognition – Rehberg – Information was received from National and the information has been distributed. Last year’s award winners will be posted to the web page shortly. Please encourage members to apply. New “Colleague of the Year” – encourage colleagues to nominate someone.
b) Communications – Lobenstein – Discussion about the possibility of sunsetting Entre Nous and potential alternatives (Facebook page, blog site, etc.). The decision was made to involve the full membership in the discussion. Lobenstein will apply for a poster session at JCEP and will work with Viau to develop questions to gather feedback through technology before and at JCEP.
c) Membership – Amber Rehberg, Deb Ivey and Grenawalt – Membership list will be submitted to National today. Final count – 69 renewing, 8 new members, 30 lifetime. One situation was explained to the group about a “hardship case” for a colleague who requested and was approved for waived state membership fee and paid national membership fee to support continued membership.
The suggestion was made to develop guidelines for how to address membership support questions in the future. Gonzalez, Rehberg and Jorgensen volunteered to help develop questions to add to the information gathering planned with Communications and ask Professional Concerns to take up the issue of membership challenges in the future.
d) Professional Concerns – Duerst/Hobson – Met by Wisline last week, reviewed what the committee has been working on. Added to the task list. Discussed how to move the task list discussion forward – through the Leadership Forum. Requested to be on the Forum agenda – Hobson, Duerst, & Lobenstein will represent the committee. Monica Lobenstein and Pam Hobson will chair the committee in the future.
e) National Conference – Ivey/Grenawalt – Galaxy Conference in 2013 in Pittsburgh, PA. New National Conference Chair is needed; ideally someone who plans to attend.
Kennedy moved to approve the Standing Committee Reports, Laberee seconded. Motion was approved.
Other Association Reports
a) Leadership Forum – Viau – Agenda items – Program area/Dept./Association roles in professional development, mentorship, Professional Concerns, nominee for Hall of Fame. Meeting will be scheduled soon.
b) JCEP-WI Board – Kuelz and Donnerbauer – April 17-18, 2013 at Glacier Canyon Lodge in Wisconsin Dells. Presentation and poster session proposals are due soon. Multi-media displays are encouraged for poster sessions.
c) Wisconsin 4-H Foundation – Kennedy – Scholarship applications due Feb. 15. Golf outings and Meat Auction are planned and scheduled.
Kuelz moved to approve the Other Association Reports, Viau seconded. Motion was approved.
Professional Development Funds Ad Hoc committee – Van Treeck – Proposed committee structure – two options were shared. The committee recommends using structure number 2 – 4 members (2 Association DDs, 1 lifetime member, and Association Treasurer – ties broken by VP). This structure outline will be added to the package of Handbook changes.
Old Business
a) Organizational changes ad hoc committee update – Proposed changes were e-mailed with the agenda. The recommendations have already been approved; Viau will finalize changes and edits in preparation for final approval at JCEP.
b) Association Website/Blog – Encouraging Board colleagues to continue to updated it.
c) Fall Program Area Conference – WI Dells –
o Table Discussions – Had good discussions with new colleagues about why to join the Association, etc.
d) Goals for the Year – Continuing to work toward goals for this year.
New Business
a) National JCEP Conference – Rehberg and Grenawalt will be attending in February. Excellent opportunity to connect with colleagues from across the region and country.
b) PILD – April 20-23 – Several colleagues have expressed interest. Grenawalt will follow up with those colleagues to finalize who plans to attend.
Adjourn – Gonzalez made a motion to adjourn, second by Hobson, motion carried. Meeting adjourned at 11:39 AM. Next meeting: TBD.
Respectfully submitted,
Monica Lobenstein
WAE4-HYDP Secretary