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BOARD OF COUNTY COMMISSIONERS
CLINTON COUNTY, OHIO
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February 13, 2012
The Board of County Commissioners met in regular session on the 13th of February, 2012, and the following members were present: Patrick Haley, Mike Curry and William Peelle.
President of the Board, Patrick Haley, welcomed everyone to the session and Molly Dullea led all in the Pledge of Allegiance to our flag.
RESOLUTION MOVED AND ADOPTED AND OTHER ACTION ON THIS DATE AS FOLLOWS:
With no prior discussion on this date, the following action was taken:
IN THE MATTER
APPROVAL OF MINUTES
RESOLUTION #12-171
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
BE IT RESOLVED, By this Board of County Commissioners to hereby approve the minutes of February 8, 2012 as read by the Clerk of the Board.
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-171 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
APPROVE BILLS AND
AUTHORIZE AUDITOR TO
ISSUE WARRANTS FOR PAYMENT
RESOLUTION #12-172
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
BE IT RESOLVED, By this Board of County Commissioners to hereby approve batches #CM109, #CM110, #CM111, #CM112, #CM113, #CM118, #CM120 and #CM121 as presented by the Clinton County Auditor.
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-172 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
PAYMENT OF VOUCHERS
WITHOUT APPROPRIATE
CARRY-OVER PURCHASE ORDERS
RESOLUTION # 12-173
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
WHEREAS, By the Board of County Commissioners, County of Clinton, State of Ohio:
Section 1. Requested the County Auditor pay the following bills with postdated purchase orders:
Batches #LB12 and #CM117
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-173 ADOPTED as of February 13, 2012
February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
PAYMENT OF VOUCHERS
WITHOUT APPROPRIATE
CARRY-OVER PURCHASE ORDERS
RESOLUTION # 12-174
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
WHEREAS, A 2011 carry-over purchase order for an obligation was not requested, and
WHEREAS, A then and now certification is not possible, and
WHEREAS, The Ohio Revised Code Section 5705.41 allows for a County Commissioner authorization for exemption of prior certification for purchase of $750 or less, and the Commissioners are giving this one time authorization limited to the absence of a 2011 carry-over purchase order, and
WHEREAS, The County Auditor will accept Commissioner authorization in these cases provide a 2012 purchase order will accompany the voucher,
NOW THEREFORE, BE IT RESOLVED, By the Board of County Commissioners, County of Clinton, State of Ohio:
Section 1. Request the County Auditor pay the following bill, which is less than $750, with a postdated purchase order
Batches #CM114
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-174 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
PAYMENT OF VOUCHERS
WITHOUT APPROPRIATE
CARRY-OVER PURCHASE ORDERS
RESOLUTION # 12-175
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
WHEREAS, A 2011 carry-over purchase order for an obligation was not requested, and
WHEREAS, A then and now certification is not possible, and
WHEREAS, The Commissioners approve the payment of the obligation outside of the normal budgetary process, and
WHEREAS, The County Auditor should consider this “a substitution for a then and now certificate”,
WHEREAS, The State Auditor has stated that no exception would be taken to the bill provided the Commissioners approve the payment on a separate resolution, and
WHEREAS, A carry-over purchase order was missed because a purchase order was not requested from the Auditor to carry-over
NOW THEREFORE, BE IT RESOLVED, By the Board of County Commissioners, County of Clinton, State of Ohio:
Section 1. Requested the County Auditor pay the following bills, with a postdated purchase order:
Batches #LB11 and #CM115
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-175 ADOPTED as of February 13, 2012
February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
APPROVE BILL
RESOLUTION # 12-176
BY: Curry and Haley
Mr. Curry moved the adoption of the following Resolution:
BE IT RESOLVED, By this Board of County Commissioners to hereby approve the following bill:
Peelle Law Offices
Mediation services 1/5/12
Common Pleas
$ 250.00
Mr. Haley seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: ABSTAINED
RESOLUTION #12-176 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
ADDITIONAL APPROPRIATION
RESOLUTION # 12-177
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
WHEREAS, It has been brought to the attention of the Board of County Commissioners that there is a need for an additional appropriation in the following department:
169 BOARD CAPITAL FUND #403
Into: N42-4, Equipment
$ 125,000.00
Into: N42-7, Contract
$ 125,000.00
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-177 ADOPTED as of February 13, 2012
February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
ADDITIONAL APPROPRIATION
RESOLUTION # 12-178
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
WHEREAS, It has been brought to the attention of the Board of County Commissioners that there is a need for an additional appropriation in the following department:
169 BOARD #100
Into: S32, Transfers
$ 600,000.00
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-178 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
TRANSFER OF FUNDS
RESOLUTION #12-179
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
WHEREAS, It has been brought to the attention of the Board of County Commissioners that there is a need for a transfer of funds in the following department:
From: S32, 169 Board #100, Transfers
To: U64-63, 169 Board MR/DD Health Insurance #654, Transfer In
Sum of $ 350,000.00
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-179 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
TRANSFER OF FUNDS
RESOLUTION #12-180
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
WHEREAS, It has been brought to the attention of the Board of County Commissioners that there is a need for a transfer of funds in the following department:
From: S32, 169 Board #100, Transfer
To: N42-63, 169 Board Capital, Transfer In
Sum of $ 250,000.00
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-180 ADOPTED as of February 13, 2012
February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
AUTHORIZE PRESIDENT TO
EXECUTE PURCHASE OF FIRE
PROTECTION WITH MEGACITY
FIRE PROTECTION, INC.
