OPTIMIST CLUB OF CORNWALL
BOARD OF DIRECTORS MEETING MINUTES
Location: / Optimist Friends of Youth Community CentreDate: / July 18, 2017
Time / 6:30 PM
Chairperson / Opt. Ralph Brunton
Invocation / Opt. Hermann Rogalsky
Secretary / Opt. Kathryn Brunton
Attendance:
Ralph Brunton / Kathryn Brunton / Hermann Rogalsky / Terry MuirMarolyn Desrosiers / Anita Tremblay / Nick Alguire
Absent: Nick Ashby, Maggie Prevost, Eugene Desrosiers
Excused:
Also Present: Wendy Muir, Lusia Jasiewicz, Donna Crites, John Lucio, Julia Lucio, JP Laperle, Annie Laperle, Michaela Brunton, Carl Major, Laurie Regnier
Guests: Mr. Steve Thompson gave us a presentation on a “Wizard’s Workshop” proposal for youth in our community featuring Supervised Youth Drop-In and a Games Library
Motion to Approve Agenda by:Opt. Terry Muir / Seconded by:
Opt. Hermann Rogalsky / Carried
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Minutes of the Board of Directors meeting of June 21st, 2017 was distributed to all Board/club members via e-mail and posted on the website.
Remarks By the President:
· Congratulations to Opt. Terry Muir and Opt. John Lucio for an excellent presentation on CogecoTV to promote Ribfest. Great turnout tonight!
Errors or Omissions:
· Change debit machine “repair” to “purchase” under Bills to Be Paid.
Business Arising from the Minutes:
· Request from St. Lawrence High School for sponsorship for OFSAA Basketball…Opt. Rebecca Besner was to get more information.
Motion to provide a lesser amount of $500 to SLHS for OFSAA Basketball in 2018 by: Opt. Laurie Regnier / Seconded by:Opt. Terry Muir / Carried
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Motion to Approve Minutes by:
Opt. Nick Alguire / Seconded by:
Opt. Laurie Regnier / Carried
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Financial Report by Treasurer Optimist Marolyn Desrosiers:
Presentation of the annual budget report and breakdown of the two accounts:
AccountsGeneral Account as of June 30th, 2017 / $20,339.67
Bingo/Lottery Account as of June 30th, 2017 / $53,429.91
Total / $73,769.58
Motion to Approve Treasurer’s Report by: Opt. Marolyn Desrosiers / Seconded by:
Opt. Nick Alguire / Carried
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The Treasurer’s report is submitted as an attachment to these meeting minutes.
Bills to be Paid:
Pay To: / Reason / AmountTerry Muir / Towels, Buckets, etc. for Ribfest / $137.01
Terry Muir / Table Linens / $389.13
Terry Muir / Business License for Ribfest / $1050.00
Guy Sauve / Hot Dog Buns / $38.50
Eugene Desrosiers / Canteen Supplies / $313.13
Marolyn Desrosiers / Softball Jersey Deposit Refunds / $1325.00
Sheldon Empey / Umpire Fees / $680.00
Sheldon Empey / Umpire Fees / $1240.00
Versacore / Ribfest Promos / $1788.23
Motion to Approve Bill Payments by: Opt. Marolyn Desrosiers / Seconded by:
Opt. Anita Tremblay / CARRIED
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Correspondence
1. Request Special Olympics volunteers for July 23rd – motion to file
2. SafeTALK information regarding upcoming workshops for September.
3. 6 Thank you Letters from the High Schools for Graduation Bursaries
Committee Reports:
o FINANCE COMMITTEE Wendy Muir
o Nothing to report
o MEMBERSHIP GROWTH Laurie Regnier
o Jeff Joubert, Chantal Gilmour, John Gilmour by Opt. Terry Muir
o Robert Cadieux by Opt. Ralph Brunton
o All to be invited to the September Dinner Meeting.
o PROGRAM ENTERTAINMENT Terry Muir
o Nil
o BALL HOCKEY Nick Alguire
o Nil.
o SOFTBALL Nick Alguire
o Season-end Tournament this weekend at Clubhouse
o PUBLICITY/SOCIAL MEDIA Julia Lucio
o Lots of publicity right now for Ribfest
o CLUB HOUSE MAINT./ACT. Terry Muir
o Hall downstairs is completed…baseboards are installed, doors and trim painted.
o Outside lights require replacement.
o Building inspections will occur x2 annually.
o Future projects: one new furnace, range hood replacement
o SERVICE CLUB COUNCIL Terry Muir
o Tickets are now available for the annual Children’s Christmas Fund Harvest Supper on Sunday, October 1st at the Legion. Tickets are $15.00 per person, available from Optimist Terry Muir.
o BINGO Marolyn Desrosiers
o Thursday, July 20th, 2017. Members needed.
o COLTS 50/50 Hermann Rogalsky
o Nil
o BBQ Eugene Desrosiers
o September 8-9th, October 6-7th, November 24-25th, 2017
o RIBFEST Terry Muir
o All members will be required to assist during. Regarding Ribfest finances: we are in the black to date.
o Ribfest meeting tomorrow night 6:30 at the Clubhouse.
o HIGHLAND GAMES Richard Charlebois/Suzanne Girard
o Schedule is being put together. 6:00 a.m. – 6:00 p.m.
o Please sign up as soon as possible. Bring chair/umbrella.
o TOY DRIVE Anita Tremblay
o Nil
o ORATORICAL AND ESSAY Chantal Alguire
o Nil
o JUNIOR OPTIMIST CLUB Laurie Regnier
o 1st BBQ by the JOI on August 26th, 2017 at the Dollar Tree.
o JUNIOR WORLD GOLF Nick Ashby/JP Laperle
o 4 young men qualified, but only 3 attended event in Caledon, ON.
o Event came in under budget.
o CLUB FOUNDATION REP Paul Baine
o No report
o RESPECT FOR LAW
o YOUTH APPRECIATION
o YOUTH SAFETY PROGRAM
Zone and District News:
· Convention is August 18-20th, 2017 in Richmond Hill. Info is online.
· September 30th, 2017: Arnprior Women’s Optimist Club Charter Party.
Old Business: Food Safety Course will not be held on September 30; a new date will be proposed in the near future.
New Business:
Motion to have BBQ for the Cornwall Police Services Kids and Cops Fishing Derby on September 30th 2017 by: Opt. Terry Muir / Seconded by:Opt. Laurie Regnier / CARRIED
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Motion to close the meeting at 8:50 p.m.