RESOLUTION #12-181
BY: Curry and Peelle
Mr. Curry moved the adoption of the following Resolution:
BE IT RESOLVED, By this Board of County Commissioners to hereby authorize the President of the Board to execute the following purchase of fire protection with Megacity Fire Protection, Inc. for kitchen suppression service and sprinkler system service for the Clinton County Jail in the amount of $ 561.90:
Mr. Peelle seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-181 ADOPTED as of February 13, 2012
February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
COMMISSIONERS HOLD
EXECUTIVE SESSION
RESOLUTION #12-182
BY: Peelle and Curry
Mr. Peelle moved the adoption of the following Resolution:
BE IT RESOLVED, That the Board of County Commissioners will hold an Executive Session pursuant to the Ohio Revised Code Section 121.22 (G) (3), at 11:30 a.m. for the purpose of discussing pending litigation.
Mr. Curry seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-182 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
COMMISSIONERS RETURN
TO REGULAR SESSION
RESOLUTION #12-183
BY: Peelle and Curry
Mr. Peelle moved the adoption of the following Resolution:
BE IT RESOLVED, By this Board of County Commissioners to hereby return to Regular Session on this date at 11:51 a.m.
Mr. Curry seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: YEA
RESOLUTION #12-183 ADOPTED as of February 13, 2012
Interim Commissioner Peelle left session at 11:51 a.m.
February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
ENTER INTO AGREEMENT WITH
MELVIN STONE COMPANY, LLC.
RESOLUTION #12-184
BY: Curry and Haley
Mr. Curry moved the adoption of the following Resolution:
BE IT RESOLVED, By this Board of County Commissioners to hereby enter into the following agreement with Melvin Stone to construct a bridge on Melvin Road: Easement is on file in the Commissioner’s Office.
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Mr. Haley seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: NP
RESOLUTION #12-184 ADOPTED as of February 13, 2012
With no prior discussion on this date, the following action was taken:
IN THE MATTER
ACCEPT BOND FROM
MELVIN STONE COMPANY, LLC.
RESOLUTION #12-185
BY: Curry and Haley
Mr. Curry moved the adoption of the following Resolution:
BE IT RESOLVED, By this Board of County Commissioners to hereby accept the bond from Melvin Stone Company, LLC. Copy of said bond is on file in the Commissioner’s Office.
Mr. Haley seconded the Resolution and roll call resulted as follows:
Mr. Haley: YEA Mr. Curry: YEA Mr. Peelle: NP
RESOLUTION #12-185 ADOPTED as of February 13, 2012
February 13, 2012
IN OTHER ACTION ON THIS DATE AS FOLLOWS:
1.) On this date at 9:00 a.m. the Board met with Mark Brooker, County Administrator to discuss:
a) Change pay structure for County Administrator
b) Council on Aging contract
c) Fiscal thoughts for 2012 budget and requests
d) Update on disciplinary case
At 9: 00 a.m. Commissioner Haley excused himself from the session during the discussion regarding Council on Aging. He returned at 9:10 a.m. when the discussing on Council on Aging deceased.
Also present: Terry Habermehl, Logan Bailey, Molly Dullea, Keith Collins, and Andrea Chaffin.
2.) On this date at 10:00 a.m. the Board met with Chris Schock to discuss:
a) Revisit of Regional Planning Commission budget for 2012
b) Use of funds
c) Buy Local
Also present: Mark Brooker, Andrew McCoy, Logan Bailey, Don Spurling, Taylor Stuckert, Dessie Buchanan, Noah Campbell, Keith Collins, Molly Dullea and Andrea Chaffin.
3.) On this date at 11:00 a.m. the Board met with Col Brian Prickett and Jeff Linkous to discuss:
a) Proposal and update on mapping of 9-1-1 system
Also present: Andrea Chaffin, Molly Dullea, Mark Brooker, Terry Habermehl, and Logan Bailey.
4.) On this date at 11:30 a.m. the Board met with Andrew McCoy, Terry Habermehl, Logan Bailey, Danette Hines, and Mark Brooker to discuss:
a) Executive Session O.R. C. 121.22 (G) (3) Resolution #12-182
5.) On this date at 1:00 p.m. the Board met with Jeff Linkous, Dennis Garrison, and Andrew McCoy to discuss:
a) Contract between County and Melvin Stone Co. LLC. for Melvin Road bridge project.
Also present: Molly Dullea and Keith Collins
6.) On this date at 1:30 p.m. the Board met with Peter Pence and Patty Rand to discuss:
a) Mr. Pence’s candidacy for 91st Statehouse District.
Also present: Rep. Cliff Rosenberger, Logan Bailey and Terry Habermehl.
7.) On this date at 2:00 p.m. the Board met with Bret Dixon, Economic Development Director to discuss:
a) County economical development
b) Potential prospects
c) Pending economic business
Also present: Rep. Cliff Rosenberger, Mayor Randy Riley, Terry Habermehl, Logan Bailey, Molly Dullea, Keith Collins, Rollin Tomlin and Andrea Chaffin.
8.) Topics discussed among the Board on this date as follows:
a) Council on Aging
b) Exempt personnel
c) Update on discipline case
d) Fiscal thoughts for county budget
e) Postage
f) Veterans ramp
g) HVAC
Also present during action: Molly Dullea, Mark Brooker, Terry Habermehl and Logan Bailey.
9.) The President then adjourned the meeting.
February 13, 2012
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Minutes as of February 13, 2012
APPROVED
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Patrick Haley Mike Curry William E. Peelle
BOARD OF COUNTY COMMISSIONERS
CLINTON COUNTY, OHIO
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CLERK OF THE BOARD
Diana L. Groves